F108--Radioactive Waste Disposal - Black Hills VA Health Care System (BHHCS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Black Hills VA Health Care System (BHHCS), is conducting a Sources Sought for Radioactive Waste Disposal Services. This market research aims to identify qualified vendors capable of providing commercial radioactive waste removal and final disposition of liquid and solid uniform Low-Level Waste (LLW) at its Fort Meade campus. Responses are due by May 26, 2026.
Scope of Work
The required services include the removal and disposal of various radioactive waste materials, such as patient treatment byproduct material (up to 50 lbs) and radioactive sealed sources (up to 200 lbs). The contractor must ensure compliance with all applicable Nuclear Regulatory Commission (NRC) regulations (10 CFR 20, 30, 40, 61, 71), Department of Transportation (DOT) regulations (49 CFR), and Environmental Protection Agency (EPA) regulations. Key responsibilities involve providing packaging, performing radioactive measurements, ensuring proper labeling, coordinating pick-up services, and furnishing receipt notifications (NRC Form 540 or equivalent) and final disposal certificates. The contractor will be responsible for any leaks or spills after taking possession of the waste.
Contractor Qualifications
Vendors must possess an active Radioactive Materials License from the NRC or an Agreement State. Transporters must hold a current Commercial Driver's License (CDL) with a hazardous materials endorsement.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Anticipated 6-month period of performance for a future contract, with no option periods.
- Set-Aside: None specified at this market research stage. Potential future solicitations may include set-asides for Veteran-Owned Small Businesses or Small Businesses.
- Response Due: May 26, 2026, by email.
- Published: May 18, 2026.
- Place of Performance: Black Hills VA Medical Center – Fort Meade campus, 113 Comanche Rd, Fort Meade, SD 57741.
Submission Requirements
Interested vendors should email their contact and organization information, along with a descriptive proof of capability, to brian.whalen-crichton@va.gov. Responses must also address specific questions regarding the organization's socio-economic category, ability to use existing government contracts (e.g., FSS, GSA), and any contemplated subcontracting plans (percentage and tasks). Failure to answer these questions may impact the acquisition strategy.
Additional Notes
This is solely a market research announcement; no contract will be awarded from this notice.