FCC FLORENCE FY26 QTR 4 MILK

Solicitation / RFP / RFQ

This document is a solicitation for "FY26 QTR 4 MILK" to be delivered to FCC Florence. The solicitation specifies the delivery of "1/2 PINTS milk, cottage cheese, sour cream." The specific quantities and pricing are to be determined via an attached spreadsheet.

• Delivery of 1/2 pint containers of milk, cottage cheese, and sour cream.

• Delivery required on 06/30/2025.

• The specific quantity is listed as 0.000000 in the schedule, with reference to an attached spreadsheet for details.

• The contract type is Firm Fixed Price.

• The period of performance is not explicitly stated but the delivery date is 06/30/2025.

• Offerors must self-certify in SAM.

• Offers will only be considered upon award, and the contractor must sign the award.

• The offer due date is 06/15/2026 at 16:00 MT.

• The solicitation is set aside for Small Business.

• The NAICS code is 311511.

• The document includes numerous FAR clauses and addenda related to contract terms, conditions, privacy, and security requirements, including those from the Department of Justice (DOJ).

• Bidders are advised to review all attached clauses and provisions.

Solicitation / RFP / RFQ

This solicitation is for the acquisition of Milk items for delivery to the Federal Correctional Complex, Florence, CO. The Federal Bureau of Prisons is issuing this solicitation.

• Procurement of Milk items.

• Delivery to the Federal Correctional Complex, Florence, CO.

• Full delivery must be completed by September 30, 2026.

• Contract type: Firm-fixed price.

• Terms: FOB Destination.

• The solicitation will be available on or about June 3, 2026, on www.sam.gov.

• Anticipated date for receipt of quotes: June 15, 2026, at 4:00 pm.

• Bids must be submitted in the format of the attached Excel sheet; other formats will not be accepted.

• Handwritten bids will be rejected.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is most advantageous.

• Include shipping costs in all pricing.

• This acquisition has no set-aside.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• All future information, including amendments and awards, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this site.

• Payment will be made using Electronic Funds Transfer (EFT) or the Government Purchase Card.

• Point of Contact: Brittany Baker, Contract Specialist.

Form / Attachment / Pricing Sheet

This document outlines the specific product specifications for various dairy items, including milk, cottage cheese, and sour cream, for the Fiscal Year 2026, Quarter 4 requirement at FCC Florence. It also includes award delivery information for Fiscal Year 2024, Quarter 1.

Specifications Sheet:

• Milk: Pasteurized, whole, no flavor, 236.6 ml (8 fl oz) aseptic package or plastic bottle. Must comply with 21 CFR§131.110. Requires 500,500 units.
• Cottage Cheese: Cultured or acidified, low fat (2%), fat-free, or no salt added. Small or large curd, unflavored. Must have at least 60 days shelf life upon delivery. Packaging is 5lb tubs only. Must be delivered weekly.
• Sour Cream: Pasteurized, reduced fat, low-fat, or nonfat. No flavor. 5lb container only. Must be delivered weekly.
• General Requirements: All items must comply with Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is required. No specification substitutions are accepted. Items not explicitly requiring US/Canada origin can be foreign-sourced if distributed in the US or Puerto Rico.

Award Delivery Information:

• Delivery Schedule: Deliveries expected during the first month of the quarter, Monday-Friday, 6:30 AM to 1:30 PM. Federal holidays excluded.
• Delivery Requirements: Deliveries must be palletized unless otherwise arranged. Perishable foods (non-frozen) must be between 34-40°F. Frozen foods must be at 0°F or below. Canned goods must be above 34°F and not frozen. Prior thawing will result in refusal.
• Inspection & Compliance: Items will be inspected for compliance with BOP National Menu Specifications. Receipt may be conditional for up to 3 days for examination and testing. Non-compliant items will be refused and must be picked up by the vendor within two weeks at their expense.

Bidders must carefully review the detailed product specifications, including packaging, size, flavor, fat content, and shelf-life requirements. Adherence to the delivery schedule and temperature control requirements is critical. Failure to comply with specifications or delivery terms can negatively impact past performance evaluations and future award decisions.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the Bureau of Prisons, Federal Prison Complex – Florence, Colorado, for the procurement of milk for the 4th Quarter of Fiscal Year 2026. This acquisition has no set-aside.

• Procurement of milk.

• Delivery is to be completed within thirty (30) days of order.

• Not specified in this cover letter.

• Submission Method: Email quotations to b7baker@bop.gov.

• Deadline: June 15, 2026, by 4:00 PM Mountain Time.

• Evaluation: Quotations will be evaluated in accordance with the criteria set forth in the solicitation. Award may be made without discussions, so initial quotes should be comprehensive.

• Methodology: Procured in accordance with FAR Part 12 (Acquisition of Commercial Items) and Part 13 (Simplified Acquisition Procedures). Award will be made to the contractor whose quote represents the best value based on price, technical acceptance, and past performance.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID with their offer.

• This acquisition has no set-aside.

• Faxed, mailed, or emailed quotations will not be accepted.

• Offerors are responsible for ensuring their quote is received by the deadline.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• Questions should be directed via email to b7baker@bop.gov.