Fire Alarm and Suppression System Inspection Svcs (AMA)

Amendment / Modification

This amendment to Solicitation 36C25726Q0165 addresses the following:

• Responses to Vendor Questions: Provides answers to questions submitted by potential bidders. Details are available in the continuation pages.

• Updated Statement of Work (SOW): Includes a revised Statement of Work. Details are available in the continuation pages.

• The original solicitation (dated 02-27-2026) is amended.

• The Statement of Work has been updated.

• Vendors must acknowledge receipt of this amendment.

• Offers must be submitted prior to the specified hour and date for receipt of offers.

• Changes to submitted offers can be made via letter or electronic communication, provided it references the solicitation and amendment numbers and is received before the opening hour and date.

Amendment / Modification

This document is an amendment to a previous combined solicitation. It provides updated information regarding the "Fire Alarm and Suppression Systems Svcs (AMA)" opportunity.

• Solicitation Number: 36C25726Q0165
• Subject: Fire Alarm and Suppression Systems Svcs (AMA)
• Response Date/Time/Zone: 03-31-2026 13:00 CENTRAL TIME, CHICAGO, USA
• Place of Performance: Amarillo Veterans Healthcare System, Thomas E. Creek Medical Center, Engineering, 6010 Amarillo Blvd, Amarillo TX 79106, USA
• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 17, 5441 Babcock Road Ste. 302, San Antonio TX 78240
• Point of Contact: Marcellus Jackson (marcellu.jackson@va.gov, 210-986-3354)

Bidders should note the updated response date and confirm all contact and performance location details. The document references an attached "36C25726Q0165 0002 - Solicitation Amendment" for further details on the changes.

Amendment / Modification

• The deadline for receipt of offers has been extended.

• The new deadline is March 31, 2026, at 13:00 Central Daylight Time (CDT).

• Block 11 of the solicitation (Hour & Date for Receipt of Offers).

• Offerors/bidders must acknowledge receipt of this amendment.

• The proposal submission deadline is now 03-31-2026 at 13:00 CDT.

Solicitation / RFP / RFQ

This solicitation is for Fire Alarm and Suppression Systems Services (AMA) for the Amarillo Veterans Healthcare System, specifically at the Thomas E. Creek Medical Center.

Services related to fire alarm and suppression systems.

• Solicitation Number: 36C25726Q0165

• Product Service Code: J042

• NAICS Code: 561621

• Place of Performance: Amarillo Veterans Healthcare System, Thomas E. Creek Medical Center, Engineering, 6010 Amarillo Blvd, Amarillo TX 79106, USA.

• Response Date/Time/Zone: 03-31-2026 13:00 CENTRAL TIME, CHICAGO, USA.

• Contracting Office Address: Department Of Veterans Affairs, Network Contracting Office 17, 5441 Babcock Road Ste. 302, San Antonio TX 78240.

• Contracting Office Zip Code: 78240.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The primary description refers to an attached document: 36C25726Q0165 0001_1.

• The archive period is 15 days after the response date.

• Recovery Act Funds: No.

Solicitation / RFP / RFQ

This solicitation is for Fire Alarm & Fire Suppression Systems Inspection and Testing services for the Amarillo Texas Veterans Health Care System (AVAHCS), Thomas E. Creek Division. The facility comprises 7 buildings and 22 outbuildings requiring inspection and testing of the fire alarm and fire suppression systems. The contract will be a Firm-Fixed-Price (FFP) award.

• Provide comprehensive monthly, quarterly, semi-annual, and annual inspections and testing for fire alarm and fire suppression systems.

• Services include inspection of fire pumps, backflow preventers, fire extinguishers, kitchen hood systems, fire dampers, and sprinkler systems.

• Maintain database management of all inspection and testing data.

• Produce comprehensive printed and electronic reports.

• Personnel must possess specific certifications (NICET Level II, Texas Department of Insurance State Licensure: Fire Alarm Technician (FAL)), and a minimum of three years of experience.

