FA825026R0429 Repair of 5999-01-579-6338

Solicitation / RFP / RFQ

This document is a solicitation for "Test, Teardown and Evaluation (TT&E)" services for "COOLER, FLUID, ELECTR" with the National Stock Number (NSN) 5999-01-579-6338ZR. The solicitation details requirements for testing, teardown, minor repair, and major repair of these units.

• Item No. 0001 (Test, Teardown and Evaluation): 12 units requiring testing, teardown, and evaluation. Deliverable is "Test, Teardown and Evaluation (TT&E)" reports upon completion.

• Item No. 0002 (Repair Minor): 12 units requiring minor repair.

• Item No. 0003 (Repair Major): 12 units requiring major repair.

• Item No. 0004 (Commercial Asset Visibility Air Force - CAVAF): Not Separately Priced (NSP) data item.

• Item No. 0005 (Repairable Item Inspection Report - RIIR): NSP data item.

• Item No. 0006 (Counterfeit Prevention Plan - CPP): NSP data item.

• Item No. 0007 (Engineering Change Proposal - ECP): NSP data item.

• Item No. 0008 (Test Procedure): NSP data item.

• Item No. 0009 (Test Report): NSP data item.

• All units are "COOLER, FLUID, ELECTR" with manufacturer part number 12CB-1.

• IUID (Item Unique Identification) is required.

• Inspection and Acceptance are "Origin" for Item No. 0001, and "Destination" for Items No. 0004 through 0009.

• Solicitation Number: FA8250-26-R-0429

• Date Issued: March 17, 2026

• Offer Due Date: May 26, 2026, 12:00 PM local time.

• Contract Type: Firm Fixed Price (for CLINs 0001, 0002, 0003). Data items (CLINs 0004-0009) are Not Separately Priced (NSP).

• Period of Performance: Not explicitly stated, but delivery is indicated as "*30 Days" for Item 0001, "*195 Calendar Days" for Item 0002, and "*265 Calendar Days" for Item 0003 after receipt of carcass.

• Proposals are due by May 26, 2026.

• The award will be made to the technically qualified offeror with the lowest evaluated price (TEP).

• Evaluation will be based on Price (Price Reasonableness and Balance) and meeting all solicitation requirements.

• Offerors must be listed as an approved source on the Government's Screening Analysis Worksheet (761/762) prior to award.

• Digital proposals are preferred, submitted via email. Hardcopy proposals can be submitted via courier.

• No specific set-aside is mentioned in the provided pages.

• The solicitation includes numerous FAR and DFARS clauses related to contract administration, inspection, deliveries, cybersecurity, representations and certifications, and evaluation criteria.

• Wide Area WorkFlow (WAWF) is required for electronic submission of payment requests and receiving reports.

• Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) is required for information systems processing, storing, or transmitting FCI or CUI.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award (SF33) for "FA8250-26-R-0429". It solicits bids for supplies or services related to "Test, Teardown and Evaluation (TT&E)" and "Repair Minor/Major" of "COOLER, FLUID, ELECTR".

• The solicitation outlines three CLINs (Contract Line Item Numbers) for repair services:

  • CLIN 0001: Test, Teardown and Evaluation (TT&E) for 12 units.
  • CLIN 0002: Repair Minor for 12 units.
  • CLIN 0003: Repair Major for 12 units.

• CLIN 0004, 0005, 0006, 0007, 0008, and 0009 are "Not Separately Priced" and relate to data items such as Commercial Asset Visibility Air Force (CAVAF), Repairable Item Inspection Report (RIIR), Counterfeit Prevention Plan (CPP), Engineering Change Proposal (ECP), Test Procedure, and Test Report.

• Specific requirements include inspection and acceptance at origin, quality assurance (Standard Inspection), and IUID (Item Unique Identification) requirements.

• Delivery is specified to various Air Force bases and DLA distribution depots.

• The contract type is "Firm Fixed Price" for CLIN 0001.

• The period of performance is indicated by delivery dates, with specific timelines such as "*30 Days" after receipt of carcass for CLIN 0001, "*30 Days" for CLIN 0002, "*195 Days" for CLIN 0003, and "*265 Days" for CLIN 0003.

• The estimated value is not explicitly stated, but CLIN 0002 and 0003 have "Not to Exceed" prices.

• Offers are due by 12:00 PM local time on 19-MAY-2026.

• Proposals are to be submitted digitally via email or hardcopy.

• Evaluation will be based on Lowest Priced procedures restricted to technically qualified offerors, with Price Reasonableness and Balance being key criteria.

