Facility Environmental Compliance, Planning, and Resiliency Technical support

Solicitation / RFP / RFQ

This solicitation (HQ003426RE025) is for Facility Environmental Compliance, Planning, and Resiliency Technical Support. The North American Industry Classification Standard (NAICS) code is 541620, with a size standard of $19,000,000.00.

The core services encompass environmental compliance, planning, resiliency, incident response and recovery, natural resources technical support, and outreach and event planning.

• The contract is anticipated to be a Firm Fixed Price arrangement.

• The estimated award amount is not explicitly stated, but the maximum contract value is $50,000,000.00.

• The period of performance begins on June 1, 2026, and extends through November 30, 2031, with various option periods.

• The solicitation issue date is April 20, 2026.

• The offer due date is May 20, 2026, at 12:00 PM local time.

• Evaluation criteria are not detailed in the provided pages but will be based on price and other factors.

• The acquisition is set aside for Small Business.

• The document includes numerous FAR and DFARS clauses related to contract administration, payment, subcontracting limitations, cybersecurity, and representations and certifications.

• Specific attachments are listed, including PWS documents, QASP, pricing worksheets, and security classification specifications.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the "Facilities Environmental Compliance, Planning, and Resiliency Technical Support" Performance Work Statement (PWS). It outlines the procedures and guidelines for Contracting Officer's Representatives (CORs) to monitor contractor performance and ensure required performance standards or service levels are met.

• Introduction: States the QASP is pursuant to the PWS and details its purpose.
• Purpose: To describe systematic methods for monitoring performance, identifying documentation needs, and ensuring the government pays only for services received.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (KO) and Contracting Officer's Representative (COR) in contract compliance, performance monitoring, and issue resolution.
• Identification of Performance Standards/Quality Levels: References the PWS and Technical Exhibit 1 for specific standards.
• Methods and Monitoring Performance: Details surveillance techniques including Routine Inspection and Random Monitoring.
• Quality Assurance Documentation: Specifies the use of monitoring forms (Attachment 2) for documenting assessments and the COR's responsibility to retain completed forms.
• Analysis of Quality Assurance Assessment: Describes how performance will be determined and the process for requesting corrective action plans if minimum requirements are not met.
• Attachment 1 - Performance Requirement Summary: Lists specific performance objectives (PRS), standards, performance thresholds, and methods of surveillance for various tasks.
• Attachment 2 - Sample Quality Assurance Monitoring Form: Provides a template for recording survey details, methods, results, and narrative of performance.

This QASP details how the government will monitor and evaluate the contractor's performance against the PWS requirements. Bidders should review the performance standards, thresholds, and surveillance methods outlined in Attachment 1 to understand the specific metrics and expectations for successful contract execution. This information is crucial for developing a compliant and competitive proposal that addresses the government's quality assurance expectations.

Form / Attachment / Pricing Sheet

This document outlines the specific qualification requirements for key personnel positions required for the opportunity. It details the necessary education, years of experience, and specific work experience for each role, along with preferred qualifications. Bidders must use this information to ensure their proposed personnel meet the stated criteria.

