FY26 A1 FCI MILAN SUBSISTENCE QTR 4

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) from the U.S. Department of Justice, Federal Bureau of Prisons (FCI Milan, MI) for 4th Quarter FY 2026 SUBSISTENCE items. The acquisition is set aside for small businesses.

• Procurement of subsistence items for the 4th Quarter of FY 2026.

• Delivery is to be completed within thirty (30) days of order.

• Items not delivered within the required timeframe may be subject to cancellation, with shipping and restocking fees the responsibility of the vendor.

• This acquisition will be procured in accordance with RFO Part 12 – Acquisition of Commercial Products and Commercial Services.

• Award may be made without discussion; initial quotes should reflect the ability to perform at a reasonable price.

• The government intends to award a contract to the offeror whose quote represents the best value based on price, technical acceptance, and past performance.

• Offerors must be registered in the System for Award Management (SAM) and include their SAM.gov Unique Entity ID.

• Quotations must be submitted via email to C1dennis@bop.gov and A1weaver@bop.gov.

• Offerors must fill in the attached Excel sheet and submit in that format; other formats will not be accepted. Handwritten bids will be rejected.

• Deadline for submission: June 02, 2026, at 12:00 PM Eastern Standard Time.

• Quotations must be received by the specified date and time to be considered.

• Evaluation will be based on price, technical acceptance, and past performance.

• This acquisition is set aside for small businesses.

• Faxed/mailed quotations will not be accepted.

• The government reserves the right to require additional information for pre-award determination of responsibility.

• Questions can be directed via email to C1dennis@bop.gov and A1weaver@bop.gov.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, FCI Milan, MI intends to issue a solicitation for the acquisition of various food items. This acquisition is set aside for small businesses.

• Acquisition of various food items.

• Delivery to Federal Correctional Institution, Milan, MI.

• Terms are FOB Destination.

• Full delivery must be completed by July 30, 2026.

• Contract type: Firm-fixed price.

• The solicitation will be available on or about May 21, 2026, on www.sam.gov.

• Anticipated date for receipt of quotes: June 2, 2026, at 12:00 pm EST.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government reserves the right to award to responsible vendor(s) whose offer conforms to the solicitation and is most advantageous.

• Bids must be submitted in the attached Excel sheet format; handwritten bids will be rejected.

• This acquisition is set aside for small businesses.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Interested parties are responsible for monitoring www.sam.gov for all future information, including amendments and awards.

• Please include shipping in all pricing.

• Payment will be made using Electronic Funds Transfer (EFT) or the Government Purchase Card.

• Points of Contact: Curtis Dennis (Supervisory Contract Specialist) and A. Weaver (Property and Procurement Specialist).

Forms / Attachments / Pricing Sheets

This document outlines the detailed specifications for subsistence items required for Fiscal Year 2026, Quarter 4, at FCI Milan. It serves as a critical reference for vendors to understand the exact product requirements, quality standards, and packaging for each item. Bidders must ensure their offerings strictly comply with these specifications to be considered for award.

• Product Specifications: Detailed descriptions for various food items including butter, cheeses, margarine, tofu, beans, vegetables, cereals, spices, dressings, juices, soups, and more.
• Compliance Requirements: All items must comply with Federal, State, and local regulations, including the FD&C Act and Fair Packaging and Labeling Act. Specific adherence to National Menu Specifications is mandatory; no substitutions are accepted.
• Grading and Standards: Many items require specific U.S. Grades (e.g., U.S. Grade AA, A, B, C) and must conform to defined standards (e.g., 7 CFR 58.2621-2627, 21 CFR 133.113).
• Packaging and Labeling: Requirements for packaging size, type (e.g., sealed bags, containers, cans), and labeling (e.g., ingredient declaration, delivered weight) are specified.
• Origin: Some items must be a product of the United States or Canada.
• Allergen Information: Compliance with allergen labeling requirements of the FD&C Act is necessary.

This document is essential for potential bidders to accurately quote products. Vendors must carefully review each item's specifications, including grade, origin, packaging, and any special requirements (like low sodium for soup bases or specific cheese types). Failure to meet any specification will result in the item not being considered for award. Bidders need to indicate case size and pack on their bids as requested.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically for food items. The Federal Bureau of Prisons (FBP) at FCI Milan is issuing this solicitation.

The solicitation details a "SCHEDULE OF SUPPLIES/SERVICES" which includes a comprehensive list of food items to be procured. Each item is specified with a unique item number, description, quantity, unit, unit price, and amount. Examples of items include various types of butter, cheese, margarine, beans, spices, canned vegetables, and more. Detailed specifications are provided for each item, including grade, type, style, ingredients, and packaging requirements.

• Solicitation Number: 15B41726Q00000014

• Solicitation Issue Date: 05/21/2026

• Offer Due Date: 06/02/2026 12:00 ET

• Period of Performance: The "Line Period of Performance" for Item 0001 is 07/01/2026 - 07/31/2026. Other items may have different periods not explicitly stated on the first page.

• Contract Type: Implied to be Firm Fixed Price based on the "Evaluation: Firm Fixed Price" note.

• Submission Instructions: Offerors are instructed to email signed quotes to c1DENNIS@bop.gov and a1weaver@bop.gov. Delivery will not be accepted prior to July 1, 2026.

• Evaluation Criteria: The document references FAR 52.212-2 (DEV) for evaluation, which typically involves price and past performance. Specific evaluation factors are to be inserted in the solicitation.

• Set Aside: The acquisition is set aside 100.00% for Small Business.

• NAICS Code: 311999

• Size Standard: 700 Employees

• The solicitation includes numerous FAR and Deviation clauses, covering terms and conditions, payment, patent indemnity, security, and other contractual requirements.

• Delivery is FOB Destination.

• The document is 52 pages long, indicating a comprehensive list of requirements and clauses.