F108-- GAS MONITORING PROJECT (VA-26-00062487)

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the government's systematic method for evaluating contractor performance under a specific contract. It details what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented. The QASP is a "living document" subject to revision through contract modification.

• Contracting Officer (CO): Responsible for overall contract compliance, ensuring fair treatment, and making final determinations on performance adequacy. The assigned CO is Harold L. McQuillia from the Department of Veterans Affairs, Network Contracting Office (NCO) 6.

• Contracting Officer’s Representative (COR): Responsible for technical administration and proper government surveillance. The COR maintains a quality assurance file but cannot make contractual commitments. The COR is listed as TBD.

• Program Manager: TBD.

The COR will employ several methods:

• Direct Observation: 100% surveillance via daily reporting.

• Periodic/Random Inspection: Scheduled and reported quarterly or as needed.

• Validated User/Customer Complaints: Weekly compilation and review of customer feedback.

• Verification/Documentation: Review of contractor-provided daily action reports.

• The QASP defines performance standards used to evaluate contractor performance against Acceptable Quality Levels (AQLs), typically 95%.

• Performance ratings include Positive (>=98%), Acceptable (95%-97%), and Unacceptable (<95%).

• Performance standards are detailed in a Performance Requirements Summary Matrix (Table 1), which includes performance objectives, AQLs, surveillance methods, and incentive/disincentive structures.

• Incentives: Favorable contractor performance evaluations.

• Disincentives: Documentation of performance issues, potentially leading to corrective actions, termination, or invoice reductions (e.g., 5% reduction for two or more Contract Discrepancy Reports (CDRs)).

• Contractors must respond in writing to performance issues within 5 days, detailing corrective actions.

• Acceptable performance will be documented.

• Unacceptable performance will be communicated by the COR to the CO, potentially resulting in a formal Contract Discrepancy Report (CDR) requiring contractor response and corrective action plans.

This QASP provides potential bidders with insight into how their performance will be measured and evaluated if awarded the contract. It highlights key performance standards, acceptable quality levels, and the consequences of non-compliance, which are critical factors in understanding the contract's operational requirements and risks.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

Virginia Counties of Botetourt, Craig, Franklin, Roanoke, Roanoke*, and Salem*.

• Minimum Wage Rates: The document lists numerous occupational codes and titles with corresponding minimum hourly wage rates. Bidders must ensure that employees performing work under the contract are paid at least these rates.
• Fringe Benefits: The document indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare and Vacation/Holiday benefits are provided on page 7.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022, requiring a minimum hourly rate of $13.65 (or the applicable wage determination rate, if higher) for work performed from May 11, 2026, through December 31, 2026.
• Conformance Process: If a required occupation is not listed, contractors must follow a specific process (Standard Form 1444) to request authorization for an additional classification and wage rate.

This wage determination is critical for bidders to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals for contracts in the specified geographic area.

Solicitation / RFP / RFQ

This solicitation is for Gas Monitoring Services at the Salem VA Medical Center. The services include onsite environmental services to conduct landfill gas monitoring for 7 wells and 1 manhole, as well as weekly sampling as needed to comply with permit requirements. The primary NAICS code is 541330 (Engineering Services).

• Quarterly testing of 7 wells and one manhole.

• Monthly testing of well LGW-5s.

• Weekly sampling for continued weekly visits to maintain compliance with Virginia DEQ.

• Completion and submission of quarterly gas monitoring reports to DEQ and the COR.

• Measurement of %CH4 (methane) and %LEL (lower explosive limit) at eight landfill gas monitoring wells.

• Measurement of %LEL at seven nearby structures.

• Field calibration of portable gas monitors.

• Updating the Gas Well Remediation Plan and providing unit pricing for weekly/monthly visits when gas wells exceed allowable limits.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 06/15/2026 to 06/14/2027, with four one-year option periods.

• Estimated Value: Not explicitly stated, but Block 9 indicates $25.5 Million.

• Quotes are due by 12:00 PM EST on June 5th, 2026, submitted via email to Harold.McQuillia@va.gov.

• Technical questions are due by 12:00 PM EST on June 1st, 2026.

• Evaluation Factors: Technical, Past Performance, and Price. Technical and Past Performance combined are more important than Price.

• Award Basis: Lowest price technically acceptable offer.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors MUST be a verified SDVOSB at the time of quote submittal and listed in the SBA database.

• Offerors must comply with limitations on subcontracting (50% for services).

• A site visit will NOT be conducted.

• Amendments will be posted on www.sam.gov.

• Offerors must be registered in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This is a presolicitation notice for Gas Monitoring Services required by the Department of Veterans Affairs, Salem VA Medical Center, located in Salem, Virginia. This notice is not a request for pricing.

The requirement is for Gas Monitoring Services.

• NAICS Code: 541330 – Engineering Services

• Size Standard: $25.5 million

• Place of Performance: Charles George VAMC, 1100 Tunnel Road, Asheville NC 28805, USA

• Tentative Solicitation Issue Date: On or about May 29, 2026.

• Response Date/Time/Zone: May 29, 2026, 12:00 PM Eastern Time, New York, USA.

• All correspondence and responses must be emailed to Harold McQuillia at harold.mcquillia@va.gov. Telephone requests will not be accepted.

• Offerors are responsible for downloading all documents, including amendments, from the SAM.gov website.

• This procurement is a 100% SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside in accordance with Public Law, P.L. 109-461.

• All interested parties must be registered in the System for Award Management (SAM) (www.sam.gov) and listed as verified in the SBA database (https://sba.gov/).

• The Contracting Office ZIP Code is 23667.

• The Solicitation Number is 36C24626Q0569.

• The Product/Service Code is F108.