FCI Gilmer FY26 4th Quarter Food

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for food service items for the Federal Bureau of Prisons, FCI Gilmer. It outlines a schedule of supplies/services required for the FY26 4th Quarter.

The solicitation details a comprehensive list of food items, including various kosher and halal meals, beverages, dairy products, meats, produce, pantry staples, and cleaning supplies. Each item specifies the quantity, unit of measure, and delivery address (FCI Gilmer, 201 FCI Lane, Glenville, WV 26351).

This is a "Firm Fixed Price" solicitation. The period of performance for Item 0001 (Kosher Beverage) is specified as 07/01/2026 - 09/30/2026. Other items are for the FY26 4th Quarter, implying a similar period.

Quotations must be furnished to the issuing office (Federal Bureau of Prisons, FCI Gilmer, 201 FCI Lane, Glenville, WV 26351) on or before 05/28/2026 at 16:00 ET. The document notes that "This is a request for information, and quotations furnished are not offers." It also states that "This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service."

The RFQ is not marked as a Small Business Set-Aside.

Several items include specific requirements such as "Certified Kosher Parve," "Certified Halal," and detailed ingredient specifications. Bidders are instructed to specify pack size on bids where applicable. The total amount for certain items may be adjusted to the next highest case count. Standard Form 18 (Rev. 6-95) is used for this RFQ. A "Budget with Line Number.pdf" is listed as an attachment.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Food Service items. The government intends to award a contract to responsive and responsible vendors whose offers are most advantageous, considering both price and past performance.

• Products: Food Service items, including dairy and bread.

• Delivery Schedule: Deliveries are expected between July 1, 2026, and July 31, 2026. Dairy and bread require weekly deliveries for the quarter, based on institutional need. No deliveries will be accepted before July 1, 2026.

• Pricing: All prices must be FOB destination.

• Award Basis: Award will be made by line item to the most advantageous offer, considering price and past performance. Past performance is weighted equally to price.

• Past Performance: Failure to meet RFQ requirements (quantity, delivery dates, specifications, packaging, labeling, invoicing) will be noted and used as Past Performance Information, potentially shared with other Bureau of Prison facilities.

• Submission Deadline: Offers must be received by the Contracting Office no later than 4:00 p.m., June 11, 2026.

• Submission Method: Quotations are to be submitted electronically to mxfrye@bop.gov.

• Evaluation: Offers will be evaluated based on responsiveness, responsibility, and being most advantageous to the Government. Past performance is a significant factor.

• Representations and Certifications: Offerors must ensure their registration in the System for Award Management (SAM.gov) is active and up-to-date. Submission of an offer constitutes compliance.

• SF 18: Complete blocks 11, 13, 14, 15, and 16.

• Quote Sheets: Complete attached quote sheets, including offeror name and UEI number in the header.

• Block 11b: Include email address and UEI number.

• Signatures: Original signatures are required on submitted quotes.

• Product Inquiries: Jared Abrahims, FSA at 304-626-2500 x 1250.

• General Questions: Melissa Johnston, Supervisory Contract Specialist at 304-626-2500, ext. 2545.