FCC Coleman FY26 July Produce

Other / Unclassified

This memorandum from the Federal Bureau of Prisons (Federal Correctional Complex, Coleman, Florida) provides specific delivery schedules for vendors who have bid on an opportunity. It outlines four distinct delivery schedules for the fourth quarter (July 1, 2026 – September 30, 2026).

Vendors must adhere to the delivery schedule they bid on. Failure to comply will be noted as a performance issue and may result in rejected deliveries or re-awarding of the contract. Key details for bidders include:

• Schedule #1: All items in one shipment between July 1-15, 2026.
• Schedule #2: Split into two equal shipments: July 1-15, 2026, and August 3-17, 2026.
• Schedule #3: Split into three equal shipments: July 1-15, 2026; August 3-17, 2026; and September 1-15, 2026.
• Schedule #4 (Weekly): Split into 13 shipments, delivered each Monday-Tuesday, starting July 6, 2026, and ending by September 29, 2026. Specific delivery days for produce (Monday) and bread, milk, eggs (Tuesday) are noted. Quantities may be adjusted with at least one week's notice.

General Delivery Requirements:

• Hours: 7:30 AM - 2:30 PM, Monday - Friday.
• No deliveries on Saturdays, Sundays, or Federal Holidays (July 3, 2026; September 7, 2026).
• All deliveries must be palletized and wrapped.
• Non-frozen perishables: 34°F to 40°F.
• Frozen foods: 0°F or below.
• Receipt of delivery is conditional for 3 days for examination and testing.
• Unacceptable items must be picked up by the vendor within 2 weeks at their expense.

Invoice and Payment:

• Invoices must be mailed or e-mailed; faxed invoices are not accepted.
• Contact accounting only for valid payment term complaints.

Contact: For questions, email Angel Metcalf at ametcalf@bop.gov.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a list of produce items, their specifications, and quantities required for delivery. It serves as a pricing sheet or a detailed list of goods for the opportunity.

• Item Description: Specific details for each produce item, including type, grade (e.g., US Fancy, US No. 1), size, packaging (e.g., 125 CT, 50# bags, 20# cases), and variety.
• Delivery Dates & Quantities: Columns for different delivery periods (LOW, MED, CAMP, USP1, USP2) with associated quantities for each item. Note that many quantities are listed as 0 for these periods.
• Costs & Totals: Columns for Item Cost and Total Item Cost, with most values currently set to 0.0, indicating that pricing information is to be filled in by bidders.

This document is critical for bidders to understand the exact specifications and quantities of fresh produce required. Bidders will need to use this as a basis for preparing their pricing and ensuring they can meet the specified quality and packaging standards. The blank cost fields indicate where bidders should input their pricing proposals.

Solicitation / RFP / RFQ

This is a solicitation for fresh produce for the DOJ BOP Field Offices - FCC COLEMAN, with an internal description of 'OPTION - FCC Coleman - July 2026 Fresh Produce'. The solicitation is for an "Option Buy" and is being conducted on an Open Market basis, with a Small Business Set-Aside requirement. The contracting method is Tradeoff, meaning award will be made to the most advantageous offer based on price, technical capability, delivery, and past performance.

• Procurement of various fresh fruits and vegetables, with detailed specifications for each item (e.g., apples, cabbage, carrots, celery, cucumbers, onions, peppers, potatoes, tomatoes, bananas, watermelons).

• All items must be "Meet or Exceed" the specified requirements and must be "New Equipment ONLY; NO remanufactured or 'gray market' items."

• All items must be covered by the manufacturer's warranty.

• A strict "NO WOODEN CRATES" policy is in effect for all produce items.

• Shipping must be Free On Board (FOB) destination CONUS.

• Contract Vehicle: Open Market

• Award Type: Purchase Order, Delivery Order, or Purchase Card.

• Periods of Performance:

  • Base: 07/06/2026 - 07/10/2026
  • Option 1: 07/13/2026 - 07/17/2026
  • Option 2: 07/20/2026 - 07/24/2026
  • Option 3: 07/27/2026 - 07/31/2027

• Target Price: $1.00 (Inactive)

• Bid Decrement: $1

• Bids must be submitted through the Unison Marketplace.

• Interested offerors must submit questions via the 'Questions & Responses' link.

• Bid/Offer Acceptance Period: Must be good for 60 calendar days after close of Buy.

• Evaluation will consider technical acceptability, past performance (Go/No-Go basis), and price (fair and reasonable).

• Past performance will be assessed based on delivery timeliness and order accuracy.

• Small Business Set-Aside: Only qualified Small Businesses can bid.

• Registration with the System for Award Management (SAM) is required at the time of offer submission.

• An optional attachment "4th_QTR_Delivery_Schedule_Memo-2.docx" is available.

• Reverse Auction is enabled for this buy.