Fort Leonard Wood Elevator Maintenance and Repair

Solicitation / RFP / RFQ

This solicitation (W911S726RA008) is a Request for Proposals (RFP) for Elevator Repair and Maintenance services at Fort Leonard Wood, Missouri. The goal is to ensure safe and operational elevators for occupants, users, and visitors.

• Elevator maintenance and repair services for various elevators on Fort Leonard Wood.

• Services include preventative maintenance, government-requested service calls, repairs, replacements, safety/performance checks, and inspections/testing.

• The North American Industry Classification System (NAICS) code is 238290, with a size standard of $22 million.

• This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. Only SDVOSBs are eligible to submit offers.

• The estimated contract magnitude is between $5,000,000 and $10,000,000.

• The contract is expected to be a five (5) year contract with a Base Year and four (4) option periods, plus an optional six (6) month extension.

• Pricing Arrangement: Firm Fixed Price.

• Site Visit: April 1, 2026, at 0900 CST.

• Written questions due: April 6, 2026, by 1:00 PM CST.

• Bids due: April 17, 2026, by 1:00 PM CST.

• Proposals will be evaluated using the Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation factors: Technical, Price, and Past Performance.

• Offerors must be rated "Acceptable" for the technical factor to be considered for award.

• The proposal must be complete, stand-alone, and respond directly to the solicitation requirements.

• 100% SDVOSB Set Aside. Only SDVOSBs are eligible.

• Points of Contact: Cierra Armistead (Contract Specialist) and Blia Vue (Contracting Officer).

• Offerors must submit proposals electronically via email.

• The offeror agrees to hold prices firm for 180 calendar days from the date specified for receipt of offers.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide complete and full preventive maintenance, service call response, repairs, testing/inspections, and record keeping on elevator equipment at Fort Leonard Wood (FLW), Missouri, ensuring safe and operational elevators for occupants, users, and visitors.

• Perform preventative maintenance, service calls, repairs, and safety/performance inspections for various elevators identified in Technical Exhibit (TE) 2.

• Routine service includes examination, minor adjustment, cleaning, and lubricating equipment according to manufacturer's specifications and industry standards (ASME A17.1, A17.2, A17.3).

• The Government reserves the right to add or delete elevators via contract modification.

• Maintain elevators to original performance standards unless justified otherwise (e.g., vandalism, power loss).

• Ensure a comfortable elevator ride with smooth acceleration, retardation, and a soft stop.

• Elevators must be maintained in a clean and serviceable condition.

• Door operation must be quiet and positive.

• Elevator hoist ways, pits, car tops, and controller interiors must be kept clean.

• Performance standards are detailed in the Performance Requirements Summary (PRS) (TE 1).

• Penalties may be assessed for repeated similar complaints on the same elevator.

• Period of Performance (POP): One (1) Base Year of 12 months and four (4) 12-month option years, with one (six) 6-month option year.

• Place of Performance: Government facilities located on Fort Leonard Wood (FLW), Missouri.

• Hours of Operation: Monday through Friday, 0730 to 1600, excluding Federal holidays or Government-closed days. Contractor must maintain adequate workforce for uninterrupted service.

• Quality Control Program (QCP): Contractor must develop and implement an effective QCP, including procedures for identifying, preventing, and ensuring non-recurrence of deficiencies. The QCP must be submitted within 30 days of notice to proceed and kept current.

• Personnel: Contractor must provide a contract manager and alternate. Personnel must be certified by appropriate federal and state agencies and licensed/certified elevator mechanics. Employee identification badges are required.

• Reporting: Monthly Elevator Status Reports, Daily Action Reports, Annual Inspection Reports, and Elevator Log Sheets are required.

• Security: Contractor personnel must comply with installation security regulations, including AT Level 1 and OPSEC training, and obtain required installation access passes.

• Environment and OSHA: Contractor must comply with all applicable environmental and occupational safety laws, rules, and regulations.

• Parts and Materials: Only new or factory-rebuilt parts and lubricants recommended by the manufacturer are permitted, unless approved otherwise in writing. Pricing for parts and materials must be unburdened and supported by quotes/invoices. Approval is required for parts exceeding $1,000.00.

• Repairs: Repairs are included in the fixed price, except for those necessitated by other than fair wear and tear (e.g., misuse, vandalism), which will be billed separately. Repairs requiring over 32 hours may require an outside contractor.

• Inspections and Testing: Annual inspections and testing are required in accordance with industry standards. Results and certifications must be submitted to the COR.

• Government Furnished Property: Government will provide necessary utilities (water, electric) if available at the work site.

Solicitation / RFP / RFQ

This solicitation (W911S726RA008) is for Elevator Repair and Maintenance services at Fort Leonard Wood, MO. The contract aims to ensure safe and operational elevators for occupants, users, and visitors.

