FY26 Protective Coating BPA

Amendment / Modification

This amendment (A01) to RFQ FA440723Q0001 makes the following changes:

• Extends the Proposal Due Date and time to May 28, 2026, at 01:00 pm Central Time, as specified in Paragraphs 4 and 7.

• Updates Section D to incorporate answers to RFIs.

• Attaches an RFI Log (Attachment 5) dated May 19, 2026.

• Section A (Paragraphs 4 and 7) regarding Proposal Due Date.

• Section D (incorporating RFI answers).

• The Proposal Due Date has been extended to May 28, 2026, at 01:00 pm Central Time.

Solicitation / RFP / RFQ

This document is a Request for Pricing Quote (RFQ) for a FY26 Protective Coating Blanket Purchase Agreement (BPA). The government intends to establish a multiple-award BPA for Total Small Business. The selection will be based on responsible offerors and pricing representing best value.

• The BPA will cover protective coating supplies or services.

• Services will be performed in accordance with Attachment 2, Statement of Work (SOW).

• Pricing will be based on Attachment 1, Approved Price List.

• The BPA has a total dollar limitation not to exceed $1,500,000.

• Individual purchase limitations will not exceed the simplified acquisition threshold.

• Period of Performance: 30 May 2026 through 30 April 2031.

• Contract Type: Multiple-award Blanket Purchase Agreement (BPA).

• Proposal Due Date: 28 May 2026 @ 01:00 PM Central Time.

• Submission Method: Email to Nathan.Wells.11@us.af.mil.

• Required Attachments: Cover letter on company letterhead (including company name, address, POC), and the attached pricing sheet.

• Offer Acceptance Period: Must be valid prior to 31 July 2026.

• Evaluation: Based on responsibility and best value pricing.

• This BPA is set aside for Total Small Business.

• NAICS Code: 238320.

• RFIs or clarifications must be submitted in writing by 14 May 2026 @ 1:00 PM Central Time.

• Contractors must identify any potential Organizational Conflict of Interest (OCI).

• Authorized personnel for placing calls against the BPA will be identified via an Authorization Letter.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) related to the Protective Coating BPA RFQ FA440723Q0001.

• Line Items for Specific Coatings: The government is not interested in adding line items for asphalt shingle or road protective coatings at this time. However, they clarified that line items can be added for protective coatings not yet listed on the price schedule, but the response was "No" to this specific question.
• GSA Schedule Requirement: A GSA schedule is not required to participate in this opportunity. It is a Total Small Business opportunity, and pricing will be evaluated on best value parameters.
• Pricing Schedule: All items on the bid (pricing) schedule need to be priced, except for those items that represent a percentage of the total job.

This RFI log clarifies pricing and participation requirements, but does not appear to alter the core solicitation details or deadlines.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for protective coatings for Fiscal Year 2026. It serves as a pricing sheet for potential bidders to reference or utilize when preparing their proposals.

• The sheet details various protective coating services and related items, including:
  • Aerial lift truck services (daily and weekly)
  • Boom work platform services
  • Mobilization/Demobilization
  • Tarpaulins
  • Lead-based paint removal (by chemicals)
  • Mold containment preparation
  • Demolition of millwork and trim
  • Gypsum wallboard repairs
  • Wallpaper removal
  • Sanding and surface protection
  • Pressure washing
  • Scraping and sanding walls
  • Painting of railings, stair stringers, siding, doors, windows, trim, and walls (interior and exterior)
  • Waterproof sealers for masonry
  • Floor painting and treatments
  • Pipe painting
  • Pavement markings (lines, arrows, symbols)
  • Labor rates for painters
  • Construction management fees, cleaning, cut and patch, material handling, protection of existing work, performance bonds, and permits.
• Pricing is broken down by fiscal year periods: May 2026 - Sep 2027, Oct 2027 - Sep 2028, Oct 2028 - Sep 2029, Oct 2029 - Sep 2030, and Oct 2029 - Apr 2031.
• Quantities (QTY) and Unit Prices are provided for each item, with corresponding amounts calculated.
• Sub-totals, Grand Totals (without contingency), and Contingencies are included.

Bidders should review this pricing sheet to understand the estimated costs associated with various protective coating tasks. This document is crucial for developing accurate cost proposals and assessing the financial scope of the opportunity. All listed quantities and unit prices are currently set to 0.0, indicating that specific pricing will need to be determined or submitted by bidders.

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• Clause Number: Unique identifier for each clause.
• Alt No/Dev No: Alternate or deviation number, if applicable.
• Clause Title: A brief description of the clause's subject matter.
• Year/Mo: The year and month the clause was issued or last updated.
• Section: The section of the contract or solicitation where the clause is located (e.g., SEC I, SEC K, SEC L).
• Clause Text: For some clauses, the full text is provided, offering detailed requirements and stipulations.

