Fort Peck Recreation Area Mowing and Trimming

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal lawn mowing and trimming services for the US Army Corps of Engineers at the Fort Peck Project to ensure safe work areas and a quality recreational experience for the public.

• Services include mowing, trimming, and picking up trash or tree limbs within designated recreational areas.

• This is a fixed-price, performance-based contract.

• Contractor is responsible for all work and personnel; government supervision is not provided.

• One (1) Base Year (May 1, 2026 - April 30, 2027) with four (4) 12-month option years.

• Active performance periods are typically May through October.

• Inactive periods are typically November through April, during which no services are required.

• Contractor must use their own qualified forces.

• Key personnel include at least one individual (16+ years old) for grounds maintenance.

• Equipment operators must be 18+ years old, or 16+ if permitted by Child Labor Law.

• All contract personnel must identify themselves as contractors when their status is not obvious.

• Appropriate dress and Personal Protective Equipment (PPE) are required (e.g., safety glasses, hard hats, high-visibility vests).

• Contractor must designate a Quality Control point of contact.

• Government will use a Quality Assurance Surveillance Plan (QASP) or PWS methods to ensure acceptable performance.

• Government has the right to inspect services and require correction of non-conforming work at no additional cost.

• Failure to perform may result in corrective action, cost reduction, or contract termination.

• Contractor is responsible for repairing any damage to government property due to negligence.

• Mowing Schedule: 3 guaranteed mowings per tract, with potential for additional mowings based on government determination (minimum 48-hour notice).

• Hours of Operation: Generally 7:00 a.m. to 6:00 p.m., Monday-Friday, with specific hours for campgrounds and picnic areas to minimize public impact.

• Holidays: No mowing/trimming on Federal holidays, Saturdays, or Sundays.

• Site Visit: Prospective bidders are strongly recommended to visit the site.

• Submittals: Required prior to services include Activity Hazard Analysis (AHA), Abbreviated Accident Prevention Plan (APP), list of personnel and equipment, Quality Control Plan, insurance certificates, and driver's licenses.

• Standards & Regulations: Compliance with applicable federal, state, and local regulations, including EM 385-1-1 (Safety and Health Requirements Manual) and MUTCD.

• Environmental Protection: Prevention of pollution to water resources and proper disposal of materials.

• Equipment: Contractor must provide turf-type mowing equipment, trimmers, and all necessary PPE. Roll-over protective structures (ROPS) are required for certain slopes.

• Insurance: Specific minimum amounts for Worker's Compensation, Employer's Liability, General Liability, and Automobile Liability are required.

• Mowing/Trimming Details: Specific heights (3-6 inches), widths (48" for roads/parking, 24" for walkways), and debris removal requirements are detailed.

• Tract Descriptions: Detailed acreage and specific mowing/trimming requirements for 19 different tracts are provided.

• Mowing: Maintain grass height between 3-6 inches, free of skips, gaps, rutting, or scalping. Max 3 discrepancies/complaints within 30 days can lead to termination.

• Trimming: Trim around designated items to match mowed height, free of skips, gaps, rutting, or scalping. Max 3 discrepancies/complaints within 30 days can lead to termination.

• Site Prep: Pick up all trash, debris, hoses, branches before mowing. Max 3 discrepancies/complaints within 30 days can lead to termination.

• Site Cleanup: Keep grass clippings off paved roads, sidewalks, etc. Max 3 discrepancies/complaints within 30 days can lead to termination.

• Deliverables Schedule

• Sample Invoice

• Mowing Maps

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Montana. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific Montana counties. Bidders must use this information to ensure compliance with labor wage requirements.

• State and Area: Montana, specifically listing counties of Carter, Custer, Daniels, Dawson, Fallon, Garfield, McCone, Phillips, Powder River, Prairie, Richland, Roosevelt, Rosebud, Sheridan, Treasure, Valley, Wibaux.
• Occupational Listings: Includes a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Computer Operator, Electrician, Nurse, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific fringe benefit amounts are detailed in separate notes.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining requirements for paid sick leave and minimum hourly wages for covered contracts.
• Conformance Process: Details the process for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders to understand the labor costs associated with performing services under the Service Contract Act. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost. Failure to comply with these wage determinations can lead to penalties.

Form / Attachment / Pricing Sheet

This document is an invoice template for the Fort Peck Recreation Area Mowing Contract for the Fort Peck Project. It is intended to be used by the contractor to bill for mowing and trimming services provided.

• Contractor Name, Address, Phone, Email
• Contract Number (TBD)
• Month/Year for which services are billed
• A table listing 19 specific tracts within the recreation area.
• Columns for 'Number of Mowings/Trimmings', 'Cost Per Mowing/Trimming', and 'Total Cost' for each tract.
• A field for the total cost.
• Signature lines for the Contractor and Approval.
• A field for Contractor Hours.

This form serves as a template for invoicing services related to the mowing contract. Bidders should understand this is the expected format for submitting invoices if awarded the contract. It outlines the specific locations (tracts) where services will be required and the cost structure expected for billing.

Form / Attachment / Pricing Sheet

This document is a Price Schedule detailing the costs for mowing and trimming services at the Ft. Peck Recreation Area for the US Army Corps of Engineers. It outlines the pricing structure for various tracts within the recreation area over a base year and four option years.

