Fort Sam Houston National Cemetery National Shrine Project

Form / Attachment / Pricing Sheet

This document is a site visit attendance roster, recording the names, phone numbers, email addresses, and companies of individuals who attended a site visit for an unspecified opportunity. It serves as a record of interested parties.

• Names of attendees
• Phone numbers
• Email addresses
• Company affiliations

This roster can help potential bidders identify other companies that may be interested in the opportunity, potentially for teaming or competitive analysis. It also provides contact information for individuals who attended the site visit.

Amendment / Modification

This amendment to Solicitation 36C78626B0010 serves to:

• Publish the site visit attendance roster.

• Publish answers to requests for information.

• The amendment references attached documents: S04 Attachment (Site Visit Attendance Roster) and S05 Attachment (RFIs and Answers).

• This amendment does not extend the due date for offers. Bidders must acknowledge receipt of this amendment prior to the specified hour and date for receipt of offers. Failure to do so may result in rejection of the offer. Bidders desiring to change an offer already submitted must do so via letter or electronic communication referencing the solicitation and amendment, received prior to the opening hour and date.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the Fort Sam Houston National Shrine Project solicitation.

• CLIN Structure: The solicitation correctly identifies three Contract Line Items (CLINs): CLIN 0001 is the base, CLIN 0002 is bid option 1, and CLIN 0003 is bid option 2. This is accurately reflected on the Price Schedule Sheet and in the Statement of Work.
• Use of Excavated Soil for Fill: Soil removed during grave excavation is not suitable for use as fill to raise low areas to the desired grade. Per Specification Section 32 92 00, if grading alone does not achieve the desired smooth and uniformly flowing finished grade, additional high-quality topsoil must be imported, spread, and compacted. The material excavated from gravesites does not meet the requirement for "high quality topsoil."

This document clarifies the CLIN structure and the requirements for fill material, ensuring bidders understand these aspects of the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of services for work at Fort Sam Houston National Cemetery, San Antonio, TX. The primary objective is to maintain the cemetery grounds by realigning, raising, leveling, resetting, and cleaning upright marble headstones, and renovating turf in designated burial sections.

• Headstone Services: Includes realigning, raising, lowering, leveling, backfilling, and cleaning of upright marble headstones. Specific quantities are detailed for the base bid and options, including 5,955 headstones for the base bid, 3,481 for Option 1, and 1,472 for Option 2.

• Turf Renovation: Involves leveling, renovating, and re-establishing turfgrass stands. Specific areas are quantified for the base bid (360,564 sq. ft.) and options (191,484 sq. ft. for Option 1, and 87,316 sq. ft. for Option 2).

• Restoration: The contractor must restore any cemetery features disturbed or damaged during the performance of new work, ensuring they are returned to their original condition.

• Location: Fort Sam Houston National Cemetery, San Antonio, TX.

• Period of Performance: 365 calendar days from the Notice to Proceed (NTP), which includes the turf establishment period. Turf renovation is permitted only when the existing turfgrass is actively growing.

• Work Hours: Monday through Friday, 7:30 a.m. to 4:30 p.m. local time, with provisions for weekend work if requested and approved.

• Phasing: Work must be accomplished sequentially, with realignment limited to no more than three rows at a time.

• Quality Control: A Contractor's Quality Control Plan (QCP) is required, including inspection plans, on-site records, and employee certifications.

• Employee Conduct: Strict adherence to dress code, respectful behavior, and prohibition of certain activities (e.g., eating/drinking in work areas, use of tobacco/alcohol/illegal drugs) is mandated.

• Safety: Compliance with all applicable Federal, State, and local safety regulations, including OSHA, is required. Warning devices, barricades, and flagmen are necessary.

• Environmental Protection: Spill prevention, containment, and clean-up procedures must be followed. Protection of existing vegetation, structures, and utilities is required.

• Submittals: Various documents are required, including work plans, fire safety plans, emergency contacts, and insurance information, prior to Notice to Proceed (NTP).

Form / Attachment / Pricing Sheet

This document is a price schedule sheet that outlines the specific line items, quantities, and associated costs for services related to the opportunity. Bidders are expected to use this document to provide their pricing.

• Item Number: Identifies distinct service packages (0001, 0002, 0003).
• Description of Supplies/Services: Details the tasks required for each item, including:
  • Realigning, raising/lowering, leveling, and backfilling marble headstones.
  • Cleaning marble headstones.
  • Leveling topsoil, renovating, and re-establishing turf grass on specified square footage.
• Quantity: The number of units for each item (e.g., 1 JB).
• Unit Price & Amount: Fields to be completed by the bidder.
• Contract Period: Specifies the base period and optional periods, with durations of 365 calendar days from the Notice to Proceed or option award.

