FDA Scientific Equipment Maintenance & Repair RFI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Food and Drug Administration (FDA) has issued a Request for Information (RFI) for market research purposes regarding Scientific Equipment Maintenance & Repair. The FDA seeks to understand Original Equipment Manufacturer (OEM) policies, practices, and technical capabilities that may affect competition in providing these services. Responses are due by June 5, 2026.
Scope of Inquiry
This RFI aims to gather information on OEM service models, particularly the reliance on in-house technicians versus third-party providers, and any restrictions (technical, contractual, or corporate) that limit the Government's ability to use Independent Service Organizations (ISOs) or other qualified third-party service providers. Key areas of interest include:
- Access to parts, diagnostic software, firmware, and calibration tools.
- Availability of technical data, service documentation, and training.
- Warranty terms and post-warranty service restrictions.
- Market conditions affecting competition and opportunities to increase it.
The FDA is especially interested in OEM practices during the post-warranty lifecycle of equipment, which can span 10 or more years.
Instructions for Response
Interested parties should respond in writing to the specific questions outlined in Section 4 of the RFI. Responses must be submitted electronically to the identified point of contact. Respondents should limit their submissions to answers to the questions and avoid sending capability statements, brochures, or formal pricing. Required cover page information includes company name, UEI, point of contact, business size, applicable NAICS codes, and a description of the organization's service model. Responses are for market research and acquisition planning only; proprietary information will be handled in accordance with applicable law.
Key Questions for Response
The RFI includes detailed questions across several categories:
- Service Model and Technical Support Structure: OEM technician usage, restrictions on non-OEM personnel.
- Proprietary Parts and Components: Availability, serialization, pricing, and impact on warranties.
- Software, Firmware, and Diagnostic Tools: OEM-proprietary tools, access, authentication, and updates.
- Technical Data and Documentation: Availability of service manuals, schematics, and training.
- Warranty Terms and Post-Warranty Service: Voiding conditions, post-warranty restrictions, and service agreement terms.
- Training and Certification: Requirements, availability, and ISO certification programs.
- Pricing, Invoicing, and Service Agreements: Payment terms, rate schedules, and pre-inspection requirements.
- Market Structure and Third-Party Access: Exclusive arrangements, actions against third-party servicing, and market limitations.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Set-Aside: None specified
- Response Due: June 5, 2026, 4:00 PM EDT
- Published: May 19, 2026
- NAICS Code: J066 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment)
- Place of Performance: Silver Spring, MD
Additional Notes
This RFI is solely for market research and planning; it is not a solicitation, and no contract will be awarded from this notice. Responses are voluntary, and failure to respond will not affect future competitive standing. The Government will not pay for any costs incurred in responding.