Fort Knox Bulk Medical Laundry

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial supplies to procure laundry services for the Ireland Army Health Clinic (IAHC) at Fort Knox, KY. The contract will cover all labor, material, services, equipment, and transportation necessary for medical grade laundry.

• Provide medical facility laundry services for IAHC, Fort Knox, KY.

• Services include pick-up and delivery of textiles (government-owned and contractor-owned).

• Pick-up and delivery will be once per week, on Tuesdays or Thursdays, as decided by the COR and Contractor upon award.

• Services must adhere to current Joint Commission healthcare linen standards, or revisions, and any regulations, standards, or specifications cited in the Performance Work Statement (PWS).

• Specific standards include those from ALM, Joint Commission, CDC, HICPAC, HLAC, and ANSI/AAMI.

• Contractor must maintain an Exposure Control Plan and a Quality Control Program.

• Specific requirements for handling, processing, packaging, and delivery of textiles are detailed.

• Contract Type: Firm-fixed price.

• Period of Performance: 12-month base period with four 12-month option periods, totaling up to five years.

• Estimated Value: Not explicitly stated, but the solicitation is a Request for Quote (RFQ).

• Submission Method: Electronic offers via email ONLY.

• Questions Due: May 12, 2026, 11:00 AM Eastern.

• Quotes Due: May 15, 2026, 4:00 PM Eastern.

• Evaluation Criteria: Lowest price, technically acceptable basis. Award will be made to the responsible offeror providing the lowest price and a technically acceptable offer.

• Evaluation Factors: Technical, Past Performance, and Price. Offerors must receive an "Acceptable" rating for all factors.

• Technical Proposal: Must explain how the approach meets PWS requirements.

• Past Performance: Single page identifying relevant contracts within the last 3 of 5 years.

• Price: Must be fair and reasonable.

• Full and Open Competition.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must include a completed copy of FAR provision 52.212-3 Alt 1, Offeror Representations and Certifications.

• Direct experience in providing healthcare linen and laundry services for health care/patient care environments is required (minimum 36 months).

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Telephonic requests will not be honored.

• Clauses and provisions can be viewed at www.acquisition.gov.

Form / Attachment / Pricing Sheet

This document, "Exhibit C - IRAHC Laundry Talley Sheet," is a form used for tracking laundry services. It serves as a record for both contaminated laundry picked up and clean laundry delivered.

• Pickup Information: Columns for Date and Time Picked Up, Total Weight, Cart Weight, and Actual Weight of contaminated laundry.
• Delivery Information: Columns for Date and Time Delivered, Total Weight, Cart Weight, and Actual Weight of clean laundry.
• Verification: Fields for "Total Contaminated Weight Picked Up," "Pick-up Verified By" (IRAHC Representative Printed Name), "Total Clean Weight Delivered," and "Delivery Verified By" (IRAHC Representative Signature).
• Contractor Acknowledgment: Fields for "Contractor Representative Printed Name" and "Contractor Representative Signature."
• Form Identification: Labeled as "LOGISTICS FORM 1-1-1 (1 April 2026)."

Bidders involved in laundry services for the IRAHC opportunity will likely need to use this form to document and verify the weight and timing of laundry pickups and deliveries. It is crucial for tracking service performance and ensuring accurate record-keeping as per contract requirements.

Form / Attachment / Pricing Sheet

This document, Exhibit B - Deliverables, outlines the specific deliverables required from the contractor in accordance with the Performance Work Statement (PWS).

