FCI MANCHESTER FY26 4TH QTR MEAT/SUBSISTENCE REQUIREMENT

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for "Subsistence, Meat, and Kosher for FCI Manchester Inmate Population." The evaluation criteria will be based on Price and Past Performance, with a Firm Fixed Price contract type.

The solicitation details a "Schedule of Supplies/Services" which includes a comprehensive list of food items, primarily meats, poultry, fish, dairy, produce, grains, and pantry staples. Each item has specific requirements regarding quality, preparation, packaging, and labeling. Examples include:

• Ground Beef (80/20), raw roast beef, chicken leg quarters, chicken patties, boneless/skinless chicken breast, fish fillets, pork roast, turkey roast, various cheeses, beans, carrots, catsup, corn, and a wide array of other food products.

• Detailed specifications are provided for each item, including USDA grades, fat content, weight ranges, packaging materials, and labeling requirements.

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated in the provided pages, but implied to be ongoing based on the "Offer Due Date."

• Estimated Value: Not stated.

• Offer Due Date: 06/16/2026, 10:00 ET.

• Evaluation Criteria: Price and Past Performance.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449. Specific instructions for completing the offer are detailed in FAR 52.212-1.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311999

• Size Standard: 700 Employees

• The solicitation includes numerous FAR clauses and provisions, including FAR 52.212-4 (Contract Terms and Conditions-Commercial Products and Commercial Services) with deviations, and FAR 52.212-3 (Offeror Representations and Certifications).

• Delivery hours are Monday-Friday, 7:00 AM - 2:00 PM, with no deliveries on weekends or holidays.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the Federal Bureau of Prisons, Federal Correctional Institute, Manchester. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is for subsistence, meat, and kosher items for the 3rd Quarter of Fiscal Year 2026.

• Specific items required are detailed in attached "requirements worksheets" (not provided in this text).

• Delivery is F.O.B. Destination to FCI Manchester, 805 Fox Hollow Rd, Manchester, KY 40962.

• Delivery date is 30 days after receipt of order.

• Award will require contractor acceptance via signature within 48 hours of purchase order delivery.

• Acceptance in writing is required, as per FAR 13.004 (b).

• Contract type: Firm-Fixed Price (FFP) Purchase Order for awards over the Micro Purchase Threshold ($15,000).

• Contract type: Firm-Fixed Price (FFP) Government Purchase Card transaction for awards under the Micro Purchase Threshold ($15,000).

• Period of Performance: Not explicitly stated, but covers FY26 3rd Quarter.

• Solicitation Number: 15B11026Q00000009.

• Submission Deadline: Quotes must be received no later than 10:00 a.m. Eastern Standard Time on June 16th, 2026.

• Submission Method: Quotes must be submitted via email only to akcawood@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be good for 30 calendar days after close.

• Evaluation Factors:

  • Price: To ensure it is fair and reasonable.
  • Past Performance: A Go/No-Go evaluation based on documented history of on-time deliveries and completed orders with no missing or incorrect items. CPARS reports and communications with other COs will be considered.

• NAICS Codes: 311612/311999.

• Small Business Size Standard: 1,000/700 employees.

• This is a total small business set-aside.

• All applicable FAR provisions and clauses are incorporated by reference and are effective through Federal Acquisition Circular 2025-04.

• Full text of referenced FAR provisions and clauses can be accessed at www.acquisition.gov/FAR or by contacting the Contract Specialist.

• Interested quoters must submit questions via email to akcawood@bop.gov at the earliest time possible.

• All information, including amendments and awards, will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for subsistence, meat, and kosher products for FCI Manchester.

• Delivery Timeline: All products must be delivered within 30 days after receipt of order (ARO).
• Delivery Hours: Deliveries are accepted between 8:00 AM and 2:00 PM EST. Federal holiday deliveries are not permitted.
• Scheduling: Delivery schedules must be pre-arranged with the receiving warehouse and are subject to approval or adjustments by the Food Service Warehouse.
• Inspection: All items will be closely inspected. Deliveries must be palletized.
• Temperature Requirements:
  • Non-frozen, perishable foods: 34-41 degrees F.
  • Canned goods: Above 34 degrees F and not frozen.
  • Frozen foods: 0 degrees F or below. Products showing signs of thawing will be refused.
• Kosher Requirements: Certified religious diet items must be marked with the Kosher Symbol on individual packages.
• Acceptance: Receipt of delivery may be conditional for up to three (3) days for examination and testing. Items failing to meet specifications will be refused.
• Nonconforming Products: If a product is not accepted, the Government may require repair or replacement at no additional cost. Unacceptable items must be picked up by the vendor within two weeks of notification, or they will be disposed of.

This document details critical delivery logistics, product specifications (including temperature and religious dietary requirements), inspection procedures, and consequences for non-compliance. Bidders must ensure their products and delivery processes meet these requirements to be considered for award and to maintain a positive past performance record.