FBSU IT DELL Equipment Upgrade

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Computer Slim Towers and Thin Clients. It constitutes the only solicitation, and a separate written solicitation will not be issued. The RFQ is 100% set-aside for Indian Small Business Economic Enterprises (ISBEE) and has a NAICS Code of 334111 with a small business standard of 1,250 employees. The government intends to award to a responsible party whose offer meets requirements and provides "Best Value to the Government" based on price and other factors.

• Procurement of Dell Pro Slim Plus desktops (30 units) and Dell 3000 Thin Clients (15 units).

• Detailed equipment specifications are provided in Attachment B02.

• Scope of Work details are provided in Attachment B03.

• All equipment must be new, with OEM warranty. No used, refurbished, remanufactured, gray market, or counterfeit parts are allowed.

• The solution must comply with IPv6 standards as defined by the NIST USGv6 Program.

• Compliance with HHS EIT accessibility standards is required, including submission of an HHS Section 508 Product Assessment Template.

• Contract type is not explicitly stated, but the evaluation is based on Lowest Price, Technically Acceptable (LPTA).

• Delivery is expected no later than 90 days from the date of award.

• Quotes must be submitted via email to Vincent.Hansen@ihs.gov no later than April 21st, 2026, at 1:00 pm MDT.

• The subject line for quotes must be: "75H70926BAO-019-RFQ [Company Name]".

• Technical questions must be emailed to Vincent.Hansen@ihs.gov no later than April 14th, 2026, at 5:00 pm MDT.

• The subject line for questions must be: "75H70926BAO-035-RFQ -Questions".

• Offers must be valid for 90 days from the submission deadline.

• Evaluation will be based on Lowest Price, Technically Acceptable (LPTA).

• Technical Acceptability will be comprised of three subfactors: 1) Meeting Scope of Work and Equipment requirements, 2) Past Performance, and 3) Price.

• Offerors must provide at least one copy of an operator manual (digital or physical).

• Past performance requires a list of similar contracts performed within the last three years.

• Pricing Schedule must be completed for all line items.

• 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside.

• Offerors must be registered and active in the System for Award Management (SAM) at the time of quotation submission.

• No contract award will be made to vendors listed on the OIG Exclusions List.

• Numerous FAR and HHSAR provisions and clauses are incorporated by reference and full text. Key ones include instructions to offerors (FAR 52.212-1), evaluation criteria (FAR 52.212-2), electronic submission of payment requests (HHSAR 352.232-71), and EIT accessibility (HHSAR 352.239-73).

Form / Attachment / Pricing Sheet

This document appears to be a detailed parts list or configuration sheet for Dell OptiPlex 3000 Thin Clients. It outlines various components, part numbers, quantities, and descriptions, likely used for procurement or configuration purposes.

• Line Item Details: Each entry includes a line number, quantity (consistently 15 units), part number, and a description of the component.
• Component Descriptions: Covers a range of hardware, including the base thin client, processors, memory, storage, operating systems (or lack thereof), peripherals (keyboard, mouse, power cord), and service/warranty information.
• Configuration Options: Notes indicate specific configurations such as "No Wireless LAN Card," "No Cover Selected," "System Monitoring not selected," and "Custom Configuration."
• Software & Services: Includes details on "ENERGY STAR LABEL," "Trusted Platform Module," "Dell Limited Hardware Warranty Plus Service," and "Onsite Service After Remote Diagnosis 1 Year."

This document is crucial for bidders to understand the specific hardware and service configurations being offered or required. It allows for precise quoting, identification of included/excluded software, and verification of warranty and support terms. Bidders should review this list to ensure their proposals accurately reflect these specifications and to identify any potential compatibility or service requirements.

Form / Attachment / Pricing Sheet

This document is a price schedule for the "FBSU IT Equipment Upgrade" RFQ # 75H70926BAO-035-RFQ. It is intended for the Quoter to fill in pricing information.

• Contract Line Item Description: Lists items such as "Dell Pro Slim Plus" and "Dell 3000 Thin Client."
• Quantity (QTY) and Unit (EA): Specifies the number of units and that they are each.
• Unit Price and Total Price: Fields for the bidder to enter pricing. These cells are indicated as blue and will auto-calculate.
• Base Year and Contract Year Total Amount: Sections for calculating costs.
• TOTAL CONTRACT VALUE: A field for the overall contract value.