• Program Manager: Bachelor's or Master's in science/engineering, 15/13 years of experience respectively, with at least 10/8 years in program management for large environmental contracts. Requires experience in environmental compliance, contract management, scheduling, budgeting, and quality assurance.
• SME Engineer (Compliance): Bachelor's or Master's in engineering with an active PE license. Minimum 15/13 years of relevant experience in federal facility environmental compliance, including air, wastewater, stormwater, hazardous waste, storage tanks, soil/groundwater, and NEPA.
• SME Scientist (CBRN): Bachelor's or Master's in science/engineering. Minimum 15/13 years of relevant experience in planning for CBRN response and recovery operations.
• SME Scientist (Drinking Water): Bachelor's or Master's in science/engineering. Minimum 15/13 years of relevant experience with drinking water regulations and PWS section 5.1.9.
• Senior Scientist (Compliance): Bachelor's or Master's in science/engineering. Minimum 10/8 years of relevant experience in federal facility environmental compliance, including air, wastewater, stormwater, hazardous waste, storage tanks, and soil/groundwater.
• Senior Scientist (Tank Management): Bachelor's or Master's in science/engineering. Minimum 10/8 years of relevant experience in fuel storage tank compliance (PWS section 5.1.6).
• Senior Scientist (Resiliency): Bachelor's or Master's in science/engineering. Minimum 10/8 years of relevant experience supporting facility resiliency programs (PWS section 5.2.3).
• Senior Cultural Resources Professional: Bachelor's or Master's in relevant fields (Historic Preservation, Archaeology, etc.). Minimum 10/8 years of experience supporting cultural resource laws and regulations (PWS section 5.2.2), meeting Secretary of Interior standards.
• Senior Scientist (NEPA): Bachelor's or Master's in science/engineering. Minimum 10/8 years of relevant experience supporting NEPA laws and regulations (PWS section 5.2.1).
• Senior Engineer (Stormwater): Bachelor's or Master's in civil/environmental engineering with EIT/PE license. Minimum 10/8 years of relevant experience in stormwater compliance (PWS section 5.1.3).
• Senior Engineer (Energy): Bachelor's or Master's in mechanical engineering with PE license. Minimum 10/8 years of relevant experience supporting facility energy programs.
• Senior Communications Specialist: Bachelor's or Master's degree. Minimum 10/8 years of relevant experience in outreach, training, and event planning (PWS section 5.5).
• Mid-Level Scientist (RRMC): Bachelor's or Master's in science/engineering. Minimum 6/4 years of relevant experience in environmental laws and regulations (PWS sections 5.1 and 5.2).
• Mid-Level Scientist (HRP): Bachelor's or Master's in science/engineering. Minimum 6/4 years of relevant experience in environmental laws and regulations for federal facilities (PWS section 5.1).

All proposed personnel must be able to obtain a Secret level security clearance.

Bidders must demonstrate how their proposed candidates meet all required qualifications for each key personnel role. Failure to meet these requirements may result in a non-responsive proposal. Offerors are instructed to provide detailed descriptions of past experience to support claims, rather than relying on conclusory statements.

Form / Attachment / Pricing Sheet

This document is a mandatory form for offerors to provide past performance data for the opportunity. Offerors must use this specific form without altering its structure, including borders, block size, and adhering to a 4-page limit.

• Offeror’s Company Name: To be filled in by the bidder.
• Reference Information: Details about the past performance reference, including:
  • Complete Name and Address of Reference
  • Contract Number and Dates (Award, Start, Completion)
  • Contract Type, Initial Price, and Final Invoiced Amount
  • Technical and Contracting Points of Contact (POCs)
  • Location of Work
  • Current Status of Contract (Ongoing, Complete, Terminated, etc.)
• Relevancy Description: A brief explanation of the contract's scope and its relevance to the current solicitation's Performance Work Statement (PWS), including an estimated percentage of relevancy.
• Small Business Subcontracting Plan: Confirmation of whether a plan was required and if SF 294/295 reports were submitted on time.
• Summary Description of Contract Work: A detailed description (up to three pages) of the contract work, its relevancy to the PWS, any problems encountered and corrective actions, deliverables, and the extent of the offeror's involvement (prime/subcontractor, predecessor company, key personnel).

This form is critical for bidders to document their relevant past performance. The information provided here will likely be a key factor in the evaluation of proposals. Bidders must carefully complete all sections, ensuring the described work directly relates to the requirements outlined in the solicitation's PWS and accurately reflects their capabilities and experience.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by evaluators to gather information on a contractor's past performance. This information is crucial for the U.S. Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD) to determine the best value for contract award under solicitation HQ003425RE149.

• Section 1: Contract Data: To be completed by the offeror, including Contract Number, Contractor Name, Title, Address, Value, UEI, Type, Award Date, Agency/Org. Name, Reporting Period, and Place of Performance.
• Section 2: Administrative Information: To be completed by the evaluator, including Evaluator's Name, Contact Information, Title, and length of time overseeing the contract.
• Section 3: Description of Services: Evaluator provides a brief description of the services provided under the contract.
• Section 4: Evaluation Factors: Evaluators will rate the contractor on Quality of Service, Schedule, Cost Control, Business Relations, Management of Key Personnel, Utilization of Small Business, and Customer Satisfaction. Detailed narratives are required for each rating.
• Ratings Definitions: Provides clear definitions for Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory ratings for each factor.

