FDA NCTR Preventive maintenance-repair (PM/R) service agreement for Bruker 7T scimaX mass spectrometer

Amendment / Modification

This amendment corrects errors in the Period of Performance for Line Items 1, 2, and 3, all on page 1 of the solicitation.

• Period of Performance for Line Item 1 (page 1)
• Period of Performance for Line Item 2 (page 1)
• Period of Performance for Line Item 3 (page 1)

Offerors are instructed to respond only to the attached PDF file titled "Amended (0001)_FDA_RFQ_75F40126133227."

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to procure preventive maintenance-repair (PM/R) service for a Bruker 7T scimax mass spectrometer (S/N: 185931000205) located at the National Center for Toxicological Research (NCTR) in Jefferson, AR. The service is required to ensure optimal performance and continued scientific research with the instrument.

• One planned on-site preventive maintenance visit per contract year for routine certification and/or calibration.

• Priority access to technical support (email and telephone) Monday-Friday, 8:00 AM - 5:00 PM Eastern Time.

• On-demand corrective maintenance visits, including engineer labor, travel, and factory-certified replacement parts, with a targeted response time of 5 business days.

• Remote diagnosis and corrective maintenance procedures using digital remote support tools.

• Direct access to manufacturer's call center staffed by senior engineers.

• Compass Data Analysis software and firmware updates as required by the OEM.

• All maintenance performed by formally trained and certified technicians/engineers using OEM specifications and parts.

• Service pricing must include labor, travel, and replacement parts.

• Submission of a field service report/ticket after each service call or PM visit.

• Compliance with Section 508 accessibility standards for Information and Communication Technology (ICT) supplies, products, platforms, information, documentation, and services.

• Contract Type: Firm-Fixed Price

• Period of Performance:

  • Base Period: 6 months (4/15/2026 - 10/14/2026)
  • Option Year 1: 12 months (10/15/2026 - 10/14/2027)
  • Option Year 2: 12 months (10/15/2027 - 10/14/2028)

• Place of Performance: National Center for Toxicological Research (NCTR), 3900 NCTR Rd., Bldg. 14, Room 14-1062, Jefferson, AR 72079.

• Quotes must be submitted via email to timothy.walbert@fda.hhs.gov by 2:00 PM CDT on April 13, 2026.

• Offerors must be registered and active in SAM.gov.

• Proposals will be evaluated on a lowest-price technically acceptable basis.

• Technical acceptability will be determined by sufficient descriptive material demonstrating the offered service/equipment meets all technical requirements.

• Price will be evaluated based on the total price for the basic requirement and all options.

• NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance.

• Small Business Size Standard: $34 million.

• Solicited as full and open competition; any business may submit a quote.

• Offerors are encouraged to inspect the system by contacting the Contract Specialist/Contracting Officer.

• Failure to inspect the system will not relieve the successful offeror from meeting contract requirements.

• The solicitation incorporates various FAR and HHSAR clauses by reference. Full text may be accessed electronically.

• Offerors must not use macros in submitted documents.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under FAR Part 12. It constitutes the only solicitation, and a separate written solicitation will not be issued. The U.S. Food and Drug Administration (FDA), on behalf of the National Center for Toxicological Research (NCTR), Division of Systems Biology (DSB), is seeking a preventive maintenance-repair (PM/R) service agreement for a Bruker 7T scimaX mass spectrometer (S/N: 185931000205). This service is critical for the optimal performance and scientific research conducted with the instrument, which is vital for toxicity studies, developmental studies, and other applications.

• Preventive maintenance-repair (PM/R) service agreement for a Bruker 7T scimaX mass spectrometer.

• Minimum technical requirements include:

  • One planned on-site preventive maintenance visit annually.
  • Priority technical support (email/phone) Monday-Friday, 8:00 AM - 5:00 PM Eastern Time.
  • Engineer labor, travel, and factory-certified replacement parts for on-demand corrective maintenance visits (including one laser) with a targeted response time of 5 business days.
  • Priority status for technical support inquiries with targeted immediate response time, including remote diagnosis.
  • Direct access to manufacturer's call center staffed by senior engineers.
  • Compass Data Analysis software and firmware updates as required by the OEM.
  • All maintenance performed by formally trained and certified technicians following OEM specifications.
  • All PM/R service pricing inclusive of labor, travel, parts, components, etc.

• Service Records and Reports: Contractor must provide field service reports detailing equipment, service performed, technician information, and hours expended.

• Contract Type: Firm-Fixed Price.

• Period of Performance:

  • Base Period: Six consecutive months (4/15/2026 - 10/14/2026).
  • Option Year 1: One year (10/15/2027 - 10/14/2028).
  • Option Year 2: One year (10/15/2028 - 10/14/2029).

• Estimated Value: Not explicitly stated, but includes base period and two option years.

• Submission Deadline: Quotes must be submitted via e-mail only to timothy.walbert@fda.hhs.gov no later than 2:00 pm CDT on April 13, 2026.

• Evaluation Factors: Offers will be evaluated on Technical Acceptability and Price. The lowest priced offer will be evaluated first. If not technically acceptable, the next lowest priced offer will be evaluated.

• Technical Acceptability: Determined by sufficient descriptive material demonstrating the proposed solution meets all technical requirements.

• Price: Will be evaluated, and options will be added to the total price for award purposes.

• NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance.

• Small Business Size Standard: $34 million.

• Solicitation is full and open competition; any business may submit a quote.

• Offerors must be registered and active in SAM.gov.

• Offerors are afforded the opportunity to inspect the system by contacting the Contract Specialist/Contracting Officer.

• All electronic documents must be submitted without the use of macros.

• Compliance with Section 508 accessibility standards is required for ICT supplies, products, platforms, information, documentation, and services.

• The solicitation incorporates various FAR and HHSAR clauses by reference.