FTQW261406 Replace Upper Dgst Compressors

Solicitation / RFP / RFQ

This document provides instructions and evaluation factors for Offerors responding to a solicitation for Architect-Engineering Services to Replace Upper Digester Compressors 1&2. The government is procuring these services to replace existing equipment.

• Offerors must submit a complete electronic .pdf copy of their qualification package.

• The package must include a cover letter with company information, a completed SF-330 Part I, and a separate SF-330 Part II for each firm on the team (including branch offices with key roles).

• Pricing information is NOT to be submitted with the SF-330; it will be requested later from the most qualified offeror.

• Teaming agreements must be identified, and team members listed in the cover letter.

• Specific key personnel required include a Mechanical Engineer, Electrical Engineer, Project/Program Manager (with remote/challenging environment experience), Industrial Hygienist, and Cost Estimator.

• Offerors must demonstrate specialized experience and technical competence, particularly in DoD facility design/investigations and Wastewater Treatment Plant design (especially in Alaska).

• Example projects submitted must be within the last seven years and relevant to the scope, size, and location of this project.

• Not explicitly stated in this attachment, but it pertains to a contract for Architect-Engineering Services.

• Qualification packages are due by electronic submission (email for <5MB, https://safe.apps.mil for >10MB).

• Evaluation will be conducted in accordance with The Brooks Act and FAR Subpart 36.6.

• Selection criteria include: Professional Qualifications, Specialized Experience and Technical Competence, Capacity, Past Performance, and Geographic Proximity.

• A Combined Technical/Risk Rating Method will be used, focusing on Professional Qualifications, Capacity, and Geographic Proximity.

• Technical Risk Assessment will consider potential disruptions, degradation of performance, and need for oversight.

• Past Performance Relevancy will be assessed, with "Very Relevant" receiving the highest rating.

• A Performance Confidence Assessment will be assigned based on recent/relevant performance.

• Discussions will be held with the top three firms, and pricing will be requested from the highest-ranked firm.

• Contracts will not be awarded to firms with "Red/Unacceptable" or "No Confidence" ratings in any evaluation criteria.

• Offerors must identify their business type (large, small, small disadvantaged, 8(a), HUBZone, woman-owned, very small, veteran-owned, service-disabled veteran-owned).

• Firms with corporate/branch offices or subcontractors located in Alaska will be considered advantageous.

• Firms proposing disciplines represented in Alaska will be considered advantageous.

• Failure to meet instructions may result in exclusion from evaluation.

• Any exceptions to instructions must be clearly identified with rationale.

• Subcontractors and outside associates must be identified upfront and approved by the Contracting Officer.

• Offerors must identify key personnel in SF-330 Part I, Section G who worked on submitted projects.

Other / Unclassified

This document is a Standard Operating Procedure (SOP) for sampling porous surfaces for Polychlorinated Biphenyls (PCBs). It details the methodology, equipment, and procedures for collecting samples from various porous materials, including hard surfaces (like concrete and brick) and soft surfaces (like wood and plasterboard).

This document provides detailed technical guidance on how PCB sampling is to be conducted on porous surfaces. If the opportunity involves environmental sampling, site investigation, or remediation related to PCBs, this SOP outlines the expected methods and quality control measures. Bidders may need to demonstrate familiarity with or adherence to such procedures, especially if they are expected to perform similar sampling activities or if the opportunity requires compliance with EPA sampling protocols.

Form / Attachment / Pricing Sheet

This document is a template for a "Basis of Estimate" (BOE) to be used by contractors when preparing their cost proposals for the "Replace Upper Digester Compressors 1&2" project at Eielson AFB, AK.

• Project Identification: Includes Project Title, Project Number, Location, and Program Year (FY26).
• Estimate Details: Requires information on construction duration, temporary space needs, and the class/level of estimate (Class 1/Programming).
• Scope Summary: Prompts for facility type, category codes, floor area, height, and building systems.
• Special Considerations: Includes sections for AT/FP, Cybersecurity, Environmental mitigation, and deviations from standards.
• Key Assumptions: Requires documentation of assumptions affecting costs, unusual schedule requirements, exclusions, exceptions, demolition needs, and facility-specific items.
• Government-Furnished Information: Specifies details on Government-furnished equipment.
• Description of Estimate: Outlines methods used, sources of cost data, area cost factors, productivity markups, labor premiums, overheads, profit, bond, risk, and contingency.
• Contracting Method: Placeholder for the proposed contracting method.

This template guides bidders on the specific cost and estimating information required by the government. Completing this BOE accurately and thoroughly is crucial for proposal submission and evaluation. It ensures that bidders provide a detailed breakdown of their cost estimations, assumptions, and any deviations from standard requirements, allowing the government to assess the reasonableness and completeness of the proposed costs.

Form / Attachment / Pricing Sheet

This document is a Past/Present Performance Questionnaire (PPQ) intended to gather information about a contractor's performance on previous or current contracts. This information is considered source selection sensitive and is used to assess past performance, which is a key factor in best value source selections.

• Section 1: Contract Identification: Collects details about the contract being evaluated, including contractor name, Cage Code, contract number, type, period of performance, initial and final costs, and a description of services provided.
• Section 2: Customer or Agency Identification: Gathers information about the customer or agency that received the services, including their name, description, and geographic scope of services.
• Section 3: Evaluator Identification: Details about the individual completing the questionnaire, their title, contact information, and the length of time they worked on the subject contract. It also includes information about the firm being evaluated and a brief description of the project.
• Performance Evaluation: Questions assessing the reasonableness of contract fees, the thoroughness of the work, and the quality of submittals. It includes a rating scale (Violet, Blue, Green, Yellow, Red, N/A) for specific performance aspects such as quality, examination of alternatives, cost estimates, budget adherence, responsiveness to errors, cooperation, and employee qualifications.
• Section 5: Narrative Summary: Open-ended fields for the evaluator to provide reservations about soliciting the contractor in the future and any additional comments on performance.
• Subcontractor Consent: A section for subcontractors, joint ventures, or teaming partners to consent to the discussion of performance information with the prime contractor.
• Return Information: Contact details (mailing address and email) for Kimberly Graham at Eielson AFB, AK, for returning the completed questionnaire.

