Food Delivery Service for Pine Ridge IHS Hospital
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) Pine Ridge Hospital is seeking Dietary Food Delivery Services for its facility in Pine Ridge, South Dakota. This is a 100% Small Business Set-Aside opportunity, issued as a Request for Quotation (RFQ) 75H70626Q00117, intending to award a Firm-Fixed Price Purchase Order. The services involve providing meals and snacks for patients, visitors, and staff. Quotes are due by April 7, 2026, at 2:00 PM MST.
Scope of Work
The contractor will provide comprehensive dietary food delivery services, including meals and snacks, for the IHS Pine Ridge Service Unit Dietary Department. Services must adhere to a 4-week cycle menu (alternating Spring/Summer and Fall/Winter) designed to meet daily Recommended Daily Allowances, budgetary requirements, operational efficiency, and specific therapeutic nutritional needs.
Key responsibilities include:
- Delivery Standards: Timely and safe delivery of food products, pre-approved by the Point of Contact (POC), meeting all health, safety, and regulatory requirements. Products must be properly packaged, sealed, and labeled.
- Personnel & Facility Compliance: Delivery personnel must comply with hospital safety and sanitation protocols, including wearing hair nets, clean attire, and displaying identification. Deliveries must maintain proper holding temperatures per FDA Food Code and IHS Food Service guidelines.
- Logistics: Pre-scheduled deliveries to the designated hospital loading dock. Only unopened, undamaged, and properly packaged items will be accepted. Product substitutions require prior approval.
- Documentation: Maintaining accurate delivery logs, invoices, and proof of delivery. Invoicing will be processed electronically via the Invoice Processing Platform (IPP).
Contract & Timeline
- Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.
- Period of Performance: One (1) Base Year from the date of award, plus one (1) Option Year.
- Set-Aside: 100% Small Business Set-Aside.
- NAICS Code: 311999 (All Other Miscellaneous Food Manufacturing), size standard 700 employees.
- Quotes Due: April 7, 2026, at 2:00 PM MST.
- Questions Due: April 1, 2026, by 4:00 PM MST.
- Published Date: March 27, 2026.
Evaluation & Award
Award will be made on an "all or none" basis to the lowest responsive and responsible offeror, utilizing a Lowest Price Technically Acceptable (LPTA) methodology. Evaluation factors include:
- Technical Acceptability: Quotes will be assessed on a pass/fail basis for compliance with all Statement of Work requirements.
- Price Evaluation: Price will be evaluated for reasonableness and completeness, with a total evaluated price calculated using estimated quantities.
- Past Performance: Performance will be evaluated based on a history of food delivery service, specifically requiring current/prior experience in a healthcare setting.
Submission Requirements
Quotes must be submitted on company letterhead, signed, dated, and include:
- Solicitation number 75H70626Q00117.
- Closing date.
- Company name, address, telephone, and email of contact person.
- Technical description of services, including product literature if necessary.
- Terms of any express warranty.
- Price and discount terms.
- "Remit to" address if different.
- Acknowledgment of any solicitation amendments.
- Past performance information, including recent and relevant contracts for similar services and references.
- A statement of agreement with all solicitation terms and conditions.
Quotes must be submitted electronically to mary.sarenana@ihs.gov. Contractors must possess a Unique Entity ID (UEI), Taxpayer Identifying Number (TIN), and be registered with SAM.gov. Quotes must remain firm for at least 60 days.