• Base Year: May 1, 2026 - April 30, 2027 (Active performance: May - November 2026)
• Option Year 1: May 1, 2027 - April 30, 2028 (Active performance: May - November 2027)
• Option Year 2: May 1, 2028 - April 30, 2029 (Active performance: May - November 2028)
• Option Year 3: May 1, 2029 - April 30, 2030 (Active performance: May - November 2029)
• Option Year 4: May 1, 2030 - April 30, 2031 (Active performance: May - November 2030)
• Each year includes an inactive performance period from December to April.
• The schedule lists 19 distinct tracts, specifying the number of mowings/trimmings required per tract, the bid cost per mowing/trimming, and the total year cost for each tract.
• The total year cost for each year is listed as $65,150.

This document provides the detailed pricing structure and scope of work (number of services per tract) for mowing and trimming services. Bidders must use this information to calculate their proposed costs for each tract and for the overall contract period. It clearly defines the services expected and the associated costs for each year of potential performance.

Solicitation / RFP / RFQ

This document is a solicitation for mowing services at the Fort Peck Recreation Area. The North American Industry Classification System (NAICS) code for this acquisition is 561730, with a size standard of $9,500,000.00.

• The primary deliverable is mowing services for the Fort Peck Recreation Area.

• The contract includes a base year and four option years.

• Contract Number: W9128F26PA041

• Solicitation Number: W9128F26QA028

• Award/Effective Date: 16 APR 2026

• Offer Due Date: 03 APR 2026, 02:00 PM

• Contract Type: Firm Fixed Price

• Base Year (0001): Mowing services from 01 May 2026 to 30 Apr 2027.

• Option Year 1 (0002): Mowing services from 01 May 2027 to 30 Apr 2028.

• Option Year 2 (0003): Mowing services from 01 May 2028 to 30 Apr 2029.

• Option Year 3 (0004): Mowing services from 01 May 2029 to 30 Apr 2030.

• Option Year 4 (0005): Mowing services from 01 May 2030 to 30 Apr 2031.

• Total Award Amount (Base Year): USD 65,150.00

• Offers are due by 03 APR 2026 at 02:00 PM.

• Discount terms are Net Days 30.

• Invoices are to be submitted to W1J5 USACE FIN CTR.

• This acquisition is set aside for Small Business.

• The document incorporates FAR clauses by reference, including those related to small business concerns, service contract labor standards, and payment terms.

• Several attachments are listed, including a Price Schedule, Performance Work Schedule, Technical Exhibits, and Wage Determination.

Form / Attachment / Pricing Sheet

This document provides maps detailing specific "Mow Areas" and "Mow Lines" for various locations. It is intended to visually define the scope of work for mowing services.

• Interpretive Center Non-Irrigated Mow Area: 3.2 Acres
• Downstream Campground Mow Area: 23.4 Acres
• Kiwanis Park Mow Area: 12.2 Acres
• Beaver Creek Nature Trail Mow Area: 3.1 Acres
• Floodplain Mow Area: 1.3 Acres
• 1st Dredge Mow Area: 3.2 Acres
• Roundhouse Point & Park Grove Bridge Mow Area: 1.6 Acres
• Boy Scout Park Mow Area: 0.1 Acres
• Second Dredge North Mow Area: 0.3 Acres
• Nelson Dredge Mow Area: 0.4 Acres
• Flat Lake Mow Area: 1.4 Acres
• Lewis and Clark Overlook Mow Area: 0.1 Acres
• Rifle Range Mow Area: 2.3 Acres (includes "Berms No Mow" areas)
• Boomtown Mow Area: 4.6 Acres
• Information Booth Mow Area: 0.4 Acres
• Perch Point Mow Area: 2.2 Acres
• West End Tent and Trailer Mow Area: 3.5 Acres
• Duck Creek Mow Area: 3.5 Acres
• Wildlife Pasture Overlooks Mow Area: 0.4 Acres

These maps are crucial for bidders to understand the precise geographical areas and boundaries requiring mowing services. They define the scope and scale of the work, enabling accurate bidding and resource allocation.

Form / Attachment / Pricing Sheet

This document is a "Mowing Inspection" form, likely used to track and document the completion and quality of mowing services at various locations. It serves as a checklist and record-keeping tool for inspections.

• Locations: A list of specific sites or tracts requiring mowing services (e.g., Interpretive Center, Downstream CG, Kiwanis Park, Beaver Creek, etc.).
• Tract #: A numerical identifier for each location.
• Inspection Performance Requirements (PRS): Detailed descriptions of specific tasks and standards for each PRS, including:
  • PRS #1: Maintaining grass height between 2-3 inches, free of skips, gaps, rutting, or scalping.
  • PRS #2: Trimming around obstacles (buildings, trees, fences, etc.) to maintain a uniform appearance.
  • PRS #3: Picking up trash, debris, hoses, and branches prior to mowing.
  • PRS #4: Managing grass clippings, ensuring they are not left on paved surfaces, sidewalks, or around facilities.
  • PRS #5: Reporting and repairing any government property damage caused by the contractor.
• Date: Field to record the date of inspection.
• Inspected by: Field to record the name or identifier of the inspector.

This form outlines the specific performance standards and inspection criteria that will be used to evaluate the quality of mowing services. Bidders should carefully review the requirements for each PRS to understand the expected level of service, acceptable outcomes, and potential areas for inspection and evaluation. It helps bidders define their service delivery approach and quality control measures.