Fully Integrated ScriptPro Medication Delivery System

Sole Source Justification

This document justifies a sole source acquisition for a brand-name ScriptPro robotic prescription medication management dispensing system. This system is needed to support the expanded Outpatient Satellite Pharmacy in the Emergency Department at the Dallas Veteran Affairs Medical Center (VAMC). The procurement aims to enhance patient safety, improve workflow, and ensure timely access to medications.

• Fully integrated ScriptPro robotic prescription medication dispensing system.

• Includes robotic dispensing system, workstations, workflow management software, custom fixtures, and support services.

• System must be compatible with existing ScriptPro systems at Dallas VAMC, Fort Worth Outpatient Clinic Pharmacy, Sam Rayburn Memorial Veterans Center, and Tyler Outpatient Clinic Pharmacy.

• Essential for end-to-end medication dispensing and workflow automation tailored for VA pharmacy operations.

• Awarded as a new firm-fixed-price contract.

• Includes a twelve-month base period of performance.

• Not applicable, as this is a sole source justification.

• The procurement is restricted to ScriptPro USA Inc. or its authorized reseller, Veterans Healthcare Supply Solutions (VHSS), a Service Disabled Veteran-Owned Small Business (SDVOSB).

• This restriction is due to the proprietary nature of the ScriptPro system and the need for compatibility with existing VA infrastructure, avoiding duplication of costs and delays.

• Market research was conducted from November 2025 through February 2026.

• The Buy American Act applies, with specific component exemptions noted.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a fully integrated ScriptPro Medication Delivery System. The Department of Veterans Affairs (VA) is seeking proposals for this system, which includes hardware, software, and associated services.

• Fully integrated ScriptPro Medication Delivery System.

• Specific components include:

  • CRS 150: Compact Robotic Prescription Dispensing System
  • Enterprise HCI 2000 Platform
  • Workflow Management System Software 2.0
  • Pharmacy Services Portal Module
  • Pharmacy Workstations
  • Zebra ZD621-2P Printer with Peel Bar
  • Notice Board 40
  • SP Kiosk
  • Remote Access Software (RAS)
  • Electronic Signature Device and Locking Stand
  • Inspection Camera
  • SP Datapoint Monitor Add-On
  • Eyecon 9430
  • Terminal Emulation/Service/KVM Setup
  • Terminal KVM Device Add-On
  • Rx Paperwork Printer
  • Smart Card Scanner
  • Ticket Window Display
  • SP Kiosk Stand
  • Audio Package Speaker
  • Audio Package Setup/System Integration for Notice Board
  • SP Central Communications Module
  • HCI EDGE VM License
  • Rx Paperwork Printer Barcode Card
  • Standard Interface
  • Security Entitlement (HCI 1000/2000, Robotic System, Endpoint Security Management)
  • Custom Fixtures
  • Subscription and Support Services (12 months)

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base period of 90 Days ARO, with an end date of 455 Days ARO for the subscription and support services.

• Award will be made to a single responsible Offeror.

• Offers are due by April 1, 2026, at 10:00 am CDT.

• Submission Instructions:

  • Submit offers via email to stephanie.reeves@va.gov and shannon.hodgson@va.gov with "Solicitation 36C25726Q0290" in the subject line.
  • Submit a signed SF 1449 signature page.
  • Submit signed SF 30 solicitation amendment acknowledgements.
  • Complete vendor information in Section B.1.
  • Complete the schedule of services and price responding to all line items in Section B.2.
  • Complete provisions 52.209-7, 52.219-1, and 52.225-2.
  • If not the OEM, submit an authorized distributor letter.
  • Submit offers in two volumes: Technical Capability and Price.

• Evaluation Criteria: Lowest-priced, technically acceptable offer. Quotes will be evaluated using Simplified Acquisition Procedures.

• This requirement is 100% set aside for Small Business entities.

• Offerors must be verified/registered in SAM and SBA.

• Technical questions are due by March 30, 2026, at 12:00 pm CDT.

• Offerors agree to hold prices firm for 60 calendar days from the offer due date.

• Payment will be made via Electronic Funds Transfer (EFT) through the Tungsten Network.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the installation and support of a fully integrated medication delivery system, specifically the "Brand Name Only ScriptPro Equipment," for the Outpatient Satellite Pharmacy in the Emergency Department at Dallas VAMC.

• Installation and Delivery: Contractor will deliver and install VA equipment and software during normal business hours. This includes providing all necessary items, calibrating, testing, and evaluating the equipment after installation.

• Equipment and Software: The system includes a Robotic Prescription Dispensing System, Workstations, Enterprise Workflow Management Platform and Software, Custom Fixtures, and Support Services.

• Interfacing: The equipment must interface with VISTA, CPRS, and Pharmacy Program Management.

• Location: Installation will occur at the Outpatient Satellite Pharmacy, Emergency Department, Dallas VAMC, 4500 S Lancaster Rd, Dallas, TX 75216.

• Deliverables: Installation of all listed equipment and software, system integration and testing, staff training, go-live support, and operational readiness documentation.

• Conformance: Equipment must conform to the latest published standards (e.g., NFPA-99, UL, OSHA, JCAHO) and manufacturer's specifications.

• Parts: Contractor must have ready access to all parts within three business days. New or rebuilt parts meeting OEM standards are required. Excluded items include user-replaceable expendable parts/supplies and parts replaced for cosmetic reasons.

• Software: Contractor will provide and update software applications, make recommendations for upgrades, and provide unlimited telephone and email support. Software fixes, patches, and free updates must be available throughout the contract duration.

• Troubleshooting & Repair: Contractor is responsible for isolating and repairing hardware, software, and communications equipment issues.

• Hours of Operation: Services are generally performed Monday-Friday, 8:00 am - 4:30 pm CST, excluding holidays, unless otherwise approved.

• Response Time: Telephone support is available during normal hours, with a goal of responding to inquiries within one hour.

• Reporting: Written progress reports are required by the second workday following the end of each service period.

• Servicing: Technicians must be Scriptpro certified. Scriptpro OEM parts are required for maintenance. Contractor must have physical presence and prior geographical coverage experience in the VA NTX Healthcare system.

• Security: Strict adherence to VA security protocols, including data handling, access control, and information system security, is mandatory. Vendor personnel will not be issued direct system access but will be chaperoned by VA personnel.

• Place of Performance: Outpatient Satellite Pharmacy, Emergency Department, Dallas VAMC, 4500 S Lancaster Rd, Dallas, TX 75216.

• Period of Performance: Not explicitly stated in this section, but implied to cover installation, activation, and ongoing support services.

• Site Visit: A site visit and inspection of all equipment condition is mandatory prior to contract award.

• Compliance: Contractor must comply with Federal, State, and local laws, and regulations, including Joint Commission Accreditation Healthcare Organization (JCAHO) standards.

• Personnel: A qualified Program Manager is required. Contractor personnel must be Scriptpro certified and meet specific experience requirements. Contractor employees are subject to immediate removal for violations of law, VA security, or confidentiality requirements.

• Warranty: A one-year limited warranty is included for all equipment.

• Records Management: All records created during the contract belong to VAHCS-NTX and must be managed according to applicable laws and regulations.