• Offerors must be listed as an approved source on the Contract Screening Analysis Worksheet (761/762).

• No specific set-aside is mentioned in the provided sections.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contract performance, including security, data rights, payment instructions (WAWF), small business subcontracting, and prohibitions on certain equipment and services.

• A "Contracting Officer's Representative" and "Ombudsman" are identified for this acquisition.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X (or later) for optimal viewing. It is an attachment to a SAM.gov opportunity record.

• The document is a PDF portfolio.
• It prompts users to open it with specific Adobe software for the best experience.

Bidders need to be aware that this attachment may contain crucial information for the opportunity. They should ensure they have the necessary software to open and review the document content. Failure to do so may result in missing important details related to the solicitation.

Performance Work Statement (PWS)

This PWS outlines the requirements for inspecting and restoring a specific end item, the Heat Exchanger (NSN: 5999-01-579-6338, Part Number: 12CB-1), to a serviceable, like-new condition.

The contractor shall provide all necessary facilities, parts, materials, equipment, and services for the repair effort. The work may consist of one of three efforts:

• Test, Teardown, and Evaluation (TT&E) only: Determine the condition of the end item through visual, mechanical, and electrical testing. Report findings and obtain approval for repairs.

• TT&E and Minor Repair: Includes TT&E plus repairs that do not require total disassembly or replacement of major subcomponents. This may involve external adjustments or rework.

• TT&E and Major Repair: Includes TT&E plus repairs requiring disassembly or reconstitution of the end item due to extensive damage or subcomponent replacement.

• Performance: Repaired units must meet all performance requirements of a new item.

• Technical Compliance: Work must adhere to the latest requirements of the Specification Control Drawing and Acceptance Test Procedure.

• Obsolete Components: If obsolete components are found, the contractor must notify specific Air Force entities and prepare an Engineering Change Proposal (ECP).

• Subcomponent Changes/Redesign: Any proposed changes or redesigns require submission of an ECP for review and approval before work commences.

• Testing: An acceptance test and checkout are required for each completed end-item.

• Quality Deficiency Reporting: Assets failing within one year due to contractor fault will be returned for correction at no additional cost.

• Packaging & Handling: Items must be handled and packaged according to Special Packaging Instructions (SPI) and corrosion control measures must be applied.

• Shipping Documentation: Specific requirements for using the Commercial Asset Visibility Air Force (CAV AF) system and generating DD Form 1348-1A are detailed.

• Security: The contractor must maintain CMMC Level 2 (Self) status for systems processing FCI or CUI.

• Counterfeit Prevention: A Counterfeit Prevention Plan (CPP) compliant with SAE AS5553 is required.

• Reporting in CAV AF (status, asset management, condemnations).

• Repairable Item Inspection Report.

• Counterfeit Prevention Plan (CPP).

• Engineering Change Proposal (ECP).

• Test Procedure.

• Test Report.

• Foreign Disclosure: The item is export-controlled.

• Electrostatic Discharge (ESD): Not applicable.

• Cannibalization: Requires prior written approval.

• Safety: Compliance with occupational safety and health regulations is mandatory.

• Environmental: Potential presence of Ethylene Glycol noted.

Form / Attachment / Pricing Sheet

This document outlines the "REPAIR QUALIFICATION REQUIREMENTS" for the Heat Exchanger, NSN 5999-01-579-6338, P/N 12CB-1, Application AN-TPS-75. It details the criteria potential sources must meet to be considered qualified for repair services.

• Prequalification Notice: Offerors must notify the government of their intent to qualify.
• Facilities, Testing, and Inspection Capabilities: Offerors must certify they have or can access the necessary resources and make them available for government inspection.
• Data Verification: Offerors must possess a complete data package, including specific drawings (e.g., ELLIS & WATTS INTERNATIONAL, LLC drawing 12CB-1).
• Repair Process Verification: The repair must conform to government requirements and DFARS 211.274 for Unique Identification (UID). Offerors must provide quality, performance, and environmental evaluation data.
• Test and Evaluation/Verification: Offerors must submit a qualification test plan/procedure for prior approval at their own expense.
• Qualification Requirement Cost Estimate: Estimated costs for testing and evaluation are $0.00.
• Qualification Time Completion Estimate: Engineering support estimates 30 days for qualification.
• Source Qualification Waiver Criteria (QWC): Several criteria are listed under which a waiver of some or all qualification requirements may be requested (e.g., prior supply to government, qualification on similar items, previous qualification).