While this document is completed by a third-party evaluator, potential bidders should be aware of its existence and purpose. It outlines the specific criteria (Quality, Schedule, Cost Control, Business Relations, etc.) that will be used to assess past performance. Understanding these factors can help bidders prepare their own proposals and potentially inform their approach to contract execution if awarded. The questionnaire must be returned by Wednesday, May 20, 2026, 12:00 PM (EST) to whs.pentagon.ad.mbx.fomb@mail.mil.

Form / Attachment / Pricing Sheet

This document is a Client Authorization Letter, serving as a reference for the Offeror's past performance. It is intended to be placed on the Offeror's company letterhead and sent to a reference point of contact within the client's organization.

• Recipient: [NAME AND ADDRESS OF REFERENCE]
• Purpose: To request the reference to complete a Government's Past Performance Questionnaire (PPQ) for a U.S. Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (AD) Request for Proposals (RFP) for Facility Environmental Compliance, Planning, and Resiliency Technical Support Services.
• Required Information from Reference: Completion of Sections 2, 3, and 4 of the attached PPQ sheet.
• Submission Method: Email the completed PPQ directly to the Government's organizational mailbox at whs.pentagon.ad.mbx.fomb@mail.mil.
• Deadline: Wednesday, May 20, 2026, 12:00 PM Eastern Time.
• Contact Information: Contracting Officer Myra Freeberg (myra.m.freeberg.civ@mail.mil) and Contract Specialist Egziakulu ‘Egzi’ Tamrat (egziakulu.tamrat.civ@mail.mil).

This document is crucial for bidders responding to the aforementioned RFP. It outlines the process for obtaining and submitting past performance references, which is a significant evaluation factor for this opportunity. Bidders must ensure their references receive this letter and complete the PPQ by the specified deadline to support their proposal submission.

Form / Attachment / Pricing Sheet

This document is a mandatory form for contractors and their employees who will be granted access to sensitive United States nonpublic information in the performance of Solicitation Number HQ003425RE149. It serves as both a Non-Disclosure Agreement (NDA) and a Conflict of Interest (COI) Certification.

Non-Disclosure Agreement (NDA) Section:

• Contractor personnel must personally consent to the terms.
• Outlines types of sensitive information accessible, including classified/unclassified, government procurement sensitive, business confidential, proprietary, contract performance data, pre-decisional information, PII, PPBE information, and CUI.
• Details restrictions on disclosure and use of information.
• Requires adherence to safeguarding standards (32 C.F.R Part 2002, DoD policy, LRGWP).
• Mandates return or destruction of information upon contract completion or request.
• Requires reporting of any improper release or disclosure.
• Assigns rights to the United States for unauthorized disclosures.

Conflict of Interest (COI) Certification Section:

• Contractor personnel must certify that they, or individuals whose financial interests are imputed to them, have no direct or indirect financial interest in their work under the contract.
• Defines direct/indirect financial interest broadly.
• Requires immediate notification to the Contracting Officer if financial interests change or were not previously identified.
• Prohibits participation in bid/proposal processes related to their contract efforts.
• Requires adherence to internal company firewalls.

Conflict of Interest Disclosure Form (ADAP Form 209-506-1):

• A separate form to disclose actual or potential organizational or personal conflicts of interest.
• Requires details on the solicitation/contract, program, organization, description of work, and specific conflict details.
• Includes sections for mitigation plans.

Potential bidders must understand that signing these forms is a prerequisite for personnel who will access sensitive information or participate in procurement activities related to this opportunity. Failure to comply with the NDA and COI requirements can lead to administrative, civil, or criminal sanctions, and may prohibit participation in contract performance. Bidders must ensure their personnel are aware of and can comply with these stringent requirements.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services." It provides detailed instructions for submitting proposals in response to an electronic solicitation. The government anticipates awarding a single Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

Proposals must be clear, coherent, and demonstrate a thorough understanding of the requirements and associated risks. Proposals containing exceptions to the solicitation terms will be rejected. Offerors must have an active registration in SAM.gov and complete all required representations and certifications.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Evaluation Factors: PASS/FAIL (Security & Key Personnel), Factor I (Past Performance), Factor II (Price). Past Performance is more important than Price.

