Facilities Management, Maintenance and Support Services for the Library of Congress Packard Campus for Audio Visual Conservation (PCAVC)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Architect of the Capitol (AOC) has issued a pre-solicitation notice for Facilities Management, Maintenance, and Support Services for the Library of Congress Packard Campus Audio Visual Conservation (PCAVC) in Culpeper, Virginia. This notice advises industry of an upcoming procurement for comprehensive facilities services. The Request for Proposal (RFP) is anticipated to be posted in June 2026.
Scope of Work
The contractor will provide all management, supervision, labor, materials, supplies, repair parts, tools, and equipment for facilities management, operations, and maintenance at the PCAVC. This includes planning, scheduling, coordinating, and assuring effective performance of all services described in the Statement of Work (SOW).
Key responsibilities include:
- Basic Services: Facilities management, operations, preventive/corrective maintenance and repairs, environmental regulatory compliance, administrative support, and landscaping/grounds maintenance.
- Reimbursable Services: Snow and ice removal, materials/spare parts, and project work (e.g., A&E design, alterations, construction).
The PCAVC is a 400,000+ sq ft facility on a 45-acre site, storing audiovisual collections in climate-controlled spaces and providing office workspace for approximately 140 people. It includes specialized areas like film preservation labs, sound studios, film screening areas, and a public theater. Key systems to be maintained include electrical, mechanical, plumbing, HVAC, fuel distribution, fire protection, building automation, and water systems.
Contract & Timeline
- Contract Type: Anticipated Firm Fixed Priced (FFP) contract with Reimbursable Work Elements.
- Duration: Optional 1-month Phase-In (Feb 2027), a Base Period (Mar 2027 - Feb 2028), and four Option Years.
- Set-Aside: Full and Open Competition (AOC is not subject to FAR).
- Anticipated RFP Posting: June 2026 (estimated).
- Published Date: May 19, 2026.
- Place of Performance: Library of Congress Packard Campus Audio Visual Conservation (PCAVC), Culpeper, VA 22701.
Evaluation
The selection process will be a full and open, competitive source selection in accordance with the AOC Contracting Manual section 9.1 Negotiated Acquisitions. Award will be based on a tradeoff process decision, allowing the Contracting Officer to award to other than the lowest-priced or highest technically rated offeror. The AOC intends to award one (1) contract. Offerors must be registered in SAM.gov and proposals must conform to all required terms and conditions.
Special Requirements
- Staffing: Minimum staffing includes two technicians (one licensed Stationary Engineer) onsite 24/7/365. Specific licensed electrician and qualified electrical worker requirements are detailed.
- Systems: Mandatory use of Government-furnished Computerized Maintenance Management System (CMMS) and Building Automation System (BAS).
- Compliance: Adherence to numerous codes, regulations, and standards (e.g., OSHA, NFPA, International Building Codes, EPA).
- Transition: A detailed Phase-In Transition Plan is required within 7 days of award.
- Reporting: Monthly Metrics & Measures reports are required.
Contact Information
- Primary: Troy Dorsey (troy.dorsey@aoc.gov)
- Secondary: Lily Najera (lily.najera@aoc.gov)
Inquiries should be directed only to the Contracting Officer and Contract Specialist.