This document is critical for any bidder intending to provide repair services for this Heat Exchanger. It outlines the mandatory steps and requirements to become a qualified source. Bidders must carefully review these requirements to assess their ability to meet them, including the time and potential costs (though estimated at $0.00 for testing/evaluation) involved in the qualification process. Failure to meet these qualification requirements will make a bidder ineligible for contract award.

Form / Attachment / Pricing Sheet

This document, "REPAIR DATA LIST," appears to be a form (AFMC FORM 762A) that lists technical data and associated documents related to repair or maintenance of specific parts. It provides information on document references, part numbers, and data availability.

• NSN: National Stock Number (5999015796338ZR)
• Part Number: Specific part identifiers (e.g., 12CB-1, 31P3-2TPS75-4)
• CAGE Code: Commercial and Government Entity Code for suppliers.
• Document Reference/Accomplishment Document Number: References to associated technical documents.
• Furnished Method Code Legend: Explains how technical data is provided (e.g., furnished with solicitation, furnished with contract award, contractor must acquire).
• Noun/Title: Description of the item (e.g., COOLER, FLUID, ELECTR).

This document is relevant to bidders as it details the technical data and documentation requirements associated with a particular part or system. Understanding the "Furnished Method Code" is crucial for bidders to know what technical data they will receive, what they need to acquire, or what is expected to be provided by the government as part of a contract. This information impacts proposal preparation and the ability to perform the required work.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for items associated with a purchase instrument. It specifies compliance with international regulations for Wood Packaging Material (WPM) to prevent the spread of invasive species, such as the pinewood nematode. It details requirements for de-barked wood and heat treatment (HT) for all WPM used in shipments worldwide.

• Compliance with UN-implemented restrictions on WPM.
• Requirements for lumber, pallets, containers, dunnage, crates, frames, and cleats.
• Mandates de-barking and heat treatment (HT) to 56 degrees Celsius for 30 minutes.
• Requires certification/marking by an ALSC-recognized accredited agency.
• References International Standards for Phytosanitary Measures (ISPM) No. 15.
• Includes fields for specific item packaging requirements, coded data, preservation levels, and unit pack details (weight, dimensions, cube).
• Specifies adherence to MIL-STD-2073-1 (Standard Practice for Military Packaging) and MIL-STD-129 (Standard Practice for Military Marking).
• Outlines requirements for shipping container marking, including potential additional markings or bar coding.

This document is critical for bidders to understand the specific packaging, marking, and material requirements for the items being procured. Failure to comply with these packaging standards, particularly regarding WPM and international regulations, could lead to shipment delays or rejections. Bidders must ensure their proposed packaging solutions meet all cited military standards and international phytosanitary measures.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, detailing requirements for marking items with a Unique Item Identifier (UII) in accordance with DFARS 252.211.7003. It outlines the specific items requiring IUID marking and provides guidance on how this marking should be performed.

• Item Requiring IUID Marking: Specifies the NSN (5999015796338ZR), Noun (COOLER, FLUID, ELECTR), Version Number (2), Initiator (Dye, Eric R), Commercial Phone (801-586-2199), DSN Phone (586-2199), Organization Code/Office Symbol (415 SCMS/GUEA), and CAGE/Reference Number (98437/12CB-1).
• Marking Requirements: Mandates marking in accordance with the latest version of MIL-STD-130. It specifies the Marking Guidance (Engineering Drawing/ECP/ECO), Marking Type (ENGINEERING DRAWING/ECP/ECO NUMBER), and Marking Method (11A0073-H).
• Remarks: Includes notes regarding the transfer of ECO 11A0073-H, which can be found in JEDMICS attached to drawing 12CB CAGE 98437. It also notes that 11A0073-H was not transferred to A-TEAM.
• Embedded Items: Section II addresses embedded items, though specific details for this section are not fully populated in the provided document.

This document is crucial for bidders to understand the specific requirements for IUID marking on the 'COOLER, FLUID, ELECTR' item. Bidders must ensure their processes and documentation align with the specified MIL-STD-130, marking guidance, and the referenced engineering drawings or ECOs to meet contract compliance. Failure to adhere to these IUID marking requirements could impact acceptance of deliverables.

Form / Attachment / Pricing Sheet

This document provides guidance on contractor technical responsibilities and reporting requirements for the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF is the mandated system of record for tracking Government-owned assets at contractor repair facilities, including those in contractor Inventory Control Points (ICPs).