• Questions Deadline: Monday, April 27, 2026, at 4:00 PM (EST). Submit via email to whs.pentagon.ad.mbx.fomb@mail.mil.

• Proposal Submission: Electronic copies only, virus-free, submitted to whs.pentagon.ad.mbx.fomb@mail.mil. Format must be readable by Adobe (PDF), MS Word, or MS Excel. Submissions are due by the date and time specified on page 1, block 8 of the solicitation.

• Proposal Format: Submitted in four volumes:

  • Volume I: Administrative/Cover Letter
  • Volume II: Security and Key Personnel Requirements
  • Volume III: Factor I - Past Performance
  • Volume IV: Factor II – Price

• Evaluation: The government may evaluate offers and award without discussions. Initial submissions must be complete. Offers that fail Pass/Fail requirements are ineligible for award. A "Limited Confidence" or "No Confidence" rating for Past Performance also results in ineligibility.

• Security Requirement: Offerors must possess a current/active DoD Industrial Facility Security Clearance at the SECRET level or above by the proposal due date. This is a PASS/FAIL requirement.

• Key Personnel: Proposed key personnel must meet minimum qualifications by the proposal due date.

• All amendments will be provided electronically. Offerors must acknowledge all amendments.

• The date and time of electronic receipt is the official on-time receipt.

• The government reserves the right to reject any or all proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Facility Environmental Compliance, Planning, and Resiliency Technical Support to Washington Headquarters Services (WHS). The primary goal is to ensure WHS operations and projects comply with environmental statutes, meet DoD resiliency and conservation goals, support event planning and communications, and provide incident response and recovery.

The contractor will perform tasks related to:

• Environmental Compliance: Including air, wastewater, stormwater, hazardous waste, chemical inventories, ozone depleting substances, fuel storage tanks, soil and groundwater, multimedia assessments, and drinking water compliance.

• Planning and Resiliency: Supporting resiliency, master planning, land use management, NEPA compliance, cultural resources management, and resilient planning, design, construction, and operations.

• Incident Response and Recovery: Providing support for environmental releases and CBRN attacks, including emergency planning and drills.

• Natural Resources: Supporting WHS natural resources programs, including regulatory compliance, habitat assessment, and management plans.

• Outreach and Event Planning: Providing support for events, meetings, communications, and web updates.

• Period of Performance: One 12-month Base Year, plus four 12-month option years, with a potential six (6) month extension.

• Contract Type: Firm Fixed Price - Indefinite Delivery Indefinite Quantity (IDIQ).

• Place of Performance: Primarily at DoD facilities including the Pentagon, Mark Center, Defense Health Agency Headquarters (DHHQ), and Raven Rock Mountain Complex (RRMC). Occasional work may occur at other WHS facilities.

• The contractor must maintain a Secret level security clearance.

• Key personnel are defined with specific duties, education, and experience requirements.

• A Quality Control Plan (QCP) must be developed and maintained.

• Performance requirements are outlined in Technical Exhibit 1, with specific thresholds and surveillance methods.

• Personnel: Requires specific qualifications for key personnel, including Program Manager, SME Engineers/Scientists, Senior Scientists/Engineers, and support staff. A Secret level security clearance is required for contractor personnel.

• Government Furnished Property/Services: Includes basic services, workspace, utilities, information technology, equipment, materials, and information.

• Contractor Furnished Items: Includes all other supplies, equipment, software, and services not provided by the government.

• Travel: Travel is required to various CONUS/OCONUS locations, with an estimated annual cost not to exceed $8,000.00 per performance period.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide one year of technical support for the Washington Headquarters Services (WHS) environmental compliance programs at the Pentagon, Mark Center sites, Defense Health Agency Headquarters (DHHQ), and Raven Rock Mountain Complex (RRMC). The goal is to ensure facilities are environmentally compliant, provide a safe and healthy working environment, and operate sustainably and efficiently.

