Functional Flight Check Program (FCF)

Sources Sought Notice

This notice is for information and planning purposes only and is not a Request for Proposal (RFP) or Quotation. The government is conducting market research to determine interest, capability, and socio-economic category of potential sources for a Functional Flight Check Program (FCF) at Patrick Air Force Base. This requirement is being considered under a small business set-aside program.

• Provide aircrew services to perform HH-60W Functional Check Flights (FCFs).

• Conduct maintenance flight tests, communication and mission equipment trouble shooting.

• Perform Operational Check Flights (OCFs) and Acceptance Test Profiles (ATPs) to determine aircraft airworthiness and maintenance status.

• Perform aircraft engine rinses, recoveries, pick up or deliveries to and from CONUS locations, and worldwide locations for the PR Helicopter Rescue Squadron (RQS).

• All operations must comply with DoD, DCMA, FAA, and other applicable official publications, regulations, instructions, manuals, technical orders, and drawings.

• A Draft Performance Work Statement (PWS) is attached.

• NAICS Code: 488190

• Size Standard: $40 Million

• GSA SIN/MAS: 488190

• Interested parties should submit a capabilities package (max 5 pages) outlining their capabilities, business size (annual revenues, employee size), business status (8(a), HUBZone, SDVOSB, WOSB, EDWOSB, small business), anticipated teaming arrangements, and a description of similar services offered.

• Include DUNS, Cage Code, SAM expiration date, GSA contract number and expiration (if applicable), and any related specifications/drawings.

• Responses must state if the firm is a supplier or manufacturer.

• If teaming, delineate work between prime and partners.

• Include three past references with current contact information and contract number.

• If subcontracts are used, provide anticipated percentage and type of business (small/large).

• Submission Deadline: April 21, 2026, at Noon.

• Submission Method: Electronically in PDF format to cynthia.whittaker@spaceforce.mil and gage.belyeu.2@spaceforce.mil.

• Telephone responses will not be accepted.

• The requirement is being considered under a small business set-aside program.

• Interested parties or potential contractors must be registered with the System for Award Management (SAM) to be eligible for contract award or payment.

• This notice does not constitute a commitment by the Government.

• The Government will not pay for information requested or costs incurred in developing information.

• All information submitted is voluntary.

• Responses marked "proprietary" will be handled accordingly.

• Responses will not be returned.

• This notice is not a solicitation and does not constitute an offer.

• The Government may not respond to questions posed in industry responses.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing non-personal services to support the U.S. Air Force Reserve 920th Rescue Wing (920 RQW) Functional Check Flight (FCF) Program at Patrick Space Force Base, FL. The contractor will provide maintenance and test flights for HH-60W aircraft.

• Provide aircrew services for HH-60W Functional Check Flights (FCFs), maintenance flight tests, Operational Check Flights (OCFs), Acceptance Test Profiles (ATPs), and aircraft recoveries or deliveries.

• Perform aircraft engine rinses.

• Provide instructional training to USAF personnel.

• Troubleshoot communication and mission equipment.

• Reposition aircraft between home station and off-station locations (CONUS and OCONUS).

• Primary place of performance is Patrick Space Force Base, FL, with potential OCONUS operations.

• Deliverables include Flight Services, Letter of Identification (LOI), Monthly Contract Status Report (MCSR), Trip Report, and Post Award Meeting Minutes.

• Performance standards include on-time delivery for services and reports, with specific acceptable quality levels (AQLs) and inspection criteria outlined.

• Penalties will be applied for missed contract-supported sorties (e.g., $400/day for Pilot, $300/day for SMA).

• Period of Performance: One (1) base year of 12 months and four (4) 12-month option years, plus a six-month option under FAR 52.217-8.

• Primary Place of Performance: Patrick Space Force Base, FL.

• Staffing: Two (2) fully qualified helicopter pilots (one current Instructor Pilot) and one (1) qualified Instructor Special Missions Aviator (flight engineer).

• Qualifications: All aircrew must be previously HH-60W qualified, possess an FAA Class 2 medical certificate, and maintain required certifications and currency.

• Security: All personnel require a minimum of an active secret clearance before contract award and must remain worldwide deployable.

• Personnel must possess a valid U.S. driver's license and passport.

• Contractor must provide a contingency plan for continuation of essential services during crises.

• Government-furnished equipment (office, computer, phone, desk, chairs, filing cabinets) will be provided. Contractor must provide necessary training at their own expense.

• Contractor must report all labor hours via a secure data collection site (https://sam.gov/entity-reporting).