Bidders must complete the blue cells in this price schedule with their unit prices for the listed items. The form will auto-calculate the total prices and contract value. This document is critical for submitting a complete and accurate quote for the IT equipment upgrade opportunity.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required for solicitations under the Buy Indian Act. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as defined by HHSAR 326.601.

• Representation: Offerors must indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Eligibility Requirements: The enterprise must meet the definition throughout the offer period, contract award, and the full contract performance period. Failure to meet these requirements necessitates immediate written notification to the Contracting Officer.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest if eligibility is questioned. Successful offerors must also be registered with the System of Award Management (SAM).
• Legal Consequences: Submitting false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.
• Required Fields: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • UEI SAM Number
  • Certifying Signature
  • Print Name

This form is critical for any bidder intending to self-certify as an "Indian Economic Enterprise" to be eligible for contracts under the Buy Indian Act. Bidders must accurately complete this form and ensure they meet the ongoing eligibility requirements. Failure to do so can lead to disqualification or penalties.

Statement of Work (SOW) / Performance Work Statement (PWS)

The purpose of this contract is to provide the award of Dell Pro Slim Desktops and Thin Client computers with a firm-fixed price purchase order.

• The contractor shall provide the Billings Area Indian Health Service with Dell Pro Slim Desktops and Thin Client computers as described in the attached configurations documents.

• The equipment must be delivered within 90 days of contract award.

• Dell Pro Slim Desktops and Thin Client computers (specific configurations in separate documents).

• At least one copy of an operator manual (digital or physical).

• Delivery Location: Fort Belknap Service Unit, 669 Agency Main Street, Harlem MT.

• Delivery Timeline: Within 90 days of contract award.

• Documentation: Contractor must provide at least one operator manual.

• Payment: Payments are due upon receipt of complete and accurate invoices submitted via the U.S. Treasury's Invoice Processing Platform (IPP).

• Liability: Contractor remains liable for acts of omission, improper repair, negligence, or deliberate/non-deliberate acts jeopardizing health and safety.

• Releases: No information generated under this contract may be released without the Contracting Officer's concurrence.

• Terms & Conditions: Contractor's terms and conditions are incorporated by reference, but Federal Acquisition Regulations and other Federal Regulations take precedence in case of conflict.

• Authority: Only the Contracting Officer has the authority to bind the Government. No action by other employees can modify the contract terms or scope. Costs exceeding specified ceilings or hours exceeding specified levels of effort require Contracting Officer approval.

• Name: Mikealinda Grant

• Title: IT Specialist

• Phone: 406-353-3186

• Email: Mikealinda.Grant@ihs.gov

Form / Attachment / Pricing Sheet

This document details the configuration of a Dell Pro Slim Plus Desktop computer, likely intended for procurement or as a reference for a specific opportunity.

• Part Numbers and Descriptions: Lists specific Dell part numbers and their corresponding descriptions for various computer components, including CPU, memory, storage, networking, operating system, and peripherals.
• Quantity: Specifies a quantity of 30 for each listed item.
• Terms: Indicates 'Prepayment' and 'FOB Destination'.
• Contract/Open Market: Differentiates between contract items and open market items.
• Configuration Details: Includes specific processor models (Intel(R) Core(TM) Ultra 7 265), memory configurations (32GB DDR5), storage options (1TB Performance SSD), and networking capabilities (Intel(R) Wi-Fi 7 BE200).
• Software and Services: Lists included software (Windows 11 Pro) and optional services such as ProSupport Plus with varying levels of coverage (Accidental Damage, Keep Your Hard Drive, 7x24 Technical Support, Next Business Day Onsite).

This document provides a detailed Bill of Materials (BOM) for a specific desktop computer configuration. Bidders can use this to understand the exact hardware and software requirements, prepare accurate pricing, and ensure they can meet the specified configuration if this is part of a larger solicitation. It highlights specific components and service levels that may be critical for proposal development and evaluation.