Bidders must review these clauses to understand their obligations and the government's requirements. Key clauses highlighted include those related to:

• Prohibitions: Such as the acquisition of covered defense telecommunications equipment or services (252.204-7018, 252.204-7017), prohibition of hexavalent chromium (252.223-7008), and prohibitions related to business operations with the Maduro regime (252.225-7055, 252.225-7056).
• Payment and Submission: Electronic submission of payment requests (252.232-7003), mandatory payment by governmentwide commercial purchase card (252.232-7009), and Wide Area WorkFlow (WAWF) payment instructions (252.232-7006).
• Compliance and Representation: Requirements for System for Award Management registration (52.204-7, 52.204-13), representations regarding covered defense telecommunications equipment (252.204-7017), and prohibitions on requiring internal confidentiality agreements (52.203-18, 52.203-19).
• Commercial Products/Services: Terms and conditions for commercial products and services (52.212-1, 52.212-4), including provisions for time-and-materials or labor-hour contracts (Alternate I for 52.212-4).
• Labor Standards: Statement of Equivalent Rates for Federal Hires (52.222-42) and clauses related to child labor, convict labor, equal opportunity, and service contract labor standards (52.222-19, 52.222-3, 52.222-35, 52.222-36, 52.222-37, 52.222-41).

Bidders should pay close attention to the dates and sections associated with each clause, as these indicate when the clause is effective and where it applies within the overall contract structure.

Solicitation / RFP / RFQ

This is a Request for Pricing Quote (RFQ) for a multiple-award Blanket Purchase Agreement (BPA) for Protective Coating services for FY26. The BPA will be awarded under Simplified Procedures and Total Small Business Set-Asides. The government intends to award to responsible offerors whose pricing represents the best value.

• The BPA will cover protective coating supplies and services.

• Contractors shall perform services IAW Attachment 2, Statement of Work (SOW).

• The BPA has a period of performance from 30 May 2026 through 30 April 2031.

• The BPA cannot exceed a total of $1,500,000.

• Contract Type: Multiple-Award Blanket Purchase Agreement (BPA).

• Period of Performance: 30 May 2026 through 30 April 2031.

• Estimated Value: Not to exceed $1,500,000 total for the BPA.

• Proposal Due Date: 20 May 2026 @ 01:00 PM Central Time.

• Submission Method: Email to Nathan.Wells.11@us.af.mil.

• Email Subject Line: Protective Coating BPA RFQ FA407723Q0001, Company Name.

• Offer Acceptance Period: Offers must have a validity period expiring no earlier than 31 July 2026.

• Evaluation: Selection will be based on responsibility and best value, considering pricing.

• Requests for Information (RFI) Deadline: 14 May 2026 @ 1:00 PM Central Time.

• Total Small Business Set-Aside.

• NAICS Code: 238320.

• Bidders must complete the attached pricing sheet (Attachment 1).

• A company letterhead with company name, address, and POC must be submitted.

• Potential Organizational Conflict of Interest (OCI) must be identified and mitigated.

• Deliveries must be accompanied by delivery tickets with specific minimum information.

• Invoices must be submitted via Wide Area Workflow (WAWF).

• Payments will be made via Government Purchase Card (GPC).

• Personnel authorized to place calls against the BPA will be identified via an Authorization Letter.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for protective coating maintenance and localized pavement markings at Scott Air Force Base, Illinois, for the 375th Civil Engineering Squadron.

• Furnishing all labor, materials, vehicles, equipment, tools, supervision, and administration for painting and applying protective coatings and pavement markings.

• Services include work on existing roads and parking lots at Scott AFB.

• Localized pavement markings refer to small areas, typically less than 1,000 sq ft for parking lots and less than 2,500 linear ft for roadways.

• The Government reserves the right to perform similar work via other contracts or self-help.

• Compliance required with EPA Regulatory Laws, OSHA 1915 series Regulations, SDDCTEA Pamphlet 55-17, ADA regulations, and ASTM specifications.

• Adherence to the Scott AFB architectural compatibility plan is necessary.

• Work must comply with OSHA 29 CFR 1910, OSHA 29 CFR 1926, and applicable AFOSH Standards.

• Work hours are generally 7:30 a.m. to 4:30 p.m. daily, excluding weekends and federal holidays, unless otherwise approved.

• Work sites may be in use or occupied.

• Scheduling of work requests will be processed by the Civil Engineer Project Manager.

• Security escorts may be provided for controlled access areas.

• FPCON levels may impact operations and access; measures will be taken to ensure continuity.

• Material submittals (work plans, samples, data sheets) are required for approval via AF Form 3000.

• Waste disposal is the contractor's responsibility, requiring off-base disposal in authorized areas, with hazardous waste managed according to federal, state, and local standards.