Deliverables are categorized as:

• One-Time Deliverables:
  • Contractor Experience statement (with proposal)
  • Phase-In/Phase-Out Plan (within 5 days of award)
  • Textile Item samples and manufacturer specifications (with proposal)
• Monthly Deliverables:
  • Quality Control Inspection Report (by the 5th calendar day of each month)
• As-Required Deliverables:
  • Designated Point of Contact (within 10 days of award and upon change)
  • Personnel Roster (15 days prior to contract start date and upon change)
  • Health Certificates, Physical Examinations, and Immunizations (upon request)
  • Exposure Control Plan (upon request)
  • Textile Test Piece Monitoring Program results (within 5 work days of receipt)
  • Textile Test Piece Retest results (upon receipt)
  • Wash Formulas (within 15 days of contract start date and upon change)
  • Contractor Safety Plan (upon request)
  • Employee Training Records (upon request)
  • Contingency Plan (within 15 days of award and upon change)
  • Packing Slip (for each cart delivered)

This document is critical for bidders to understand the specific reporting and submission requirements that will be expected under the contract. It details what needs to be provided, when, and to whom, directly impacting proposal preparation and contract execution planning.

Form / Attachment / Pricing Sheet

This document, Exhibit B, lists Government-Owned Linens to be laundered and Contractor-Owned Linens to be provided. It serves as a reference for the types and specifications of linens required for the opportunity.

Government-Owned Linens (to be laundered):

• Hydrocollator Moist Heat Therapy Pads (various sizes and colors)
• Table Cloth
• Patient Privacy Curtains (listed with specific dimensions, e.g., CURTAIN, 186" x 84")
• Note: Patient privacy curtains require laundering a minimum every six months, or sooner if soiled.

Contractor-Owned Linens (to be provided):

• Reusable Laundry Bags
• Blankets
• Gowns (Pediatric S, M, L; Regular; 3XL)
• Pillow Cases
• Scrub Jackets (S, M, L, XL, XXL, XXXL)
• Scrub Pants (S, M, L, XL, XXL, XXXL)
• Scrub Shirts (S, M, L, XL, XXL, XXXL)
• Flat Sheets
• Knit Contour Sheets
• Bath Towels
• Hand Towels (including a green option)
• Wash Cloths

This exhibit is crucial for bidders to understand the specific types and quantities of linens that will either be provided by the contractor or are government-owned and require laundering. It directly informs the scope of services and the materials that need to be managed or supplied under the contract.

Form / Attachment / Pricing Sheet

This document, Exhibit E, outlines the specific construction requirements for textile manufacturing. It details the material composition, performance standards, and physical characteristics for various reusable surgical textiles and other fabric items.

• Reusable Surgical Textiles: Must meet ANSI/AAMI PB70:2003 and ANSI/AAMI ST65:2008 standards for liquid barrier performance, barrier properties (AATCC TM 127), breathability (AATCC 127 and ASTM D 737), and durability (ISO 9073-10). Construction materials are limited to cotton, cotton blend, or SMS fabric (no nylon or rayon).
• Towels (hand, kitchen) and Baby Blankets: Must be 100% cotton.
• Hospital Bed Blankets, Scrub Shirts, and Scrub Pants: Minimum 55% cotton construction.
• Hospital Sheets (fitted and stretcher): Minimum 180 thread count and minimum 55% cotton construction (e.g., 55% Cotton/45% Polyester).
• Pillowcases: Minimum 250 thread count and minimum 55% cotton construction.
• Patient Gowns: Minimum 55% cotton construction.

This exhibit provides critical specifications for any vendor intending to manufacture or supply textile products for this opportunity. Bidders must ensure their proposed products meet all listed material, performance, and construction requirements to be compliant.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit D - Linen Bundle Size," specifies the required bundling standards for various linen items. It details how items should be folded and bundled to make color codes and sizes easily visible.

• Color Coding: Items marked with color-coded strips, tags, or other means must be bundled to make these codes visible without opening the bundle.
• Sizing: Items of different sizes must be bundled separately by size.
• Color and Size Bundling: Items that come in varied colors and sizes must be bundled by both color and size.
• Bundle Quantities: A table lists 32 specific linen items (e.g., laundry bags, blankets, gowns, scrub items, sheets, towels, washcloths) and specifies the quantity per bundle (typically 10 or 15 items per bundle).