• Personnel must be Notifier Factory trained.

• Contractor must possess specific Texas State Licenses/Registrations (ACR, ACR-SS, APS, SCR, SCR-U, RVIE).

• Provide a Unique Identifier (UID) for every device in the fire alarm system and maintain organized inventories and reports by UID.

• Provide 100% inspection and testing service for all fire alarm devices, fire suppression devices, and fire extinguishers.

• Perform annual inspection of fire pump, backflow preventers, exercise PIV's, lubricate valves, and test all associated components in accordance with NFPA standards.

• Perform semi-annual inspections of fire sprinkler system devices, water flow, tamper and pressure switches.

• Perform quarterly inspections of wet pipe sprinkler valves, fire department connections, and standpipe hose valves & piping.

• Perform 3-year, 5-year, and 6-year inspections for specific systems (e.g., Dry Pipe System, Standpipe Hydrostatic Test, Smoke Dampers, Fire Dampers).

• Contractor must provide proof of TB testing for all employees and subcontractors.

• Contractor must provide safety and PPE equipment.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One (1) base year and four (4) one-year options.

  • Base Period: 03/23/2026 - 03/22/2027
  • Option Year One: 03/23/2027 - 03/22/2028
  • Option Year Two: 03/23/2028 - 03/22/2029
  • Option Year Three: 03/23/2029 - 03/22/2030
  • Option Year Four: 03/23/2030 - 03/22/2031

• Estimated Value: Not explicitly stated, but NAICS code 561621 has a size standard of $25.0 Million.

• Questions Due: Thursday, March 5, 2026, at 13:00 CST via email to marcellus.jackson@va.gov.

• Proposals Due: Thursday, March 12, 2026, at 13:00 CST via email to marcellus.jackson@va.gov.

• Proposals must be submitted in four (4) separate volumes: Solicitation, Offer and Award Documents; Technical; Price; and Past Performance.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• Failure to submit a complete offer in accordance with instructions will result in removal from consideration for award.

• This acquisition is a Small Business set-aside.

• NAICS Code: 561621

• Size Standard: $25.0 Million

• VAAR 852.219-75 Notice of Limitations on Subcontracting applies, requiring contractors to pay no more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Site Visit: March 4, 2026, at 10:00 AM CST at Amarillo Veterans Healthcare System, Thomas E. Creek Medical Center.

• Invoices must be submitted electronically via Tungsten Network.

• The contract incorporates by reference FAR clauses including 52.212-1, 52.212-3, and 52.212-5.

• Offerors must complete all fill-in clauses and provisions.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Fire Alarm and Suppression System Services (AMA) for the Department of Veterans Affairs, Network Contracting Office 17. The government anticipates awarding a firm-fixed price contract. This RFQ is set aside exclusively for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Services to be provided to Thomas E. Creek Medical Center in Amarillo, TX.

• Services are to be performed in accordance with the Statement of Work (SOW).

• Proposals must be submitted in four (4) separate volumes.

• All proposals must be in PDF format.

• Contract type: Firm-fixed price.

• Questions Due: Thursday, March 5, 2026, at 13:00 CST. Submit via email to marcellus.jackson@va.gov, titled "Solicitation Number, Questions."

• Proposals Due: Thursday, March 12, 2026, at 13:00 CST. Submit via email to marcellus.jackson@va.gov, titled "Solicitation Number, Proposal Submission."

• Email submission size limit is 7MB per email; multiple emails are permitted.

• Site Visit: March 4, 2026, at 10:00 CST at Amarillo Veterans Healthcare System, Thomas E. Creek Medical Center.

• This solicitation is set aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• Respondents must have active registration in SAM.gov.

• Respondents must be listed in SBA's Dynamic Small Business Search (DSBS).

• The attached document is 36C25726Q0165.

• Further details on proposal submission requirements are in the "Instructions to Offerors" within the solicitation.