• Asset Accountability: Contractors must ensure CAV AF accurately reflects physical assets on hand daily or within one business day of a maintenance action.
• System Access: Requires DD Form 2875 (System Authorization Access Request) for reporters, digitally signed, within 10 days of award. Two reporters are required per contract.
• Training: Reporters must complete DoD Information Assurance (IA) CyberAwareness Challenge training initially and annually. Initial training completion certificates, AF User Agreement Statement (AF Form 4394), and DD Form 2875 must be submitted to the ICP.
• Reporting: Specific transactional reporting requirements are detailed for "Not-on-Contract" (NOC) receipts (discrepancy items, ICP items) and "On Contract" receipts. Nuclear Weapon Related Materiel (NWRM) requires specific tracking and reporting within one business day.
• Documentation: Mandates the use of DD Form 1348-1A for shipping actions. DD Form 250 or DD Form 1149 are not authorized as shipping documents for repair contracts. Procedures for manual DD Form 1348-1A generation during CAV AF downtime are provided.
• Discrepancies: Transportation and item discrepancies must be reported using the WebSDR application. Missing components (MOI) require an SF Form 364 submission.
• Contract Closure: Requires a 100% physical inventory inspection upon contract expiration. Remaining assets require disposition instructions from the Government.

This document outlines critical operational and reporting requirements for contractors managing Government assets. Bidders must understand these responsibilities, including system access, training, daily reporting, documentation procedures (especially DD Form 1348-1A), and discrepancy reporting, as they will directly impact contract performance and compliance. Failure to comply can lead to Program Management Reviews (PMRs).

Form / Attachment / Pricing Sheet

This document provides detailed item description data for a specific component, likely a heat exchanger cooler, intended for use in the AN/TPS-75 system. It serves as a technical data sheet.

• NSN: 5999015796338ZR
• Reference Number: 12CB-1
• Noun: COOLER, FLUID, ELECTR
• Item Material: Aluminum, Steel, Copper
• Item Function: Liquid fluid cooling
• Dimensions: Length (30.0000 in), Width (30.0000 in), Height (30.0000 in)
• Weight: 211.0000 LB
• Remarks: HEAT EXCHANGER COOLER TECH DATA: 31P3-2TPS43-301
• Initiator Information: Name (GLENN.T.MEAKIN), Organization (415 SCMS/GUMAB), DSN Phone (586-0768), Commercial Phone (801-917-0768)
• Date: 05 FEB 2026

This document provides critical technical specifications for a component. Bidders should review this information to ensure their proposed solution or product meets the exact material, functional, dimensional, and weight requirements outlined. It is essential for understanding the physical and material characteristics of the item being procured or referenced.

Solicitation / RFP / RFQ

This document is a solicitation (FA8250-26-R-0429) for "Test, Teardown and Evaluation (TT&E)" services. The government is procuring services related to the repair and evaluation of "COOLER, FLUID, ELECTR" components, identified by NSN 5999-01-579-6338 ZR and Part Number 12CB-1.

• CLIN 0001: Test, Teardown and Evaluation (TT&E) of 12 units.

• CLIN 0002: Repair Minor services for 12 units. A repair quote is required upon completion of CLIN 0001.

• CLIN 0003: Repair Major services for 12 units. The "not-to-exceed" price covers a worst-case scenario/total rebuild/total overhaul.

• CLIN 0004: Commercial Asset Visibility Air Force (CAVAF) data.

• CLIN 0005: Repairable Item Inspection Report (RIIR) data.

• CLIN 0006: Counterfeit Prevention Plan (CPP) data.

• CLIN 0007: Engineering Change Proposal (ECP) data.

• CLIN 0008: Test Procedure data.

• CLIN 0009: Test Report data.

• All CLINs require specific inspection, acceptance, and quality assurance standards, primarily "Origin" or "Destination" based.

• IUID (Item Unique Identification) is required for physical items.

• The solicitation is a "Sealed Bid (IFB)" or "Negotiated (RFP)".

• The contract type is "Firm Fixed Price" for CLIN 0001.

• CLINs 0002, 0003, 0004, 0005, 0006, 0007, 0008, and 0009 are "Not Separately Priced" or "Not to Exceed" items, with pricing to be negotiated or included in other CLINs.

• Offers are due by 12:00 PM local time on 4-MAY-2026.

• Proposals are required to be submitted digitally, with hardcopy submission as an option.

• Evaluation will be based on "Lowest Priced" procedures restricted to technically qualified offerors.

• Price will be evaluated based on Total Evaluated Price (TEP), Price Reasonableness, and Balance.

• Offerors must be listed as an approved source on the Contract Screening Analysis Worksheet (761/762).

• No specific set-aside information is immediately apparent from the first page.

• The solicitation includes numerous FAR and DFARS clauses related to contract administration, inspection, deliveries, payments, security, representations, and certifications.