J--DOI Udall Fire Safety System Maintenance

Amendment / Modification

This document is Amendment 0003 to Solicitation 140D0426Q0128. The primary change is the extension of the due date for quotes.

• The due date for quotes has been extended.

• The new quote due date is Friday, February 27th, 2026. The original due date was not explicitly stated in this amendment but is implied to be earlier.

• The document highlights that changed dates have been highlighted in yellow within the original solicitation.

Amendment / Modification

This document is Amendment 0002 to Solicitation 140D0426Q0128, effective January 23, 2026. The primary purpose of this amendment is to:

• Add Attachment 5: Additional test reports.
• Correct an inconsistency in the page count for technical capability within section D.2, Addendum to FAR 52.212-1. The page count remains 20 pages, with the change highlighted in yellow.

• Section D.2, Addendum to FAR 52.212-1 (Page count correction).

• Attachment 5 (New attachment added).

• Bidders should ensure they have received and reviewed the newly added Attachment 5.

• Bidders should note the correction to the page count for technical capability in section D.2.

• The amendment does not appear to change the due date for quotes, which remains February 23rd, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This PWS outlines the requirements for comprehensive maintenance and support services for the Fire Protection and Life Safety Systems located at the Stewart Lee Udall Department of the Interior Building.

• Provide management, supervision, labor, materials, equipment, supplies, and services for Annual, Quarterly, and Monthly Preventive Maintenance, Testing, Inspection, Repair, Calibration, and Adjustments on Government-owned Fire Protection / Life Safety Systems.

• Services include maintenance for the main fire alarm panel, subpanels, battery backups, circuit power extenders, remote power supplies, fiber optic cable connectors, duct detectors, alarm boxes, heat detectors, smoke detectors, beam smoke detectors, duct smoke detectors, pull stations, supervisory signal devices, waterflow devices, sprinkler tamper switches, loudspeakers, horizontal fire/smoke doors, magnetic door hold open devices, firefighter telephone systems, kitchen fire suppression systems, fire pumps and controllers, fire extinguishers, and fire dampers.

• All maintenance must adhere to DOI requirements, manufacturer specifications, and referenced publications/standards, with the most stringent requirements taking precedence.

• The contractor is responsible for providing all necessary tools, equipment, personnel, planning, expertise, and supervision.

• The government will provide 100 square feet of storage space onsite.

• Maintenance and testing must be performed according to NFPA frequencies and quarterly after the contract award date.

• Specific tasks include battery backup load testing, offline backup program creation/updates, fire damper inspections, fire and smoke barrier inspections, kitchen fire suppression system inspections, draining humidity from garage dry sprinkler systems, annual inspection of fire extinguishers, and sprinkler system quinquennial inspections.

• Detailed testing and inspection schedules for various components (Main Fire Alarm Panel, Subpanel, Initiating Devices, Notification Appliances) are provided, specifying frequencies for testing and inspection.

• A comprehensive list of specific tests and inspections is detailed, including Fire Pump Tests, Audio-Visual (A/V) Test, and Inventory Verification.

• Repairs must be completed within seven (7) calendar days or a COR-designated timeframe.

• All work must ensure replacement items match existing dimensions, material quality, design, and performance.

• Location: Stewart Lee Udall Department of the Interior Building, 1849 C Street, NW, Washington, D.C. 20240.

• Parking is not provided on site. A loading dock is available for loading and unloading equipment and material.

• Emergency Response: Provide and maintain a 24-hour hotline for emergency support. Respond to emergency calls within 30 minutes during normal business hours and within 1 hour outside of normal business hours.

• Fire Drills: Provide personnel support for monthly fire drills in the building's child daycare facility and the building's annual fire drill.

• Safety and Environmental Management: Comply with all federal, state, and local laws and regulations. Prime Contractor must have onsite supervisory personnel when subcontractors are working. At least one Prime Contractor employee must have an HSPD-12 compliant ID badge. All workers must have REAL ID compliant identification.

