Food Services_Treasury_Vault Cafe

Sources Sought Notice

This notice is for informational and planning purposes only and is not a solicitation. It seeks to identify interested parties capable of performing the work described in the attached draft Performance Work Statement (PWS) for "Value Cafe Food Services" at the IRS.

Respondents should submit a capabilities statement including:

• Company name, UEI, and website

• Point of contact (name, title, email)

• Affiliate information (parent company, joint venture partners)

• Government-Wide Acquisition Contracts and Federal Supply Schedules

• Summary of relevant experience in the last three years

• Company business size for NAICS 722310

• If a Small Business: applicable socioeconomic status (VOSB, SDB, WOSB, HUBZone, etc.) and an estimate of the percentage of work the prime contractor intends to perform (if the acquisition is set-aside).

• Deadline: May 20, 2026, by 2:00 PM ET

• Email Address: ricky.callahan@irs.gov

• Subject Line: SSN_Vault Cafe_FY26

• Page Limit: Maximum of five pages

Questions or comments regarding this notice or the draft PWS can be emailed to Ricky Callahan at ricky.callahan@irs.gov. The government will consider all feedback for potential use in future solicitations but does not anticipate providing individual responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide high-quality, sustainable, and health-focused food services at the Vault Café and manage vending machines at the Main Treasury (MT) building and Freedman's Bank Building (FBB).

• Provide appetizing, nutritional, well-balanced, ready-to-eat food and beverages at attractive prices for the Vault Café.

• Offer healthy, locally grown (within 100-400 miles), and preferably organic options.

• Maintain food service operations in an environmentally responsible and sustainable manner.

• Manage vending machines, ensuring they are stocked with beverages and healthy snacks.

• Operate a supplemental 24/7 convenience service for vending machines.

• Adherence to FDA Food Code, USDA, and industry standards for food safety and quality.

• Nutritional Value & Quality: Balanced, nutritious, appealing meals meeting dietary needs.

• Food Safety & Hygiene: Strict adherence to sanitation standards, proper handling, and cleanliness.

• Customer Satisfaction: High-quality food, timely service, and pleasant atmosphere.

• Cost Control & Profitability: Budget management, waste minimization, and cost optimization.

• Operational Efficiency: Effective resource utilization.

• Legal Compliance: Adherence to local, state, and national regulations.

• Specific standards for meat, seafood, dairy, soy, and canned goods.

• Wellness Program adherence, focusing on healthy and sustainable options.

• Sustainability Standards, including waste reduction, recycling, and green cleaning.

• Specific requirements for coffee, tea, cold brew, iced coffee, and espresso-based beverages.

• Food safety and sanitation compliance, including hand hygiene, temperature control, cleaning, sanitizing, date marking, and labeling.

• Equipment standards and maintenance.

• Staff performance standards including training and knowledge.

• Customer experience standards including greeting, order taking, and wait times.

• Menu requirements including nutritional information and dietary restrictions.

• Procedures for menu and price adjustments.

• Customer Service Standards: professional, courteous, prompt service, and timely complaint resolution.

• Online and/or Digital Ordering capability.

• Recycling participation and proper disposal of grease and cooking oils.

• Cleaning and Janitorial Services for dining areas and equipment.

• Government Inspection and Performance Impact: Periodic inspections to verify standards.

• Preventive Maintenance for Rodent/Pest Control.

• Hazard Analysis and Critical Control Point (HACCP) plan development and maintenance.

• Certified Food Protection Manager (CFPM) on-site during operating hours.

• Place of Performance: Vault Café, Main Treasury building, 1500 Pennsylvania Avenue, NW, Washington, DC.

• Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years.

• Transition-In Period: Thirty (30) calendar days for contractor to achieve Full Operational Capability (FOC).

• Hours of Operation: Monday through Friday, 7 a.m. to 4 p.m. (specific hours for Breakfast, Grab and Go, Lunch, and Barista Service).

• Non-personal services contract.

• Contractor personnel must wear identification badges.

• Compliance with OSHA, Federal Privacy Act, and other security requirements.

• Contractor must provide a Quality Control Plan (QCP) prior to contract award.

• Government Furnished Property (GFP) will be provided.

• Contractor is responsible for equipment repair or replacement costs due to improper use, vandalism, destruction, or abuse.

• Security Requirements: Moderate Risk Level contract, requiring a favorably adjudicated Tier 2 investigation.