Firm-Fixed Price, Commercial Item, Purchase Order, to provide servers

Amendment / Modification

This amendment to Solicitation 75H70626Q00052 serves two primary purposes:

• Posting of Questions and Answers (Q&As): This amendment includes responses to vendor inquiries, providing clarifications on the solicitation.
• Confirmation of Due Date: The response due date and time remain unchanged: March 27, 2026, at 12:00 PM CST.

No specific sections of the original solicitation are explicitly stated as changed or replaced, other than the inclusion of Q&A information.

Proposal deadlines and submission requirements are not modified by this amendment. The due date remains March 27, 2026, at 12:00 PM CST. The delivery timeframe is 90 Days After Award, with a specified delivery location in Pierre, SD.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, prepared in accordance with FAR Part 12. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00052. The acquisition is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside. The procurement is for seven (7) Dell PowerEdge Servers, identified as PACS Replacements.

• Procurement of seven (7) Dell PowerEdge Servers.

• Servers are for Picture Archive and Communication Systems (PACS) Replacements.

• Specific server configurations are detailed in attached documents and the Statement of Work.

• Hardware for configuration of the Smart Medical Systems, PACS application.

• Contractor must provide at least one copy of an operator manual (digital or physical).

• All equipment must be new; no used, refurbished, or remanufactured items.

• No "Gray Market Goods" or "Counterfeit Electronic Parts" are permitted.

• Equipment must be accompanied by the Original Equipment Manufacturer's (OEM's) warranty.

• The solution must comply with IPv6 standards.

• Compliance with various Federal and HHSAR regulations is required (e.g., Privacy Act, HIPAA, Indian Preference).

• Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.

• Period of Performance: Date of Award through 90 days.

• Award will be made on an "all-or-none" basis.

• The unit pricing must be all-inclusive.

• Quotes must be submitted on company letterhead, signed, and dated.

• Submission deadline: March 27, 2026, at 12:00 pm CST.

• Offers will be accepted electronically via email to wenda.wright@ihs.gov.

• Questions regarding the solicitation must be submitted via email by March 20, 2026, 12:00 pm CST.

• Basis of Award: Lowest Price, Technically Acceptable (LPTA).

• Evaluation Factors: Technical Acceptability (meeting Scope of Work and Equipment requirements, Past Performance) and Price.

• The Government intends to evaluate and make award without discussions, except for minor clarifications.

• This acquisition is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.

• NAICS Code: 334111 (Electronic Computer Manufacturing), Size Standard: 1,250 employees.

• Offerors must be registered with the System for Award Management (SAM).

• Offerors must meet the definition of "Indian Economic Enterprise" and "Indian Ownership" under the Buy Indian Act.

• No contract award will be made to vendors listed on the OIG Exclusions List.

• The solicitation incorporates provisions and clauses by reference; full text can be accessed at www.acquisition.gov.

• Multiple delivery points are specified across South Dakota.

• The offer must be valid for at least 90 days from the date of receipt.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, prepared in accordance with FAR Part 12. The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00052. The award will be made on an "all-or-none" basis.

• Procurement of seven (7) Dell PowerEdge Servers for Picture Archival and Communication Systems (PACS) Replacements.

• Hardware for configuration of the Smart Medical Systems, PACS application.

• Contractor must provide at least one copy of an operator manual (digital or physical).

• Equipment must be new; "Gray Market Goods" or "Counterfeit Electronic Parts" are prohibited.

• Solution must comply with IPv6 standards profile as defined by the NIST USGv6 Program.

• Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.

• Period of Performance: Date of Award through 90 days.

• Estimated Value: Not explicitly stated, but the acquisition is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.

• Submission Method: Quotes must be submitted on company letterhead stationery, signed, and dated, via email to wenda.wright@ihs.gov.

• Closing Date: March 27, 2026, at 12:00 pm CST.

• Evaluation Criteria: Lowest Price, Technically Acceptable (LPTA). Offers will be evaluated for acceptability, not ranked on non-price factors. Non-price factors will be rated "acceptable" or "unacceptable".

• Technical Acceptability Subfactors: 1) Meeting Scope of Work and Equipment requirements, 2) Past Performance, and 3) Price.

• Past Performance: Offerors must provide a list of contracts performed within the last three years.

• Price: Pricing Schedule must be completed and evaluated for completeness and reasonableness.

• Discussions: The Government intends to evaluate and make award without discussion, other than minor clarifications.

• This acquisition is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.

• NAICS Code: 423450, with a small business standard of 200 employees.

• Offerors must be registered with the System for Award Management (SAM).

• Offerors must not be listed on the OIG Exclusions List.

• Buy Indian Act Representation Form is required.

• Multiple delivery points to seven (7) locations across South Dakota and North Dakota.

• The solicitation incorporates FAR and HHSAR provisions and clauses by reference.

• Questions regarding the solicitation must be submitted in writing via email by March 20, 2026, 12:00 pm CST.

• Contractors will need a UEI number, TIN number, and be registered with www.sam.gov.

• Proposal acceptance period must be at least 90 days from receipt by the Government.