Food Delivery Services Rosebud IHS Hospital

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued by the Rosebud Indian Health Service (IHS), seeking quotes for food delivery services to support the Rosebud IHS Hospital mission. The government intends to award a Firm-Fixed Price, Commercial Item, Purchase Order.

• Provide food delivery services as per the attached Statement of Work (SOW).

• Quoted unit pricing must be all-inclusive (including travel, lodging, per diem, fringe benefits, taxes, and all other pertinent costs).

• Utilize competitive and reasonable rates.

• Complete the attached Price Schedule.

• Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.

• Period of Performance: 1 year from Date of Award.

• Submission Deadline: May 04, 2026, at 11:00 am CST.

• Submission Method: Email to jarrod.cole@ihs.gov.

• Required Quote Information: Company letterhead, signed, dated, solicitation number, closing date, company contact information, technical description of services, price and discount terms, "Remit to" address, acknowledgment of amendments, past performance information, and a statement of agreement with all terms and conditions.

• Evaluation Basis: Lowest Price, Technically Acceptable (LPTA).

• Evaluation Factors: Technical Capability, Past Performance, and Price (Technical and Past Performance combined are less important than Price).

• Questions Deadline: May 01, 2026, 11:00 pm CST via email.

• This RFQ is a 100% ISBEE small business set-aside.

• NAICS Code: 311991 (Small business standard: 700 employees).

• Contractors must have a Unique Entity ID, TIN number, and be registered on www.sam.gov.

• Vendors listed on the OIG Exclusion List are not eligible for award.

• The solicitation incorporates FAR provisions and clauses effective through FAC 2025-0301/08/2026.

• Offerors must agree to terms for at least 30 days from receipt.

• Invoices must be processed through the Invoice Processing Platform (IPP). Registration is encouraged. Exceptions require justification.

• Applicable FAR & HHSAR clauses are attached.

Statement of Work (SOW)

This SOW outlines the requirements for food and other supplies for the Rosebud Indian Health Service Hospital's Foodservice Department. The department provides meals and snacks for patients, visitors, and staff, adhering to a 14-day cycle menu that meets regulatory standards for nutrition, budget, and operational efficiency, including therapeutic diets.

Vendors are required to provide timely, safe, and compliant delivery of food products. Key requirements include:

• Pre-approval for all deliveries.
• Weekly or as-approved delivery schedules.
• Proper packaging, sealing, and labeling of all products.
• Compliance with hospital safety and sanitation protocols by delivery personnel.
• Maintenance of proper holding temperatures during transport.
• Deliveries to the designated hospital loading dock (east side).
• Acceptance of only unopened, undamaged, and unexpired items.
• Advance approval for any product substitutions.
• Maintenance of accurate delivery logs, invoices, and proof of delivery.

The document acknowledges the rural location of the Rosebud Reservation and the need for multiple vendors to ensure a continuous supply. Vendors must demonstrate flexibility regarding weather, accessibility, price fluctuations, and product availability.

• Timely Delivery: 100%

• Food Temperature Maintenance: 100% (meeting FDA and IHS standards)

• Packaging Integrity: 100% (no damaged or opened packaging)

• Documentation Accuracy: 100% (complete, legible, and correct invoices/delivery slips)

• Staff Conduct: 100% (courteous, compliant with safety protocols)

• Regular and emergency food deliveries.

• Complete and accurate invoices submitted electronically via IPP.

• Updated product lists, substitutions, and availability reports as requested.

• Certificates of compliance for food safety and quality, when applicable.

January 16, 2026, through December 31, 2026.

Rosebud Indian Health Service, Foodservice Department, 800 Hospital Drive, Rosebud, SD 57570.

• Chantelle LaPointe, Cook Supervisor and COR
• William Wonnenberg, Director of Food and Nutrition Services

All invoices must be submitted electronically via the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for the Rosebud Indian Health Service (IHS). The IHS intends to award a Firm-Fixed Price, Commercial Item, Purchase Order for food delivery services to support the Rosebud IHS Hospital mission.

• Food delivery services to support the Rosebud IHS Hospital.

• Quoted unit pricing must be all-inclusive (including travel, lodging, per diem, fringe benefits, federal, state, and local taxes, and all other pertinent costs).

• Complete the attached Price Schedule for (Brand Name or Equal) Per the attached SOW.

• Technical description of the item/service offered must be detailed enough to evaluate compliance.

• Acknowledgment of Solicitation Amendments (if any).

• Past performance information is required.

• A statement specifying the extent of agreement with all terms, conditions, and provisions is required.

• Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order.

• Period of Performance: 1 year from Date of Award.

• Submission Method: Email to jarrod.cole@ihs.gov.

• Closing Date: February 09, 2026, at 11:00 am CST.

• Questions Deadline: January 30, 2026, 11:00 pm CST via email.

• Proposal Acceptance Period: Must be firm for at least 30 days from receipt.

• Basis of Award: Lowest Price, Technically Acceptable (LPTA).

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and past performance combined are less important than price.

• This RFQ is issued as an ISBEE small business set-aside.

• NAICS Code: 311991 (Small business standard: 700 employees).

• Contractors must have a Unique Entity ID, TIN number, and be registered with www.sam.gov.

• Vendors listed on the OIG Exclusion List are not eligible.

• The solicitation incorporates FAR provisions and clauses effective through Federal Acquisition Circular 2025-0301/08/2026.

• Electronic invoicing via the Invoice Processing Platform (IPP) will be required for payment processing.