Support includes:

• Air: Permit compliance for air emissions sources, review of projects for pre-construction permit applications, obtaining fuel delivery reports, preparing semiannual and annual air emissions reports, and maintaining spreadsheets for compliance with State Operating Permit emission limits.
• Wastewater: Permit compliance support for discharges under the Virginia Pollutant Discharge Elimination System (VPDES), support for Clean Water Act Section 316(b) requirements, preparation of monthly Discharge Monitoring Reports (DMRs), conducting sampling, and implementing quality assurance/quality control for the wastewater sampling laboratory.
• Stormwater: Permit compliance for the Pentagon's Municipal Separate Storm Sewer System (MS4) permit, biweekly erosion and sediment control inspections, development of annual MS4 reports and plans, coordination on stormwater treatment measures for new projects, annual storm sewer outfall inspections, and annual stormwater management facility inspections.
• Hazardous Waste and Chemical Inventories: Recordkeeping for hazardous waste generation, maintaining chemical and universal waste inventories, monthly inspections of storage areas, conducting annual HAZWOPER training, and preparing EPCRA Tier II and Toxics Release Inventory (TRI) reports.
• Ozone Depleting Substances (ODS): Developing annual ODS inventory, reviewing service reports, performing monthly compliance reviews, conducting annual ODS training, and quarterly inspections of ODS storage areas.
• Storage Tanks: Ensuring annual regulatory tank inspection requirements are met, performing monthly inspections of underground and aboveground storage tanks, maintaining recordkeeping and compliance databases, updating Tank Management Plans (TMP), Oil Discharge Contingency Plans (ODCP), and Spill Prevention and Response Plans (SPRP), and providing annual training.
• Multimedia Assessments: Reviewing construction projects at all stages for regulatory and permit requirements related to air, ODS, wastewater, stormwater, storage tanks, soil/groundwater quality, and hazardous/solid waste.

Deliverables include various reports, inspections, and updates, with specific due dates outlined in the document. The Government has 5 working days to review deliverables and may reject or require corrections.

• Period of Performance: 365 days.

• Place of Performance: Pentagon (Arlington, VA) and Mark Center (Alexandria, VA).

• Staff will require a Common Access Card (CAC) for access to the Pentagon and Mark Center.

• Deliverables are to be submitted in electronic files (Microsoft Office format) and hard copy, as requested.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It is intended to be completed post-award and provides security requirements for a contract. Bidders should note that this form outlines security classifications and handling procedures that will apply to the awarded contract.

• Security Classification: Specifies the level of classified information involved.
• Handling Procedures: Details how classified information must be protected.
• Facility Clearances: Lists required security clearances for contractor personnel and facilities.

While this form is to be completed post-award, it informs potential bidders about the security requirements associated with the contract. Bidders should review this document to understand the security obligations and ensure their organization can meet these requirements if awarded the contract. This may impact personnel security, facility requirements, and overall contract performance.

Form / Attachment / Pricing Sheet

This document is a pricing submission worksheet for the "Facility Environmental Compliance, Planning, and Resiliency Technical Support" opportunity (HQ003426RE025). It requires offerors to submit proposed labor rates for various labor categories across multiple contract periods (Base Year through 6-Month Option Extension).

• Labor Categories: Includes roles such as Program Manager, SME Engineer (Compliance), Senior Scientist (NEPA), Junior Communications Specialist, and Administrative Assistant. Key personnel are marked with an asterisk.
• Pricing Structure: Offerors must provide an hourly rate and indicate if the labor is provided by the Prime, a Subcontractor, or a Teaming Partner for each labor category and contract period.
• Option Years: Pricing is required for Base Year, Option Year I, II, III, IV, and a 6-Month Option Extension.
• Escalation Rate: Offerors must indicate the escalation rate for all option periods.
• Sample Task Order Pricing: A separate sheet provides a sample task order structure with CLINs for various environmental services (Air, Wastewater, Stormwater, Hazardous Waste, etc.), ODCs, Other Costs, and Government-set Travel Costs. This section is for evaluation purposes, and the first task order will be issued at the minimum IDIQ contract amount.

This worksheet is critical for bidders to detail their proposed pricing structure. It requires careful consideration of labor categories, rates, and teaming arrangements to meet PWS requirements and for the government to assess the prime contractor's cost share. The sample task order pricing provides a framework for understanding how services will be ordered and priced under the potential contract.