Foreign Military Sales (FMS) Veeam Software and Warranties (4 additional years)

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a reseller of Veeam Software and Warranties for Foreign Military Sales (FMS) case PL-B-UDV for the country of Poland. The "Government" refers to the United States Government, and "country" refers to the FMS Customer.

• Hardware: The contractor shall provide thirty (30) Veeam Backup and Replication Enterprise Plus Licenses (Part number M-VBRPLS-PP000-00) and thirty (30) Veeam Software Warranties for four (4) additional years. All hardware must be new production.

• Services: Not Applicable.

• Item Unique Identification (IUID): Not Applicable.

• Antiterrorism / iWATCH Training: Contractor employees requiring access to controlled areas must complete AT Level 1 Awareness Training within 30 calendar days of contract start date. Certificates of completion must be submitted within 60 calendar days. Local iWATCH training must also be completed within 30 calendar days of contract award and for new employees, with results reported within 60 days.

• Operations Security (OPSEC): If a formal OPSEC program is required, the contractor must develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 days of award. Contractor employees must complete Level I OPSEC Awareness training within 30 days of reporting for duty and annually thereafter.

• Personnel Security (PERSEC): Various security training requirements exist, including Threat Awareness Reporting Program (TARP), Initial and Annual Security Orientation, and Derivative Classification Training. Specific requirements may apply based on location and clearance levels.

• Packaging: Packaging must comply with ASTM D 3951-18. Wood Packaging Material (WPM) must meet ISPM 15 standards and include certification/quality markings. Failure to comply may result in refusal or cost recoupment.

• Handling and Storage: The contractor is responsible for handling, storage, preservation, packing, and shipping to protect material quality.

• Warranty: A no-cost warranty covering workmanship and materials is required. If a commercial warranty is not effective outside the continental United States, it must be amended to extend to Poland. The warranty must be for a minimum of one (1) year following hardware acceptance by the U.S. Government.

• Place of Performance: Not explicitly stated, but implied to be for the FMS Customer in Poland.

• Certificate of Completion: A completed Certificate of Completion (DD Form 250) must be attached to each submission in the WAWF system. This certificate must include contract number, CLIN, FMS Case designator, period/service invoiced, and contractor point of contact information. A template is provided in an attachment.

• Procurement Contracting Officer (PCO): The ACC-APG PCO is the sole point of contact for funds, program direction, and approval of progress payments or contract changes.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items, specifically Veeam Backup and Replication Enterprise Plus Licenses and associated software warranty. The procurement is for a brand name requirement for Foreign Military Sales (FMS) Case PL-B-UDV for the country of Poland. The government anticipates awarding a Firm Fixed Price (FFP) contract.

• CLIN 0001: 30 Veeam Backup and Replication Enterprise Plus Licenses.

• CLIN 0002: 30 Veeam Software Warranty (four additional years).

• Licenses and warranty are to be delivered as soon as possible. Offerors must propose a delivery date for each CLIN.

• Contract Type: Firm Fixed Price (FFP).

• Anticipated Award Date: No later than June 02, 2026.

• Period of Performance: Not explicitly stated, but delivery is requested as soon as possible.

• Submission Deadline: Quotes must be submitted via email by 10:00 AM EST on April 22, 2026.

• Evaluation Criteria: Award will be made to the responsible offeror whose quote is technically acceptable and is the Lowest Priced Technically Acceptable (LPTA).

  • Factor 1: Cost/Price (based on total proposed price for CLIN 0001 and CLIN 0002).
  • Factor 2: Technical (ability to meet specifications).
  • Factor 3: Past Performance (based on CPARS and other sources).

• Technical and Past Performance combined are approximately equal to Cost/Price.

• No discussions are anticipated; initial offers should contain the best terms.

• This action is posted as a 100% Small Business Set-Aside.

• NAICS Code: 513210 “Software Publishers” with a size standard of $41.5 Million.

• Offerors must be registered in the System for Award Management (SAM) database.

• Offerors must include a completed copy of FAR provision 52.212-3 (Offeror Representations and Certifications -- Commercial Items).

• Offerors must provide completed copies of FAR 52.204-24 and 52.204-26.

• Offerors must meet Cybersecurity Maturity Model Certification (CMMC) requirements as cited in DFARS 252.204-25 and 252.204-21. Failure to provide the CMMC unique identifier (UID) and confirmation of CMMC Level 1 (Self-Assessment) will result in ineligibility for award.

• Questions are due in writing by 10:00 AM EST on April 16, 2026.

• Contact persons for questions and submission are Charrissa Stancell (Contract Specialist) and Aqua Jefferson (Contracting Officer).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.