Fire Panel Maintenance and Service for Sector Delaware Bay AOR

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and commercial services. The specific goods or services being procured are not detailed in this form but are referenced as being in the attached "Statement of Work."

• The "Statement of Work" (SOW) attached to this solicitation will detail the specific requirements, tasks, products, or services.

• The document references standard FAR clauses applicable to commercial products and services, including instructions to offerors, evaluation criteria, representations and certifications, contract terms and conditions, and requirements to implement statutes or executive orders.

• The solicitation issue date is March 20, 2026.

• The offer due date is April 14, 2026, at 3:00 PM.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25 Million.

• Payment will be made by the USCG Finance Center.

• Offerors must complete blocks 12, 17, 23, 24, and 30 of the SF 1449 form.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-5, which are attached.

• Evaluation criteria will be detailed in FAR 52.212-2, which is also attached.

• This acquisition is set aside 100% for Small Business.

• It is also designated for HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), or Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The document is a Standard Form 1449 (Rev. 11/2021).

• Multiple delivery addresses may be specified in the Statement of Work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive inspection, testing, and emergency repair services for fire suppression systems across various U.S. Coast Guard (USCG) units.

• Conduct quarterly, semi-annual, and annual inspections of fire suppression systems, including fire panels, pumps, tanks, gauges, alarms, detectors, valves, standpipes, fire department connections, range hoods, and sprinklers.

• Perform hydrostatic testing of outdated fixed suppression system bottles.

• Ensure all services comply with manufacturer guidelines and applicable Local, State, and NFPA standards (NFPA 25, NFPA 72, NFPA 96).

• Provide emergency service response within 24 hours of notification, with pre-approval required for work and materials.

• Emergency service is not-to-exceed (NTE) $5,000 annually per CLIN 4.

• Provide a Certificate of Inspection after each service, noting all discrepancies.

• Apply inspection tags to tested systems.

• All work must be performed by experienced personnel to the best standard practices.

• Contractor employees must present a professional appearance and comply with USCG regulations.

• Base Year: July 1, 2026 – June 30, 2027.

• Includes 4 option years.

• Services are required for USCG Sector Delaware Bay and multiple USCG Stations (Atlantic City, Great Egg, Manasquan Inlet, Barnegat Light, Townsend Inlet, Fortescue, Indian River) and MSD Lewes.

• Contractors must provide 48-hour advance notice for preventive maintenance scheduling during business hours (Mon-Fri, 8 AM - 4 PM, excluding Federal Holidays).

• A single telephone number must be provided for 24/7 emergency call receipt.

• Bidders are strongly encouraged to conduct site visits.

• Contractors must comply with all federal safety (OSHA) and environmental (EPA) regulations.

• Contractor personnel require identification badges and a detailed employee list must be provided to the Contracting Officer's Representative (COR) two days prior to work commencement.

• Vehicles must display the contractor's name and meet safety requirements.

• No smoking, underage visitors, dependents, minors, or unauthorized animals are permitted on USCG facilities, with exceptions for service animals with documentation.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (Standard Form 1442) for construction, alteration, or repair work. It outlines the government's requirement for performance of a "Statement of Work" (SOW), though the SOW itself is not provided in this document.

• The primary requirement is the "Statement of Work" (SOW), identified by number 1 and dated.

• The contractor shall begin performance within 5 calendar days and complete the work within 30 calendar days after receiving award or notice to proceed.

• Performance and Payment Bonds are required (Item 12a).

• Offers are due by a specified date and time at the address listed in Item 8.

• Offers must be marked with the offeror's name, address, solicitation number, and due date/time.

• Offer guarantee is not required.

• Offers must be valid for a minimum number of calendar days for Government acceptance (specified in Item 13d).

• The solicitation incorporates work requirements and other provisions/clauses by reference.

• Not explicitly stated in this form, but the "Type of Solicitation" is marked as "SEALED BID (IFB)" and "REQUEST FOR PROPOSAL" is also checked, indicating a potential for either sealed bids or negotiated proposals.

• The Contracting Officer is Sergio Cosby, and the point of contact for information is David Pilitowski.

• Offers may be submitted via email to Sergio.A.Cosby@uscg.mil.