FCI Safford - Install Carbon Monoxide Detection System- Mod 1

Other / Unclassified

This document contains the minutes from a pre-bid conference for the "Install Carbon Monoxide Detection System" project at FCI Safford (Solicitation Number 15BBNF26Q00000063). The minutes cover introductions, the purpose of the meeting, site visit information, bid submission details, and general topics discussed.

• Bid Submission Deadline: Friday, May 1, 2026, by 12:00 PM PST to mdola@bop.gov.
• Key Submission Requirements: Bidders must complete and submit specific forms, clauses, and statements as outlined in the solicitation, including Standard Form 1442, Commodity or Services Schedule, Bid Guarantee (if applicable), and Past Performance Questionnaire (FAO-0021).
• Registration: Contractors must be registered in SAM.gov and use NAICS code 238210.
• Project Magnitude: Estimated between $50,000.00 and $150,000.00.
• Period of Performance: 203 calendar days.
• Liquidated Damages: $1,023.56 per calendar day of delay.
• Questions: Technical questions must be submitted in WORD FORMAT to mdola@BOP.GOV no later than Tuesday, April 28, 2026, at 12:00 AM PST.
• Site Visit: A site visit to the Replace Powerhouse Roof was conducted immediately following the meeting.
• Security & Safety: Strict adherence to security protocols, tool accountability, and safety requirements within the correctional facility is mandated. Specific dress code (no green or orange clothing) and restrictions on photographs and contact with inmates are noted.
• Important Note: These minutes are for informational purposes only and do not change the solicitation. Any changes will be issued via formal amendment.

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit related to the "Install Carbon Monoxide Detection System" project (Project ID: 26Z6AL4, Contract ID: 15BBNF26Q00000063 FCI Safford).

The site visit was held on 4/23/2026 in the Main Conference Room, facilitated by Christopher Cleland, COR.

One attendee is listed:

• Name: Jesse Strawser
• Company/Title: Razor Consulting, Solutions/Super, Construction Superintendent
• Phone: 480-389-7863
• Email: jesse.strawser@gotorazor.com

This document confirms attendance at a pre-bid site visit. Bidders interested in this opportunity should note that a site visit has occurred, and the listed attendee represents a company that participated. This may indicate potential interest or involvement in the opportunity.

Form / Attachment / Pricing Sheet

This document contains photographs of various building systems and equipment, likely for site assessment or pre-bid purposes related to an opportunity.

• Building 04: Fire Panel, Ceiling
• Building 15: Ceiling, Gas Fired Space Heater (x2)
• Building 16: Gas Fired Space Heater
• Building 17: Ceiling (x2), Fire Panel, Gas Fired Equipment, Roof
• Building 22: Gas Fired Laundry Equipment (x2)

These images provide visual context for the physical conditions and existing equipment within the facilities. Bidders should review these to understand the scope of work, potential installation challenges, and the types of systems or equipment that may require maintenance, repair, or replacement as part of the overall opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To award a single contract for the design, supply, installation, integration, testing, and commissioning of a Carbon Monoxide (CO) detection system at the Federal Bureau of Prisons (FBOP), FCI Safford. This system must be fully integrated with the existing Fire Detection and Alarm System (FDAS).

• Design and install CO detectors compliant with NFPA standards and compatible with the existing Edwards EST3 system.

• Contractor is responsible for delegated design, engaging a qualified engineer, and ensuring compliance with all applicable codes and standards.

• Design must be coordinated for full integration with the existing FDAS.

• Submit design documents, calculations, and shop drawings for FBOP review and approval prior to procurement and installation.

• Identify specific areas for detector placement, including but not limited to:

  • Sleeping areas
  • Enclosed parking garages
  • Boiler/mechanical rooms
  • Areas with potential CO-emitting appliances (detailed list of buildings and equipment provided).

• Provide all necessary installation components, wiring, junction boxes, and mounting hardware.

• Verify detector activation at appropriate concentrations and heights, clear of obstructions.

• Ensure the system is addressable and compatible with the existing FDAS control panel.

• CO system must provide specific alarm thresholds as per NFPA 720.

• Detectors must include audible/visual alarms, status indicators, and self-diagnostic capabilities.

• CO devices must be powered by the fire alarm system or have approved backup power.

• System must provide early and reliable detection of CO concentrations.

• Alarm and fault signals must transmit to the central monitoring system within 10 seconds.

• False alarm rates must be minimized through proper sensor calibration.

• System must include test and maintenance functions.

• Provide post-construction certification and full functional testing, including simulation of CO levels.

• Verify integration with the fire alarm control panel and remote annunciators.

• Not explicitly stated, but work will be performed inside and outside the secure perimeter of the institution.

• Contractor and subcontractors must be reputable and hold valid contracting licenses.

• Personnel must provide proof of competency and experience if required.

• Compliance with applicable local, state, and federal codes, including International Building Code, NFPA, Life Safety Code, OSHA, and American Correctional Association Standards.

• Submittals must be stamped by a licensed engineer.

• Contractor shall coordinate with all trades for system integration and code compliance.

• Provide a training session for FCI Safford personnel on operation, maintenance, and testing.

• Site survey to assess building layout and identify detector locations.

• Access to electricity (120v) and non-potable water will be provided.

• Designated restrooms and parking areas will be allocated.

• Temporary storage areas may be used, subject to COR approval.

• Contractor is responsible for housekeeping and material disposal.

• Project submittals (shop drawings, MSDS, etc.) are required within 15 days of Notice to Proceed.

