FCI MANCHESTER FY26 4TH QTR DAIRY REQUIREMENT

Solicitation / RFP / RFQ

This document is a solicitation for dairy products to be supplied to the Federal Bureau of Prisons, FCI Manchester. The government is procuring milk, sour cream, and cottage cheese.

• Item 0001: Dairy, Milk, Pasteurized, Milk (Whole), No Flavor, 1/2 Pint Containers (Quantity: 188,588 EA)

• Item 0002: Sour Cream, Pounds, 5 Pound Container (Quantity: 45 CO)

• Item 0003: Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, 5lb Container (Quantity: 45 CO)

• Specific product details and standards are provided for each item, including CID numbers and packaging requirements.

• Delivery Schedule: M-F 8:00 AM to 2:00 PM ET. No delivery on weekends or holidays.

• Contract type is not explicitly stated, but the evaluation criteria suggest a Firm Fixed Price.

• Period of Performance is not explicitly stated.

• Estimated value is not stated.

• Offer Due Date: 06/16/2026 at 10:00 AM ET.

• Evaluation Criteria: Price and Past Performance.

• Submission instructions are detailed within the solicitation, including various FAR and supplemental clauses.

• The acquisition is set aside for Small Business (100%).

• Specific small business categories are listed, including HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation includes numerous FAR clauses and provisions, including those related to:

  • Contract Terms and Conditions (FAR Deviation)
  • Instructions to Offerors
  • Representations and Certifications
  • Buy American Act
  • Trade Agreements

• Offerors must complete various representations and certifications electronically via SAM.gov or within the offer.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the weekly delivery of dairy products to the FCI Manchester Food Service Department.

• The contractor will provide weekly deliveries of dairy products.

• Deliveries must occur between 8:00 am and 2:00 pm EST.

• Federal holiday deliveries are not permitted.

• Quantities are estimated maximums and will be communicated weekly by the Food Service Administration.

• The Food Service Warehouse must be contacted prior to delivery for approval or schedule adjustments.

• Delivery schedules will be strictly enforced; failure to deliver within the timeframe is considered nonconformance.

• All items will be closely inspected.

• Deliveries must be palletized.

• Specific temperature requirements for canned, non-frozen perishable, and frozen foods must be met.

• Certified religious diet items must be marked with a Kosher Symbol.

• Receipt of delivery may be conditional for up to three (3) days for examination and testing.

• Items failing to meet specifications will be refused.

• Nonconforming supplies may require repair or replacement at no additional contract price.

• Conditionally received items found unacceptable must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.

• Past performance regarding delivery schedules and adherence to specifications will impact future award decisions.

• Period of Performance: July 1st, 2026, through September 30th, 2026.

• Place of Performance: FCI Manchester Food Service warehouse.

• Items must meet specifications indicated on the solicitation and award.

• Reference to FAR 52.212-4 (a) for Inspection and Acceptance.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the Federal Bureau of Prisons, Federal Correctional Institute, Manchester. It serves as the only solicitation, and a written solicitation will not be issued. The government is procuring weekly milk delivery services.

• Weekly milk delivery: Quantities are estimated quarterly, with weekly contact from food service administration for specific needs. The purchase order will cover a 3-month period.

• Additional items: Refer to the attached requirements worksheet for other required items.

• Period of Performance: Fiscal Year 26, 4th quarter (July 1, 2026, through September 30, 2026).

• Delivery Terms: F.O.B. Destination to FCI Manchester, 805 Fox Hollow Rd., Manchester, KY 40962.

• Award: The government intends to make a SINGLE award.

• Submission Deadline: Completed solicitation packages must be returned no later than 10:00 a.m. Eastern Standard Time on June 16th, 2026.

• Submission Method: Quotes must be submitted via email only to Andre Cawood, Contract Specialist, at akcawood@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation Factors: Award will be made to the responsible Quoter whose quote conforms to requirements and provides the best value, considering:

  1. Price (fair and reasonable)
  2. Past Performance (prior experience and similar performances)

• Question Submission: Questions must be submitted via email only to Andre Cawood, Contract Specialist, at akcawood@bop.gov.

• NAICS Code: 311511 (Dairy Product Merchant Wholesalers)

• Size Standard: 1,150 Employees

• The solicitation number is 15B11026Q00000008.

• Provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

• FAR 52.212-1, FAR 52.212-2, FAR 52.212-3, FAR 52.212-4, and FAR 52.212-5 apply.

• All information, including amendments, awards, and cancellations, will be posted on SAM.gov. Interested parties are responsible for monitoring this site.