This price schedule is critical for bidders to understand the scope of work for each contract line item and to prepare their pricing proposals accurately. It details the quantities of headstones to be serviced and the acreage for turf renovation for both the base period and potential option periods.

Form / Attachment / Pricing Sheet

This document contains detailed drawings and site plans for various sections of "Base Turf" and "Base Headstones" areas, as well as "Option 1 Turf/Headstones" and "Option 2 Turf/Headstones." It provides specific dimensions, site layouts, and numbering for individual plots or sections within these areas.

• Base Turf Sections: Includes diagrams and acreage for sections MA, AI, B, C, F, E, H, K, Q, I, L, and R.
• Base Headstones Sections: Details the layout and site dimensions (e.g., 5'x5', 4'x10', 6'x12') for sections MA, AI, B, F, E, I, L, R, H, K, and Q, including individual site numbering.
• Option 1: Outlines "Option 1 Turf" (Section W, 4.39 acres) and "Option 1 Headstones" (Section W, 5'x10' sites).
• Option 2: Outlines "Option 2 Turf" (Section 2A, 2.03 acres) and "Option 2 Headstones" (Section 2A, 5'x10' sites).
• Dimensions and Scales: Provides scales (e.g., 1"=100', 1"=60') and specific measurements for various elements.

This document is crucial for bidders to understand the physical layout, scope, and specific requirements related to the areas designated for turf and headstones. It provides the necessary detail for site preparation, installation, and any related construction or maintenance activities. Bidders should use these drawings to accurately assess the work involved, plan their approach, and prepare detailed proposals or bids.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Certain costs (other direct costs not being the principal purpose, and services provided by small businesses) may be excluded.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the government-paid amount to firms that are not certified SDVOSBs or VOSBs. Costs of materials are excluded.
• Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.
• Certification Completion: The formal certification must be completed, signed, and returned with the offer. Failure to provide this certification will render the offer ineligible for award.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and complete the certification accurately. Failure to submit this signed certification with the proposal will result in disqualification.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights Under the Davis-Bacon Act" for laborers and mechanics employed on federal or federally assisted construction projects. It serves to inform workers of their rights regarding prevailing wages, overtime pay, enforcement, apprenticeships, and proper pay.

• Prevailing Wages: Mandates payment of wage rates listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines that contract payments can be withheld for wage and overtime violations, and contract termination or debarment may occur. Falsifying records or inducing kickbacks can lead to prosecution.
• Apprentices: States that apprentice rates apply only to registered apprentices.
• Proper Pay Contact: Provides contact information for Daniel P. Kinney, Contract Specialist at the Department of Veterans Affairs, National Cemetery Administration, for inquiries about proper pay or applicable wages. It also directs individuals to contact the U.S. Department of Labor's Wage and Hour Division.

Bidders on federal or federally assisted construction projects must be aware of and comply with the Davis-Bacon Act requirements. This poster highlights the critical labor standards that will apply to the workforce on such projects, including wage and overtime pay obligations. Understanding these requirements is essential for accurate cost estimation and ensuring compliance with federal regulations.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" wage determination for heavy construction projects in various Texas counties. It specifies the prevailing wage rates and fringe benefits for different labor classifications.

• Applicable Counties: Atascosa, Bandera, Bastrop, Bell, Bexar, Brazos, Burleson, Caldwell, Comal, Coryell, Guadalupe, Hays, Kendall, Lampasas, McLennan, Medina, Robertson, Travis, Williamson, and Wilson Counties in Texas.
• Construction Type: Heavy (excluding tunnels, dams, and work on sewage/water treatment plants or lift/pump stations in specific counties).
• Classifications & Rates: Lists specific job titles (e.g., Cement Mason, Electrician, Laborer, Power Equipment Operator, Welder) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Explains various identifiers (SU, UAVG, SA) used to denote the source and type of wage rate (union, survey, state-adopted).
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), including specific hourly rates and conditions.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This document is crucial for bidders to understand the minimum labor costs required for the "Heavy" construction type within the specified Texas counties. It directly impacts the bidding process by establishing mandatory wage rates that must be included in proposals and paid to workers on the contract. Failure to comply with these wage determinations can lead to penalties.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" form. It is used to document the details of a subcontract awarded under a prime contract. Both the prime contractor and the subcontractor must complete relevant sections.

Part I - Statement Of Prime Contractor: Requires information about the prime contract, the subcontractor, the subcontract award date, and a description of the work by the subcontractor. It also includes a statement regarding the inclusion of the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.

Part II - Acknowledgment Of Subcontractor: The subcontractor acknowledges that specific clauses of the prime contract are included in their subcontract. These clauses relate to labor standards, wage requirements, apprentices, and debarment.