• Personnel Qualifications: Technicians must have relevant experience and NICET certifications. On-site supervisors require specific certifications (e.g., Edwards EST3 series, NICET Level III).

• Management Plan: Contractor must develop and implement a Management Plan covering staffing, work management, quality control, communication, and facility considerations.

• Quality Control Plan (QCP): Contractor must develop and implement a QCP to ensure contract compliance and identify/resolve potential problems.

• Government Inspection: The Government reserves the right to inspect performance and may reject reports or submittals. Performance will be evaluated based on success, deficiencies, and correction of issues.

• General Notes: Prime Contractor must attend an onsite walk-through. All materials must comply with manufacturer recommendations and regulations. Work causing electrical outages requires 45 days advance notice to COR. Other preventative maintenance visits require 10 days advance notice. Contractor must have at least 5 years of documented successful experience. Contractor personnel must reflect favorably upon the agency. All practices must adhere to safety standards (NEC, OSHA, GSA PBS Core Building Standards). Contractor is responsible for PPE and safety equipment. Waste products are the contractor's responsibility for disposal. Pricing for labor and components must be secured at contract acceptance. Parking is not provided. Ramp D loading dock available for loading/unloading only after COR coordination.

Amendment / Modification

This amendment (Amendment 0001) to Solicitation 140D0426Q0128, dated 01/23/2026, serves to:

• Incorporate Attachment 4: Questions and Answers (Q&A) related to the RFQ.
• Incorporate Attachment 3: Copies of the Inspections.
• Update the Performance Work Statement (PWS) dated February 5, 2025. Changes are highlighted in yellow.
• Update Section D.2, ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023), to revise the page count and clarify the identification of plans to be submitted as required by the PWS.

• Attachment 4 (Q&A)
• Attachment 3 (Inspections)
• Performance Work Statement (PWS)
• Section D.2 (Addendum to FAR 52.212-1)

This amendment does not appear to change the proposal submission deadline or evaluation factors, but it does incorporate new information and updated documents that offerors must review and acknowledge.

Questions & Answers / Clarifications

This document provides responses to questions submitted during the Question-and-Answer phase of RFQ 140D0426Q0128 for DOI Fire Protection and Life Safety Systems Maintenance.

• Follow-on Effort: The current effort is a follow-on to a contract held by Media Plumbing & Heating Inc. under contract number 140D0420F0723.
• Device Inventory and Inspection Reports: The Government is unable to provide a device inventory list. However, copies of the most recent inspection reports are provided as an attachment to the RFQ in a zip file.

This Q&A document clarifies the nature of the effort as a follow-on and addresses the availability of system reports, which may inform bidder proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the maintenance and support of Fire Protection and Life Safety Systems located at The Stewart Lee Udall Department of the Interior Building.

• Provide management, supervision, labor, materials, equipment, supplies, and services for Annual, Quarterly, and Monthly Preventive Maintenance, Testing, Inspection, Repair, Calibration, and Adjustments on Government Owned FIRE PROTECTION / LIFE SAFETY SYSTEMS.

• Maintenance must be performed in accordance with DOI requirements, manufacturer specifications, and referenced publications/standards, with the most stringent requirements taking precedence.

• Contractor is responsible for providing all materials, parts, tools, equipment, personnel, planning, and expertise.

• DOI will provide 100 square feet of storage space for tools and materials.

• All communication with DOI will be through the COR or designee.

• The location is The Stewart Lee Udall Department of the Interior Building, 1849 C Street, NW, Washington, D.C. 20240.

• The contract period includes a base year and option years.

• Frequency and Testing: Work includes specific testing and maintenance frequencies as per NFPA standards, including annual, quarterly, and specific quadrennial/quinquennial inspections (e.g., fire dampers, sprinkler systems).