This exhibit provides critical specifications for how linen items are to be prepared and bundled. Bidders must adhere to these bundling requirements as part of their fulfillment of any contract that includes these linen items. Failure to comply with these bundling standards could impact proposal evaluation or contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Requirements Summary (PRS) Matrix, which details performance standards the Government will use to assess contractor performance against specific task requirements outlined in Section 5 of the PWS.

• Delivery and Pick-up Services Schedules Met: Acceptable Quality Limit (AQL) of 15, with a maximum of 1 validated complaint per month. Surveillance via Periodic Checklist and Customer Complaint. Remedies include documentation in CPARS and contractor correction at no additional cost.
• Textiles Provided (Historical/Adjusted Data): AQL of 40, with a maximum of 3 validated complaints per month. Surveillance via Periodic Checklist and Customer Complaint. Remedies include documentation in CPARS and contractor correction at no additional cost.
• Standards of Quality: AQL of 1.5, with a maximum of 2 validated complaints per month. Surveillance via Periodic Checklist and Customer Complaint. Remedies include documentation in CPARS and contractor correction at no additional cost.
• Packaging of Laundered Articles: AQL of 1.5, with a maximum of 2 validated complaints per month. Surveillance via Periodic Checklist and Customer Complaint. Remedies include documentation in CPARS and contractor correction at no additional cost.
• While in Transit: AQL of 1.5, with a maximum of 1 validated complaint per month. Surveillance via Periodic Checklist and Customer Complaint. Remedies include documentation in CPARS and contractor correction at no additional cost.

Each performance standard has an Acceptable Quality Limit (AQL) and a maximum allowable degree of deviation from that requirement.

Not specified in this document.

Performance will be monitored through periodic surveillance, checklists, and customer complaints. Non-compliance will result in documentation in the Contractor Performance Assessment Reporting System (CPARS) and require correction by the contractor at their own expense.

Form / Attachment / Pricing Sheet

This document, Exhibit H, outlines the Antiterrorism and Operation Security requirements for contractors performing work within a DHA-controlled installation, facility, or area. It details mandatory training and security procedures.

• AT Level I Training: Contractors and subcontractors must complete this awareness training within 30 days of contract start or incorporation, and annually thereafter. Certificates of completion are required.
• Access and General Protection/Security Policy: Personnel require background checks for installation access and must comply with personal identity verification requirements (FAR clause 52.204-9). Security requirements may change based on Force Protection Conditions (FPCON).
• DoD Facility Access (No CAC Required): Contractors without CAC but needing facility access must comply with adjudication standards, NCIC-III, TSDB, and local security policies.
• iWATCH/Suspicious Activity Reporting Training: Employees must be briefed on local suspicious activity training to identify and report such behavior. This training is required within 30 days of contract award and for new employees.
• OPSEC Training: For contracts requiring OPSEC, employees must complete Level I OPSEC Awareness training within 30 days of reporting for duty and annually.
• Threat Awareness Reporting Program: Contractors with security clearances must complete annual Insider Threat Awareness training within 30 days of initial employment and annually thereafter.

This exhibit details critical compliance and training requirements that will impact personnel onboarding, ongoing operations, and overall contract performance. Bidders should carefully review these security and training mandates to understand the associated costs and logistical considerations for their proposed workforce.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4681, Revision No. 26) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Kentucky Counties of Hardin and Larue.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and a Health & Welfare rate for EO 13706 ($5.09 per hour or $203.60 per week).
• Details provisions for paid sick leave (EO 13706), vacation time (based on years of service), and paid holidays (12 per year).
• Includes information on hazardous pay differentials (8% for high hazard, 4% for low hazard).
• Outlines requirements for uniform allowances and cleaning/maintenance reimbursement.
• Provides guidance on the conformance process for additional classifications and wage rates not listed in the determination.

This document is critical for bidders responding to solicitations that incorporate this wage determination. It directly impacts labor cost calculations for proposals, ensuring compliance with federal labor laws. Bidders must use these specified wage rates and benefits when estimating labor costs for covered service employees.