Fort Peck Recreation Area Mowing and Trimming

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Montana. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and fringe benefits. This document is crucial for contractors to understand the minimum labor costs associated with performing services under a government contract in the specified geographic area.

• Geographic Area: Montana Counties of Carter, Custer, Daniels, Dawson, Fallon, Garfield, McCone, Phillips, Powder River, Prairie, Richland, Roosevelt, Rosebud, Sheridan, Treasure, Valley, Wibaux.
• Occupational Listings: Includes a wide range of occupations categorized under Administrative Support, Automotive Service, Food Preparation, Furniture Maintenance, General Services, Health Occupations, Information and Arts, Information Technology, Instructional Occupations, Laundry/Dry-Cleaning, Machine Tool Operation, Materials Handling, Mechanics and Maintenance, Plant and System Operations, Protective Service, Recreation, Stevedoring/Longshoremen, Technical Occupations, and Transportation/Mobile Equipment Operations.
• Wage Rates: Minimum hourly rates are provided for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided at the end of the document.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors, outlining specific requirements and minimum wage rates for 2025.

This wage determination directly impacts a bidder's cost proposal. Bidders must ensure that their proposed wages and fringe benefits meet or exceed the minimums established in this document for all labor categories that will be used to perform the contract work. Failure to comply can lead to non-compliance with the Service Contract Act and potential penalties. The document also provides guidance on how to request authorization for additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is an invoice template for the Fort Peck Recreation Area Mowing Contract for the Fort Peck Project. It is intended to be used by the contractor to bill for services rendered.

• Contractor Name, Address, Phone, Email
• Contract Number (TBD)
• Month/Year for billing
• A table listing 19 specific tracts within the recreation area.
• Columns for "Number of Mowings/Trimmings," "Cost Per Mowing/Trimming," and "Total Cost" for each tract.
• A "Total" field at the bottom of the cost columns.
• Fields for "Contractor Signature," "Contractor Hours," and "Approved By."

Bidders interested in this opportunity should understand that this invoice format will likely be used for payment processing. It details the specific locations (tracts) where mowing and trimming services are expected, providing insight into the scope and breakdown of work required for billing purposes.

Form / Attachment / Pricing Sheet

This document is a "Mowing Inspection" form, likely used to track and document the completion and quality of mowing services at various locations. It serves as a checklist or record-keeping tool for inspections.

• Locations: A list of specific sites or tracts where mowing is to be performed (e.g., Interpretive Center, Downstream CG, Kiwanis Park, Beaver Creek, Nature Trail, etc.).
• Tract #: A numerical identifier for each location.
• Inspection Performance Requirements (PRS): Five distinct performance standards for mowing are detailed:
  • PRS #1: Contractor shall maintain grass height between 2-3 inches, free of skips, gaps, rutting, or scalping, as per IAW Part 5.1, Section A and B.
  • PRS #2: Contractor shall trim around obstacles (buildings, trees, fences, barriers) to maintain a uniform appearance, free of skips, gaps, rutting, or scalping, as per IAW Part 5.1, Section A and B, Technical Exhibit 3.
  • PRS #3: Contractor shall pick up all trash, debris, hoses, and branches prior to mowing and manage them appropriately, as per IAW Part 5.1, Section A, item 4.
  • PRS #4: Contractor shall keep all mowed grass clippings off paved roads, campsite pads, nature trails, concrete sidewalks, concrete pads, vault toilets, comfort stations, and roads, and remove them as described in IAW Part 5.1, item 2.
  • PRS #5: Contractor shall report and replace/repair any damage to government property caused by their negligence, as per IAW Part 5.1, Section C.
• Date: Field to record the date of inspection.
• Inspected by: Field to record the name of the inspector.

This form outlines specific performance standards and inspection criteria for mowing services. Bidders should review these requirements carefully to understand the expected quality of work, acceptable practices, and reporting obligations related to property damage. It helps bidders assess their capability to meet these detailed performance expectations and informs how their work will be evaluated.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide lawn mowing and trimming services for the US Army Corps of Engineers at the Fort Peck Project to ensure safe work areas and a quality recreational experience for the public.

• Non-personal services contract for mowing and trimming, including picking up trash and tree limbs in mowing areas.

• Services to be performed at designated recreational areas as noted in the PWS.

• Contractor is responsible for service providers; government does not exercise supervision or control.

• Fixed-price, performance-based contract.

• Base Year: May 1, 2026 - April 30, 2027 (Active: May 1 - Oct 31, 2026; Inactive: Nov 1, 2026 - April 30, 2027)

• Four (4) 12-month option years, each with an active period (May 1 - Oct 31) and an inactive period (Nov 1 - April 30).

• Contractor is not required to perform services during the inactive periods.

• Maintain grass height between 3-6 inches, uniform appearance, free of skips, gaps, rutting, or scalping.

• Trimming to match mowed height, free of skips, gaps, rutting, or scalping.

• Pick up all trash, debris, hoses, branches within mowing areas.

• Keep mowed grass clippings off paved roads, campsite pads, and paved nature trails; remove clippings from concrete sidewalks, vault toilets, etc.

• Performance thresholds include a maximum of 3 valid discrepancies or legitimate public complaints within a 30-day period, which can lead to contract termination.

• Contractor Personnel: Must use own forces, employees must be qualified. Key personnel include at least one individual 16+ years old for grounds maintenance. Equipment operators must be 18+ or 16+ if permitted by Child Labor Law. Employees must be identified as contractors.

• Safety: Must wear appropriate PPE (long pants, hard hats, safety boots, safety glasses/goggles, Class III high visibility vests, hearing protection). Must hold safety meetings. Must comply with EM 385-1-1 and other applicable safety regulations.