• Normal working hours: 7:30 AM - 3:00 PM, Monday-Friday. Any deviation requires written request and approval.

• Strict security protocols, including vetting, security clearance, and escorts, are mandatory for all personnel entering the secure perimeter.

• Personal Protective Equipment (PPE) is required.

• Prohibited items include contraband, tobacco products, and specific clothing types (green/khaki, camouflage, shorts, sleeveless, revealing, offensive graphics).

• Contractor must provide a secure storage container for tools and equipment.

• Lock-out/Tag-out procedures must comply with the institution's program.

• Warranty certificates (minimum 12 months) required.

Form / Attachment / Pricing Sheet

This document is a "Criminal History Check" form required by the U.S. Department of Justice, Federal Bureau of Prisons. It serves as an authorization for the release of information to obtain an individual's criminal history background. This check is a prerequisite for entry or service at Bureau facilities and for volunteer/contract status.

• Personal Information: Name, Address, Home Telephone Number, Aliases/Nicknames, Citizenship, Social Security Number, Date of Birth, Sex, Race, Height, Weight, Color of Eyes, Color of Hair, Place of Birth.
• Authorization Statement: Applicant's signature and date to confirm the truthfulness of the provided information.
• Privacy Act Notice: Outlines the authority for collecting information, its purposes (Federal employment fitness, contractual service authorization, security clearance/access), and the effects of non-disclosure (potential denial of entry, clearance, access, or termination of employment).
• Bilingual Content: Includes both English and Spanish versions of the form and related notices.

Bidders or individuals associated with a bid may be required to complete and submit this form as part of the pre-award or onboarding process for this opportunity. Failure to provide the requested information may impact eligibility for contract status or access to facilities.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services to install a Carbon Monoxide (CO) detection system at the Federal Correctional Institution (FCI) Safford, Arizona. The system must be compatible with the existing Edwards EST3 fire alarm system installed in 2022. This acquisition is set-aside for total small business concerns.

• Design, supply, installation, integration, testing, and commissioning of a CO detection system.

• The system must be fully interfaced with the existing fire detection and alarm system.

• CO detectors must comply with the latest National Fire Protection Association (NFPA) standards and be compatible with the Edwards EST3 system.

• Contractor shall furnish all labor, materials, equipment, tools, supervision, and warranties.

• All work and materials must comply with applicable local, state, and federal codes, including but not limited to the International Building Code, NFPA, Life Safety Code, OSHA, and American Correctional Association Standards.

• Contract Type: Firm-fixed-price.

• Award will be made to the responsible vendor whose quotation conforms to the solicitation and is determined to be Lowest Price Technically Acceptable (LPTA).

• Quotations are due by May 1, 2026, at 12:00 PM PST.

• Offers must include a specification sheet and any submittal information about the products offered.

• Faxed and hand-delivered quotes will not be accepted.

• Technical acceptability and price will be evaluated.

• This acquisition is set-aside for total small business concerns.

• The solicitation will be made available on or about April 8, 2026, on www.sam.gov.

• Interested parties are responsible for monitoring www.sam.gov for updates.

• Registration in SAM.gov is required.

• A site visit is planned for April 23, 2026, at 9:00 AM PST. Attendance is encouraged but not mandatory. NCIC background check forms are required for attendees by April 15, 2026.

• Questions must be submitted in writing by April 28, 2026, 12:00 PM PST to mdola@bop.gov.

Other / Unclassified

This document is a General Decision Number (AZ20260025) for wage determinations in Arizona, effective January 2, 2026. It specifies prevailing wage rates and fringe benefits for various construction-related trades within Graham County, Arizona, and includes specific zone pay definitions for areas around Phoenix and Tucson.

This document is crucial for any bidder on federal construction projects in the specified area of Arizona. It outlines the minimum required wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this wage determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor standards. The document details rates for trades including Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, and more, along with specific zone pay adjustments based on proximity to major cities. It also references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors), which may impose additional requirements on contractors.

Solicitation / RFP / RFQ

This solicitation is for the installation of a Carbon Monoxide Detection System at the Federal Bureau of Prisons (FBP) FCI Safford facility located in Safford, AZ. This is a 100% small business set-aside.

• Installation of a Carbon Monoxide Detection System.

• Offerors must be registered in SAM.gov and meet the small business size standard for NAICS code 238160 (Roofing Contractors).

• Specific forms and sections of the solicitation document must be completed and submitted, including SF-1442, Schedule of Supplies/Services, and Representations and Certifications (FAO-0021).

• Not explicitly stated, but implied to be a contract for services.

• Bid Due Date: May 1, 2026, at 12:00 PM PST.

• Submission Method: Electronically via email to mdola@bop.gov. The solicitation number (15BBNF26Q00000063) must be included in the subject line.

• Pre-Quotation Conference/Site Visit: Scheduled for April 23, 2026, at 9:00 AM PST at FCI Safford. Attendance is not mandatory but urged. Criminal History Checks are required for attendees.

• Questions Deadline: April 28, 2026, at 12:00 PM PST, via email to mdola@bop.gov.

• Bid Bond: Required if the bid is over $150,000. The bid bond (SF24) must have a penal sum of at least 20% of the bid price, not to exceed $3 million, and the surety information must match Treasury Circular 570.

• 100% Small Business Set-Aside.

• Business size must meet the standard for NAICS code 238160.

• Offerors must submit specific pages of the solicitation document (pages 1, 2, 4, 41-42).

• Amendments, if any, must be acknowledged and submitted with the offer.