• Specific Tasks: Includes battery backup load testing and replacement, offline backup program creation, fire damper inspections, fire and smoke barrier inspections, kitchen fire suppression system maintenance, fire extinguisher inspections and replacement proposals, and sprinkler system inspections.

• Reporting: Contractor must provide a summary report within 30 days of site work completion, including findings, repairs, and corrective measures. A detailed report for discrepancies with photos is also required.

• Deficiencies: Devices not meeting manufacturer recommendations are deficiencies and must be immediately reported to the COR. Repairs must be completed within seven calendar days or as designated by the COR.

• Emergency Response: Provide 24-hour hotline support for emergency situations. Respond to emergency calls within 30 minutes during normal business hours and within 1 hour outside normal business hours.

• Fire Drills: Provide personnel support for monthly fire drills in the building's child daycare facility and the building's annual fire drill.

• Safety and Environmental Management: Comply with all federal, state, and local laws and regulations. Prime Contractor must have supervisory personnel onsite when subcontractors are working. All workers must have appropriate identification (HSPD-12 compliant ID badge for escort, REAL ID compliant for entry).

• Personnel Qualifications: Technicians must have specific experience (e.g., 5 years in Fire Alarm System testing/repair/maintenance, 2 years in installation/maintenance/inspection/testing), NICET Level II certification, and on-site supervisors must have NICET Level III and current Edwards EST3 series certifications.

• Quality Control Program (QCP): Must be developed and implemented to ensure contract compliance and identify/resolve potential problems.

• Government Inspection: The Government will inspect performance using a quality assurance program.

• General Notes: Prime Contractor must attend an onsite walk-through. All materials and practices must comply with manufacturer recommendations and regulations. Work causing electrical outages requires 45 days advance notice to COR; other preventative maintenance requires 10 days notice. Parking is not provided. Loading dock available for supplies and materials only.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in the District of Columbia, Maryland (Charles, Prince George's counties), and Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford counties).

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444 (SF-1444).

This document is critical for bidders to understand the labor costs associated with performing services under a government contract in the specified geographic areas. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for Fire Protection and Life Safety Systems Maintenance and Support for the Department of the Interior (DOI), Office of Facilities and Administrative Services (OFAS). The government intends to award one firm-fixed-price (FFP) contract.

• Maintenance and support for Fire Protection and Life Safety Systems.

• A detailed description of the requirements is available in Attachment 1 (Performance Work Statement).

• Period of Performance:

  • Base: 04/01/2026 - 03/31/2027
  • Options: Up to four additional one-year options, plus an optional 6-month extension (52.217-8).

• Place of Performance: The Stewart Lee Udall Building, 1849 C St NW, Washington, DC 20240.

• NAICS Code: 561621 (Security Systems Services, Except Locksmiths) with a size standard of $25M.

• Product Service Code (PSC): J012 (Maint/Repair/Rebuild of Equipment - Fire Control Equipment).

• Quote Due Date: February 23rd, 2026, by 10 AM Eastern Time.

• Submission Method: Email to Nicholas_Lewicki@ibc.doi.gov. Subject line must read "Quote for RFQ 140D0426Q0128". Message size limit is 25MB.

• Questions Due Date: February 2nd, 2026, by 10 AM Eastern Time via email.

• Site Visit: Scheduled for Wednesday, January 28 at 1:00 PM Eastern Time. RSVP required via email.

• Evaluation: Award will be made to the responsible offeror whose offer is technically acceptable and provides the lowest evaluated price. Technical acceptability will be based on meeting minimum requirements and demonstrating understanding of the PWS. Price will be evaluated for reasonableness.

• This requirement is a small business set-aside.

• Offerors must be registered in the System for Award Management (SAM).

• Quotes must be submitted in three volumes: General Information, Technical Capability, and Price.

• Specific FAR and DFARS clauses are incorporated by reference and full text. Key clauses include those related to contract terms, representations and certifications, and payment requirements via the Invoice Processing Platform (IPP).