• Preventative maintenance, government-requested service calls, repairs, replacements, safety/performance checks, and inspections for elevators.

• Services are non-personal.

• The contract includes a Base Year and four (4) Option Years, with an optional six (6) month extension.

• Estimated contract magnitude: $5,000,000 to $10,000,000.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (12 months) plus four (4) Option Years (12 months each), with a potential 6-month extension.

• NAICS Code: 238290 (Elevator and Escalator Installation).

• Size Standard: $22 million.

• Site Visit: April 1, 2026, at 0900 CST. Attendees must be registered via email by March 25, 2026, 1300 CST.

• Questions Due: April 6, 2026, 1300 CST.

• Proposals Due: April 17, 2026, 1300 CST.

• Offer Acceptance Period: 180 calendar days from the offer due date.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on Technical Approach/Capability, Performance Standards Assessment, Staffing Approach, Price, and Past Performance. A proposal must be rated "Acceptable" for Technical and Past Performance to be eligible for award. The award will be made to the responsible offeror whose offer conforms to the solicitation and is technically acceptable with the lowest evaluated price.

• This acquisition is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. Only SDVOSBs are eligible to submit offers.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contract performance, including insurance, taxes, safety, personnel, and payment procedures.

• Specific instructions are provided for proposal preparation, format, and submission.

• Points of Contact: Cierra Armistead (Contract Specialist) and Blia Vue (Contracting Officer).

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirements and standards for service necessary for acceptable contract performance. It details the quality assurance methods the Government will use to evaluate contractor performance and the contractor's responsibility when standards are not met.

This exhibit defines the performance standards for various services, including:

• Preventative Maintenance: Accomplish all manufacturer's recommended tasks as scheduled, recorded on the elevator log sheet, and reported to the OMD on the day of service.

• Government Requested Service Calls: Respond within allowable time, record on the elevator log sheet, and report to the OMD on the day of service.

• Government Requested Service Calls with the same complaint for the same elevator: Limit to no more than 4 service calls within one year for the same elevator with the same complaint.

• State Inspection, Testing and Certification / Performance Verification Testing: Accomplish annually and report results within 14 calendar days of completion.

• State Inspection, Testing and Certification / Performance Verification Testing Results: Limit deficiencies covered under the contract and schedule them for immediate repair.

• Acceptable Quality Level (AQL): Defined for each service, representing the maximum percent defective considered satisfactory for sampling inspection.

• Specific standards are detailed in the Performance Requirements Summary Table, referencing PWS sections.

Not explicitly detailed in this exhibit, but implied to be related to elevator maintenance services.

• Contractor is responsible for re-performing unacceptable work at no additional cost to the Government.
• Government quality assurance procedures include random sampling, 100% inspection, and customer complaints.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of elevators across various buildings, including their specifications and usage. It is intended to inform bidders about the existing elevator infrastructure relevant to the opportunity.

• Elevator Number: Unique identifier for each elevator.
• Building Number & Description: Location of the elevator.
• Address: Specific address of the building.
• Manufacturer & Year: Details about the elevator's origin.
• Capacity (lbs) & Speed (fpm): Technical specifications.
• Operation: Type of elevator operation (e.g., Simplex, Duplex).
• Machine Type: (e.g., Hydraulic, Geared Traction, Gearless Traction).
• Openings: Number of access points.
• Usage: Categorization of elevator usage (Low, Medium, Heavy).

This data provides a comprehensive overview of the current elevator systems, which may be critical for bidders to understand the scope of potential maintenance, repair, or replacement work. It details the number, type, age, and location of 34 elevators across multiple buildings, with specific addresses provided for Fort Leonard Wood, MO. Bidders should review this information to assess the existing conditions and potential requirements for any related services. Note that 'Usage' rates are for informational purposes only and not for bid development.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5093, Revision No. 29) that establishes minimum wage rates and fringe benefits for various occupations in specific areas of Missouri. It is relevant for contractors performing work covered by the Service Contract Act.

• Lists numerous occupations with corresponding wage rates.
• Includes footnotes for specific occupations that may have different requirements or exclusions (e.g., Computer Employees, Air Traffic Controllers, Weather Observers).
• Details required benefits such as Health & Welfare and Paid Sick Leave (EO 13706).
• Outlines Executive Order 13658 requirements for minimum wage rates.
• Provides information on vacation and holiday entitlements.
• Explains the conformance process for unlisted occupations.

Bidders must use this document to determine the minimum wage and benefit rates they are required to pay employees working on a contract covered by this wage determination in the specified Missouri counties. Failure to comply can result in violations of the Service Contract Act.