FY26 Concert Production Support

Other / Unclassified

This document contains standard clauses for Nonappropriated Fund (NAF) contracts. It outlines definitions, legal status, claims and protest procedures, representations, advertisements, examination of records, hold harmless agreements, insurance requirements, procurement integrity, termination clauses (convenience, mutual agreement, cause), changes, social responsibility and labor standards, inspection and acceptance, commercial terms, taxes, invoices, governing law, sustainability, proof of shipment, variation in quantity, partial deliveries, payments, discounts for prompt payment, notification of debarment/suspension status, non-waiver of defaults, travel, minimum wage, paid sick leave, and representations regarding telecommunications equipment and child labor. It also lists clauses incorporated by reference.

This document is crucial for any bidder responding to a SAM.gov opportunity that involves a NAF contract. It details the legal and contractual framework, outlining the rights and responsibilities of both the contractor and the NAFI. Understanding these standard clauses is essential for accurately assessing the risks, obligations, and requirements of the contract, which directly impacts proposal development and potential award. Key areas for bidders to note include dispute resolution, termination conditions, labor standards, payment terms, and specific representations required.

Solicitation / RFP / RFQ

This document is a Nonappropriated Fund Request for Quotations (RFQ) for Production Support for a 2026 Concert Tour, to be held at 6 Air Force Installations. It is not an order and does not commit the Government to any costs.

• Production support services for a concert tour.

• Specific dates and locations for three "Summer Heat" events are listed:

  • Summer Heat #1: July 18-25 at Fairchild AFB, WA and Malmstrom AFB, MT.
  • Summer Heat #2: August 15-22 at Buckley SFB, CO and Ellsworth AFB, SD.
  • Summer Heat #3: September 12-19 at JB MDL, NJ and Dover AFB, DE.

• The following attachments are provided and must be completed by the quoter:

  • 2026 SOW Attachments.pdf
  • Wage Determination FY26.xlsx
  • Nonappropriated Fund Standard Clauses 30 May 2025.pdf
  • SOW - 2026 AFE Concert Production.docx

• Delivery is by September 30, 2026.

• The contract type is not specified, but it is a request for quotation.

• Quotations must be furnished to the issuing office on or before the close of business on March 27, 2026.

• The issuing office is AFSVC/VPER, JBSA Lackland, TX 78236-9854.

• For information, contact Whitney Ward at whitney.ward.1@us.af.mil or 380-459-8120.

• Not specified in the provided document.

• This is a request for information and quotations, not an order.

• Any representations and/or certifications attached must be completed by the quoter.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a production company to provide comprehensive concert production support for Air Force Entertainment (AFE) LIVE STAGE's 2026 concert series at six Air Force installations. The goal is to augment AFE assets and personnel to meet artist performance requirements, foster resiliency, and build morale.

• Concert Schedule: The program runs from July 13, 2026, to September 30, 2026, with concerts at six specified Air Force installations (Fairchild AFB, WA; Malmstrom AFB, MT; Buckley SFB, CO; Ellsworth AFB, SD; JB MDL, NJ; and an unlisted sixth location for September 19).

• Contractor Responsibilities: Advance artists, identify production support requirements, provide all technical equipment, personnel, and transportation as detailed in Part II. This includes staging, audio, lighting, video, backline, and crowd control equipment.

• AFE Responsibilities: Provide specified equipment (roof, AFE-provided audio/video components, follow spots, etc.) and any additional equipment needed for artist riders not supplied by the contractor.

• Technical Personnel: Contractor personnel must be skilled, professional, capable of transporting, setting up, operating, and tearing down all specified systems, and able to pass base entry security requirements.

• Contractor personnel must possess the skill and professional expertise to fully operate all provided systems.

• All personnel must be capable of passing standard base entry security requirements and adhering to all host base protocols.

• Period: July 13, 2026, through September 30, 2026.

• Locations: Six (6) Air Force Installations (specific locations and dates provided in Part III).

• Technical Equipment: Detailed specifications for stage, roof, audio, lighting, and video systems are provided in Part II. Contractor must meet or provide mutually agreed-upon equivalents.

• Personnel: A minimum of sixteen (16) contractor staff are required, including a Production Manager, Stage Manager, Audio Technician, Video Director, Lighting Director, eight (8) General Technicians, two (2) Production Drivers, and one (1) Stage/Roof Technician (Telehandler qualified). All staff must pass background checks and possess valid US Government identification.

• Transportation: Contractor is responsible for all equipment and personnel transportation.

• Lodging & Meals: Host bases will provide lodging and four meals on performance days.

Form / Attachment / Pricing Sheet

This document provides updated Service Contract Labor Standards Act (SCLSA) wage determinations for various Air Force (AF) bases located in CONUS (lower 48 states) and OCONUS (Alaska, Hawaii, US Territories).

• Lists AF bases, their respective states and counties.
• Provides the applicable Wage Determination (WD) number.
• Indicates the Revision Number (Rev #) for each wage determination.
• Includes specific wage determination numbers and their revision counts for bases such as Buckley, Dover, Fairchild, FE Warren, Joint Base McGuire-Dix-Lakehurst, and Malmstrom.

This information is crucial for bidders to understand the minimum wage and benefit requirements for service contract employees working at the specified locations. It directly impacts labor cost estimations and compliance with federal regulations when preparing proposals for opportunities associated with these bases.

Forms / Attachments / Pricing Sheets

This document contains technical drawings and specifications related to concert production for the year 2026. It includes a stage plot, a lighting plot with a symbol key, and a rigging plot detailing weight loads.

• Stage Plot: Depicts the dimensions of a 52x40x5 stage with a 20x24 wing, showing the placement of various elements marked with 'X'.
• Lighting Plot: Illustrates the flown lighting configuration with a scale of 1:50. Includes a symbol key identifying different types of lighting fixtures (e.g., Mega Lite Spot Bot, PR Lighting XLED) and their associated TMX addresses or model numbers.
• Rigging Plot: Details the rigging structure with labels for various points (V1-V6, L1-L6, A1-A4) and their respective weight load capacities in pounds (LBS). The total weight load is indicated as 16300 LBS.

This information is crucial for bidders to understand the physical and technical requirements for concert production, including stage layout, lighting equipment specifications, and structural load capacities. It directly impacts the planning, equipment selection, and technical execution of the event.