FY26 4TH QTR CERTIFIED

Form / Attachment / Pricing Sheet

This document, titled "CONTRACTOR'S INFORMATION," is a form required for contractors to provide their company details. It appears to be a prerequisite for participation or a part of the submission process for an opportunity related to FCI Elkton for Q4 FY26.

• Name of Company
• Unique Entity ID
• Cage Code
• Point of Contact Name
• Email Address
• Phone Number

Bidders must complete and submit this form with their company's identifying information. This is a foundational step for engaging with the opportunity and ensuring proper identification and communication with the contracting entity.

Form / Attachment / Pricing Sheet

This document, "CERTIFIED Q4 FY2026 MENU SPECS.pdf", outlines the specific menu items, their descriptions, and quantities required for the fourth quarter of Fiscal Year 2026. It serves as a detailed specification for food service procurement, emphasizing compliance with religious dietary laws (Halal and Kosher).

• Menu Items: Lists specific food items with detailed descriptions of ingredients and preparation (e.g., Certified Halal Cheese Omelet Meal, Certified Halal Meat - Chicken Cacciatore Meal, Kosher Meat - Turkey Cutlet Meal).
• Quantities: Provides estimated order quantities for each line item.
• Dietary Compliance: Clearly specifies Halal and Kosher requirements for relevant items, including ingredient restrictions and certification marks.
• Delivery & Dating Requirements: Stipulates delivery windows (07/13/26 - 09/18/26), the need for warehouse appointments, and product dating requirements (must be received within 6 months of production date and usable within 12 months).
• Surcharges: Requires inclusion of any necessary fuel surcharges in the bid.
• Quantity Rounding: Instructs bidders to round down bid quantities to the closest deliverable quantity.

This document is critical for potential bidders as it defines the exact products and specifications for food items being procured. Bidders must carefully review each item's description, quantity, and dietary compliance requirements (Halal/Kosher) to ensure their offerings meet all specifications. Adherence to delivery timelines, dating requirements, and surcharge inclusion is essential for a compliant bid. Failure to meet religious diet specifications will result in the item not being considered for award.

Solicitation / RFP / RFQ

This document outlines the delivery schedule and requirements for "CERTIFIED" items for FCI Elkton for Q4 FY26. It specifies the delivery period, quote submission instructions, and inspection criteria.

• Delivery Period: Monday, July 13th, 2026, to Friday, September 18th, 2026.

• Delivery Hours: 7:00 AM to 2:00 PM EST. Federal holiday deliveries are not accepted.

• Pre-Arrangement: Delivery schedules must be pre-arranged with the receiving warehouse.

• Inspection: All items will be closely inspected. Receipt of delivery may be conditional for up to three (3) days for examination and testing.

• Palletization: All deliveries must be palletized.

• Temperature Requirements:

  • Non-frozen, perishable foods: 34-41 degrees F.
  • Canned goods: Above 34 degrees F and not frozen.
  • Frozen foods: 0 degrees F or below (items showing signs of thawing will be refused).

• Religious Diet Items: Must be marked with a Kosher Symbol on individual packages or will be refused.

• Nonconforming Supplies: May require repair or replacement at no increase in contract price. Items found unacceptable must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.

• Requirement Number: 15B21626Q00000006

• Period: Q4 FY26

• Quotes Due: Wednesday, June 10th, 2026, at 10:00 AM EST.

• Submission Method: Via email to Ikress@bop.gov.

• Late Quotes: Will not be considered for award.

• Contact for Questions: Food Service Warehouse at 330-420-6200 X 1316/1361.

Not specified in this document.

• Requested quantities are approximate; bids should be rounded to the nearest pack size.
• Failure to meet delivery schedules or specifications may negatively impact past performance, potentially affecting future award decisions or a determination of responsibility.