Bidders may be required to complete and submit this form as part of their proposal or upon award of a subcontract. It serves to formalize subcontracting relationships and ensure compliance with labor standards and contract clauses. Understanding the required information and acknowledged clauses is crucial for accurate proposal preparation and contract execution.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division's optional Payroll Form (WH-347). It is used by contractors and subcontractors to report weekly payroll information for laborers and mechanics working on federally financed or assisted construction contracts. While optional for contractors' use, it is mandatory for compliance with the Copeland Act and related DOL regulations (29 C.F.R. § 5.5(a)(3)(ii)).

• Contractor Information: Name, address, and contract/project number.
• Worker Information: Name/ID, work classification, and withholding exemptions.
• Weekly Hours & Pay: Daily hours worked, total hours, rate of pay, gross earnings.
• Deductions: FICA withholding, income tax withholding, and other deductions.
• Net Wages Paid: The final amount paid to the employee.
• Statement of Compliance: Sections for the contractor to attest to the accuracy of the payroll, confirm compliance with wage determinations, and verify apprentice registration.
• Fringe Benefits: Sections to indicate if fringe benefits are paid in cash or to approved plans, funds, or programs, or if exceptions apply.

Bidders may need to use this form or a similar one to comply with wage and hour requirements if they are awarded a contract that falls under the Davis-Bacon Act or related federal regulations. Understanding the information required on this form is crucial for accurate proposal preparation and contract compliance. It highlights the government's expectation for tracking and reporting labor costs and adherence to prevailing wage rates.

Solicitation / RFP / RFQ

This solicitation is for the Fort Sam Houston National Cemetery National Shrine Project, located at Fort Sam Houston National Cemetery, 1520 Harry Wurzbach Rd, San Antonio, TX 78209. The North American Industry Classification System (NAICS) code is 237990, with a small business size standard of $45 million. The estimated magnitude of construction is between $2,000,000 and $5,000,000.

The work involves:

• Realigning, raising/lowering, leveling, and backfilling of headstones.
• Cleaning of headstones.
• Leveling topsoil surfaces, renovating, and re-establishing turf grass.

Specific quantities are detailed for the base contract and two bid options:

• Base: Realign/backfill 5,955 headstones, clean 5,955 headstones, and level/renovate/re-establish turf on 360,564 sq. ft.

• Bid Option 1: Realign/backfill 3,481 headstones, clean 3,481 headstones, and level/renovate/re-establish turf on 191,484 sq. ft.

• Bid Option 2: Realign/backfill 1,472 headstones, clean 1,472 headstones, and level/renovate/re-establish turf on 87,316 sq. ft.

• Contract type: Firm-Fixed-Price.

• Period of Performance: Base contract is 365 calendar days from receipt of Notice to Proceed. Bid Options are also 365 calendar days from their respective award dates.

• Estimated Value: Between $2,000,000 and $5,000,000.

• Proposal Submission Deadline: May 12, 2026, at 15:00 CDT.

• Bid Opening: Teleconference on May 12, 2026, at 15:00 CDT (Phone: 1-872-701-0185, Conference ID: 629483911).

• Evaluation: Offers will be evaluated based on price and price-related factors without discussions. The Government may reject any or all bids.

• Bid Guarantee: Required (20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds: Mandatory, required within 10 calendar days after award.

• This procurement is a NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET ASIDE.

• Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns will be considered nonresponsive and rejected.

• A site visit is scheduled for April 24, 2026, at 11:00 am CDT.

• Technical questions are due by April 28, 2026, at 15:00 CDT and must be submitted via email to daniel.kinney@va.gov.

• All bid documents must be submitted electronically via email.

• The solicitation includes numerous FAR and VAAR clauses covering various aspects of contract performance, including inspection, deliveries, contract administration, special requirements, and representations and certifications.

Solicitation / RFP / RFQ

This is a presolicitation notice for the "Fort Sam Houston National Cemetery National Shrine Project" at Fort Sam Houston National Cemetery. The Department of Veterans Affairs, National Cemetery Administration intends to issue a solicitation on or about April 6, 2026. The project includes a base bid and two bid options.

• Upright Headstone Raising/Realigning

• Upright Headstone Cleaning

• Turf renovation/replacement

• The acquisition type will be an Invitation for Bid (IFB).

• The construction magnitude is estimated between $2,000,000 and $5,000,000.

• The NAICS code is 237990 – Other Heavy and Civil Engineering Construction.

• The small business size standard is $45.0 Million.

• The full solicitation, statement of work, specifications, and drawings will be posted on sam.gov.

• Bids will be due 30 calendar days after the solicitation is published.

• This requirement will be a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• The notice is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• All responsible sources may submit a bid.