Bidders may be asked to provide this questionnaire to their past customers to document their past performance. The questions are designed to elicit detailed feedback on project execution, quality, responsiveness, and overall contractor performance. The information gathered will be used by the government to assess the bidder's likelihood of success on the current opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for an Architect-Engineer (A-E) to perform design services for the replacement of the upper digester compressors 1 & 2 at Eielson AFB's Wastewater Treatment Plant (WWTP). The existing compressors are inoperable, leading to improper sludge digestion, reduced gas production, and potential freezing of the methane stack in winter.

• Design services for the replacement of upper digester compressors 1 & 2.

• Assessment of existing compressors, piping, and related appurtenances.

• Development of design concepts, cost estimates, and comprehensive construction documents (drawings, specifications, schedules).

• Consideration of extreme Arctic conditions.

• Design shall include upgrading motor conductors, re-routing piping, evaluating existing control panels and SCADA systems for reuse or replacement, and incorporating new blowers into the SCADA system.

• Provisions for the abatement and disposal of any hazardous materials disturbed during the project.

• The A-E will submit intermediate design documents at 65%, 95%, and 100% stages.

• Design must adhere to industry standards (NFPA, UFC, AFMAN, UFGS) and Air Force-specific criteria, as well as OSHA and ADA standards.

• Deliverables include drawings, specifications, cost estimates, design analysis, and DD Form 1354 (Transfer and Acceptance of Real Property).

• The design schedule commences upon receipt of the initial Notice to Proceed (NTP).

• Key milestones include 65% design due (45 days after NTP), 65% Gov't Review (21 days), 95% design due (24 days after NTP to 95%), 95% Gov't Review (21 days), and 100% Document Preparation (14 days after receipt of NTP to 100%).

• The project is located at Eielson AFB, Alaska.

• Hazardous Materials: The A-E must use the "WWTP Hazardous Material Assessment, Nov 24" report. Testing for Polychlorinated Biphenyls (PCBs) on painted surfaces and concrete is required. Asbestos-containing material (ACM) must be assumed where suspected. Lead-based paint is not expected based on the report.

• Special demolition procedures for hazardous materials must be specified.

• The A-E must coordinate with the Eielson AFB project engineer and Environmental Element.

• Government-furnished information includes the Hazardous Material Assessment, Eielson AFB Division 1 Specifications, and Digester As-Builts.

Form / Attachment / Pricing Sheet

This document is Standard Form 330 (Rev. 7/2021), "Architect-Engineer Qualifications." It is used by firms to submit their qualifications for architectural and engineering services.

• Part I - Contract-Specific Qualifications: Collects information about the specific contract, including title, location, public notice date, solicitation number, and point of contact.
• Proposed Team: Details the prime contractor and key subcontractors, including firm name, address, and role in the contract.
• Resumes of Key Personnel: Requires information on key personnel, including name, role, firm, years of experience, education, professional registration, and other qualifications.
• Relevant Projects: Requires a description of relevant projects, including title, location, year completed, brief description, and specific role.
• Example Projects: Allows for the presentation of up to 10 example projects that best illustrate the proposed team's qualifications.
• Additional Information: A section for any other information requested by the agency.
• Authorized Representative: Section for signature, name, title, and date.

Bidders must complete and submit this form as part of their proposal to demonstrate their firm's and proposed team's qualifications and experience for the specific architectural and engineering services being procured. It is a critical component for evaluation.

Other / Unclassified

This document is a "Hazardous Materials Assessment" for the Eielson Waste Water Treatment Plant (WWTP) Repair SCADA System Project at Eielson AFB, Alaska. It details the findings of a survey conducted from November 5-7, 2024, to identify the presence of hazardous materials that may be disturbed during renovation and remodeling.

This assessment is crucial for bidders as it identifies potential hazardous materials within the Waste Water Treatment Plant buildings (B2316, B2317, B2320, B2321, B2322, and B2324) that could impact the project scope, timeline, and cost. Key findings include:

• Asbestos-Containing Materials (ACM): While many tested materials were found to be non-asbestos containing, the report notes assumed ACM in hidden areas like pipe insulation, damp-proofing, wiring insulation, boiler gaskets, and flange gaskets. Any ACM disturbed during renovation must be removed by trained asbestos workers.
• Lead-Containing Materials: Lead-based paint was identified on original construction concrete and CMU block walls. Other surfaces also showed varying levels of lead. Disturbance of lead-containing materials requires lead-trained personnel and adherence to OSHA standards.
• PCB-Containing Materials: PCBs were detected in some paint and sealant samples. Materials with detectable PCB concentrations cannot be disposed of in Alaska landfills and require special handling and disposal.
• Mercury-Containing Materials: Fluorescent lamps and older thermostats may contain mercury and require proper disposal.
• Other Hazardous Materials: Radioactive smoke detectors, refrigerants in cooling systems, and heat transfer fluids were also identified.

The report provides generalized requirements for hazardous materials and outlines regulatory constraints. Bidders should carefully review the findings to understand the potential hazards and associated compliance requirements for their proposals and execution plans.