Fort Sill HVAC Maintenance BPA

Form / Attachment / Pricing Sheet

This document provides a listing of HVAC serial numbers for Non-Real Property Buildings (BHUTs) located at Fort Sill / Ker Hill, 7555 Mackenzie Hill Rd / R7555. The Digit Grid Location is 14SND4355735527.

• The listing includes a "BHUT #" (Building/Housing Unit/Trailer Number) and the corresponding "Serial Number" for each HVAC unit.
• A total of 14 HVAC units are listed with their serial numbers.

This attachment is likely relevant for bidders responding to an opportunity that involves maintenance, repair, replacement, or inventory of HVAC systems at the specified Fort Sill location. It provides specific asset identification necessary for accurate proposal development, site surveys, or technical approach planning.

Solicitation / RFP / RFQ

This solicitation seeks to establish a Blanket Purchase Agreement (BPA) for Heating, Ventilation, and Air Conditioning (HVAC) maintenance services for units at Fort Sill, Oklahoma. The services are for real property not maintained by the Department of Public Works (DPW). The contractor must be located within a 100-mile radius of Fort Sill, Oklahoma, and respond on-site within four (4) hours of a maintenance request.

• HVAC maintenance, repair, and installation services.

• Response time of four (4) hours for maintenance requests.

• Services are for non-real property HVAC systems.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Date of award through July 31, 2031.

• Estimated Value: Not explicitly stated, but individual call limitations apply.

• Payment Method: Government Purchase Card (GPC).

• Offer Due Date: June 30, 2026, at 2:00 PM local time.

• Submission Method: Electronic quotes via email as Adobe PDF attachments.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering technical requirements, price, capabilities, SAM registration, and proximity to Fort Sill, Oklahoma.

• Key Deadlines:

  • Site Visit: June 9, 2026, 9:15 AM CST.
  • Questions/Clarifications Due: June 16, 2026, 12:00 PM CST.
  • Attendee Names for Site Visit Due: June 5, 2026, 2:00 PM CST.

• This acquisition is set aside for Small Business.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Size Standard: USD 19,000,000.00.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference.

• A Price Listing will be included as an attachment.

• Individual call limitations: $350,000.00 for Contracting Officer/authorized individual, and $25,000.00 for requiring activity authorized individual.

• Total amount ordered under the agreement shall not exceed $350,000.00.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Blanket Purchase Agreement (BPA) aims to facilitate support for all Heating, Ventilation, and Air Conditioning (HVAC) needs at Fort Sill, Oklahoma, for units not serviced by the Government and maintained by the Department of Public Works (DPW).

• Provide basic HVAC maintenance, including labor, parts, materials, supplies, inspections, and related services upon notification.

• Furnish a primary Point of Contact (POC) for call-outs.

• Possess a current Oklahoma HVAC repair license; technicians must be certified and use approved/certified parts.

• Respond only to requests from the Contracting Officer Representative (COR), Ordering Officials, or Contracting Officer (KO).

• Provide all necessary specialized and general test, measurement, and diagnostic equipment, tools, and repair parts.

• Respond on-site within four (4) hours of initial notification of a maintenance request.

• Contractor must be located within a 100-mile radius of Fort Sill, Oklahoma.

• This BPA is not for maintaining real property managed by the DPW.

• A five-year ordering period from August 1, 2026, to July 31, 2031.

• All equipment must be in good working order and compliant with safety standards.

• Contractor shall provide on-site service calls for maintenance, parts repairs, and/or replacement of HVAC equipment.

• Response time for maintenance requests is within 4 hours.

• Contractors and subcontractors must comply with installation access and security policies, including background checks and personal identity verification.

• Work is not to be performed on U.S. federally recognized holidays unless directed otherwise.

• Pricing must include a price list of repair parts and proposed labor rates/categories, not exceeding applicable Service Contract Act (SCA) and/or Davis Bacon Act (DBA) Wage Determinations for Comanche County, Oklahoma.

• Payments and invoice processing will primarily occur via Government Purchase Card (GPC), unless the order surpasses the call-out limit, in which case it will be processed via the Wide Area Work Flow (WAWF) website.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in Oklahoma Counties of Comanche and Cotton.

• Wage Determination Number: 2015-5313, Revision No. 29
• Date of Last Revision: 5/13/2026
• Occupational Listings: Includes occupation codes, titles, and corresponding minimum hourly rates.
• Fringe Benefits: Health & Welfare ($5.55/hour or $222.00/week) and Vacation (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 15 years) and Holidays (11 paid holidays) are listed.
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) with specific rates and conditions.
• Conformance Process: Outlines the procedure for classifying and determining wages for occupations not listed in the determination.

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act in the specified geographic area. It establishes the minimum labor costs that must be factored into proposals to ensure compliance with federal regulations. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all covered employees.

Form / Attachment / Pricing Sheet

This document is a Pricing Worksheet for an HVAC Maintenance Blanket Purchase Agreement (BPA) with the Department of the Army, MICC Fort Sill. It is intended for bidders to provide pricing for preventative maintenance services.

• Fields for "Monthly Preventative Maintenance," "Quarterly Preventative Maintenance," and "Annual Preventative Maintenance" pricing.
• A detailed list of tasks included in "Preventative Maintenance," such as inspecting coolant levels, thermostats, wiring, coils, condensers, and performing filter changes.
• Specific checks for gas valves, crankcase heaters, and electrical components.

Bidders must use this worksheet to submit their pricing for the preventative maintenance services required under the BPA. The listed preventative maintenance tasks define the scope of services to be priced. Note that required parts, repairs, or replacements identified during these maintenance visits are outside the scope of this pricing worksheet and will be handled under separate task orders.

Form / Attachment / Pricing Sheet

This document provides the official itinerary for a vendor site visit to inspect HVAC units at the Ker Hill Range. The visit is intended to allow prospective vendors to inspect three distinct HVAC installations (BHUTS Unit, LAM Unit, and Hygiene Center Unit) as part of the requirements under the BPA Contract HVAC Vendor Inspection.

• Date and Time: The site visit is scheduled for June 9, 2026, starting at 9:15 AM CTE.
• Meeting Location: Attendees will meet at MICC (1803 Macomb Road, Fort Sill, Oklahoma 73503) before heading to the site visit location.
• Site Visit Location: Ker Hill Range - 7555 Mackenzie Hill RD, Fort Sill, Oklahoma.
• Schedule of Events: Includes arrival, security check, briefing, inspections of three HVAC units, transit between locations, and a wrap-up/Q&A session.
• Key Contact Information: MICC Contracting Officer (Ms. Jesslyan Ortiz-Albino) and Contract Specialist (Mr. Coy Bass) are available for questions/concerns via email or phone until June 16, 2026, 12:00 PM CTE.
• Vendor Instructions: Requires a valid photo ID, safety gear (vests, closed-toe shoes, protective eyewear), and a printed copy of the itinerary and any provided site plans.
• Visitor Pass Instructions: Attendees must obtain a pass from the Visitor's Welcome Center (Sheridan Road by Bentley Gate) and can start the application online.

This itinerary is crucial for potential bidders to understand the logistics and requirements for attending the mandatory site visit. It outlines the schedule, locations, necessary documentation, safety gear, and contact information for inquiries, directly impacting proposal preparation and attendance planning.