• Subcontracting: Requires written approval from the Contracting Officer.

• Quality Control: Contractor must designate a written contact for quality matters. Government will use a Quality Assurance Surveillance Plan (QASP).

• Environmental Protection: Prevent pollution of water resources, manage waste disposal off-site, protect buildings, equipment, and vegetation. No chemicals to inhibit vegetation growth.

• Traffic Control: Provide and maintain traffic signs as needed.

• First-Aid: Basic first-aid training required for remote work; CPR certification required if working alone. First-aid kit required.

• Insurance: Specific minimum amounts for Worker's Compensation, Employer's Liability, Commercial General Liability, and Commercial Automobile Liability are required.

• Submittals: Activity Hazard Analysis (AHA), Abbreviated Accident Prevention Plan (APP), list of personnel, equipment, Quality Control Plan, Certificate of Insurance, Driver's Licenses, and daily logs are required.

• E-Verify: Candidates must be pre-screened using the E-Verify Program.

• Payment: Monthly, upon inspection, acceptance, and processing of invoices.

• Definitions: Includes ALP, COR, and Performance-Based Contract.

• Equipment: Contractor must furnish all mowing and trimming equipment, including safety features. Contractor-operated vehicles require "Contractor" signage.

• Tracts: Detailed descriptions of 19 tracts with acreage, specific mowing/trimming requirements, and frequency of mowing are provided.

• Period: Base Year (May 1, 2026 - April 30, 2027) plus four (4) 12-month option years.

• Place: Fort Peck Project, MT.

Form / Attachment / Pricing Sheet

This document contains maps detailing specific mow areas and mow lines for various locations. It serves as a visual guide for contractors to understand the scope and boundaries of mowing services required.

• Interpretive Center Non-Irrigated Mow Area: 3.2 Acres
• Downstream Campground Mow Area: 23.4 Acres
• Kiwanis Park Mow Area: 12.2 Acres
• Beaver Creek Nature Trail Mow Area: 3.1 Acres
• Floodplain Mow Area: 1.3 Acres
• 1st Dredge Mow Area: 3.2 Acres
• Roundhouse Point & Park Grove Bridge Mow Area: 1.6 Acres
• Boy Scout Park Mow Area: 0.1 Acres
• Second Dredge North Mow Area: 0.3 Acres
• Nelson Dredge Mow Area: 0.4 Acres
• Flat Lake Mow Area: 1.4 Acres
• Lewis and Clark Overlook Mow Area: 0.1 Acres
• Rifle Range Mow Area: 2.3 Acres
• Boomtown Mow Area: 4.6 Acres
• Information Booth Mow Area: 0.4 Acres
• Perch Point Mow Area: 2.2 Acres
• West End Tent and Trailer Mow Area: 3.5 Acres
• Duck Creek Mow Area: 3.5 Acres
• Wildlife Pasture Overlooks Mow Area: 0.4 Acres

These maps are crucial for bidders to accurately assess the total acreage requiring mowing, identify specific mowing boundaries (mow lines), and understand the geographical locations of these areas. This information is essential for developing accurate bids, resource allocation, and operational planning for mowing services.

Form / Attachment / Pricing Sheet

This document is a Price Schedule for the Ft. Peck Recreation Area Mowing/Trimming services. It outlines the pricing structure for the base year and four option years.

• Base Year: 01 May 2026 through 30 April 2027, with an active performance period from May to November 2026.
• Option Years: Four option years are detailed, each with an active performance period from May to November of the respective year.
• Tracts: The schedule lists 19 specific tracts within the recreation area (e.g., Interpretive Center, Downstream Campground, Floodplain).
• Pricing Columns: For each tract, bidders are to provide:
  • Number of Mowings/Trimmings
  • Bid Cost Per Mowing/Trimming
  • Total Year Cost
• Note: Contractors are not required to perform services during the inactive periods (December through April).

This schedule is critical for bidders to understand the scope of work by tract and to calculate their proposed pricing for each year of the contract. Bidders must fill in the cost per mowing/trimming and the total year cost for each tract for each year of performance.

Solicitation / RFP / RFQ

This solicitation seeks to award a mowing service purchase order for the Fort Peck Recreation Area. The North American Industry Classification System (NAICS) code for this acquisition is 561730.

• Mowing services for the Fort Peck Recreation Area.

• Specific requirements will be detailed in the Performance Work Statement (PWS) and associated attachments.

• Pricing Arrangement: Firm Fixed Price.

• The solicitation includes options for extending the term of the contract and services.

• Offer Due Date: April 3, 2026, at 2:00 PM.

• Evaluation Factors: Technical (equipment and abilities), Past Performance (two references from the past three years), and Price. Technical and past performance are considered more important than price.

• Offers must include: Solicitation number, offeror's name/address/contact information, names/titles/contact info of authorized negotiators, statement of agreement with terms, and acknowledgement of amendments.

• Questions must be submitted in writing at least seven (7) calendar days prior to the due date.

• This acquisition is set aside for Small Business.

• Specific small business representations and certifications are required.

• The solicitation incorporates FAR clauses by reference, including those related to small business concerns, service contract labor standards, and payment by electronic funds transfer.

• Several attachments are referenced, including a Price Schedule, Performance Work Statement, Sample Invoice, Tract Mowing Maps, Mowing Inspection Sheets, and Wage Determination.

• Security requirements, including Antiterrorism (AT) Level I Training and physical security, are detailed.

• Offerors must comply with E-Verify Program requirements.

• Insurance requirements include Workman's Compensation, General Liability, Automobile Liability, and potentially Aircraft Public and Passenger Liability and vessel-related insurance.