• Safety cones are authorized for temporary use (one workday); sawhorse barricades are permitted.

• Environmental controls include proper waste disposal, recycling, and handling of potential asbestos-containing material (ACM) and lead-based paint (LBP).

• Special handling procedures are required for lead-based paint, including 'Paint Hazard Tests' and compliance with federal, state, and local regulations.

• Hazardous waste (blasting media, solvents, fuels) requires timely removal and proper disposal off-base.

• Cleanup of waste materials is the contractor's responsibility.

• Work may include removal and replacement of existing wall coverings with painted surfaces, including wall repair.

• Payment is based on contract unit prices for specific line items.

• Painting (Exterior/Interior): Measured by Square Foot (SF) or Linear Foot (LF) of surface area, including preparation, priming, and finish coats.

• Fire Hydrants: Measured by SF.

• Pavement Striping/Markings: Measured by SF or LF for surface preparation, marking, and removal. Includes various types of markings and striping.

• Abrasive Blasting: Measured by SF of surface area treated.

• Scott Air Force Base, Illinois.

• The period of performance is not explicitly stated in this document but is implied to be for maintenance services.

Form / Attachment / Pricing Sheet

This document, "FY26 Protective Coating Equipment List.xlsx", appears to be a pricing sheet or a list of services and associated equipment relevant to protective coating work. It provides a breakdown of various services, equipment rentals, and labor rates that may be used for estimating costs related to painting, surface preparation, and related construction tasks.

This spreadsheet contains two main sheets:

• BPA Est Worksheet: Lists specific services and equipment for protective coating projects, including:

  • Aerial lifts (various sizes and rental periods)
  • Sandblasters and pressure washers
  • Surface preparation services (e.g., wallpaper removal, gypsum wallboard repairs)
  • Painting services for various surfaces (siding, walls, floors, pipes, trim) with different coatings (alkyd, latex, oil-based) and number of coats.
  • Specialty services like anti-slip floor treatments and pavement markings.
  • Labor rates for layout and clean-up.

• IDIQ Est Worksheet: Similar to the BPA sheet, it details services and equipment for indefinite-delivery/indefinite-quantity (IDIQ) contracts, including:

  • Aerial lifts and boom work platforms.
  • Mobilization/demobilization.
  • Demolition and mold containment preparation.
  • Extensive painting and surface preparation services.
  • Exterior steel coatings.
  • Pavement markings.
  • Additional construction management and support services (cleaning, cut and patch, material handling, protection, bonds, permits).

This document is crucial for bidders to understand the potential costs associated with specific equipment, materials, and labor required for protective coating and related construction tasks. It can be used for estimating proposal pricing, understanding the scope of services the government anticipates, and identifying potential subcontractors or equipment needs. The detailed breakdown of services and units (e.g., Daily, Weekly, SF, LF, Each) allows for precise cost calculations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for protective coating maintenance and localized pavement markings at Scott Air Force Base, Illinois, for the 375th Civil Engineering Squadron.

• Furnishing all labor, materials, vehicles, equipment, tools, supervision, and administration for painting and application of protective coatings.

• Application of protective coatings and localized pavement markings for existing roads and parking lots on Scott AFB.

• Localized pavement markings include layout and/or marking for small areas (parking lots < 1,000 sq ft, roadways < 2,500 linear ft).

• The Government reserves the right to accomplish similar work via other means (MILCON, MACC, MATOC, Self-Help).

• Work to be accomplished between 7:30 a.m. to 4:30 p.m. daily, excluding weekends and federal holidays, unless otherwise approved.

• Work sites may be in use or occupied during the on-site work period.

• Compliance with EPA Regulatory Laws, OSHA regulations, SDDCTEA Pamphlet 55-17, ADA regulations, and ASTM specifications.

• Adherence to Scott AFB architectural compatibility plan.

• Establishment of "Free-Zone" or provision of security escorts for controlled access areas.

• Consideration of FPCON levels which may impact access and operations.

• Material submittals required for approval prior to installation (AF Form 3000).

• Contractor responsible for all spoil, waste, and debris disposal off-base in accordance with regulations.

• Work must comply with OSHA 29 CFR 1910, OSHA 29 CFR 1926, and applicable AFOSH Standards.

• Use of standard orange safety cones for temporary use only; sawhorse type barricades are the only allowed safety barricade.

• Potential encounter with Asbestos-Containing Material (ACM) and Lead-Based Paint (LBP), requiring specific handling procedures and testing.

• Hazardous waste (blasting media, solvents, fuels) must be removed and disposed of by the contractor off-base.

• All waste materials generated must be handled, transported, stored, and disposed of off-base.

• Work may include removal of existing wall coverings and replacement with painted surfaces, including surface repair.

• Payment is based on contract unit prices for specific line items.

• Painting (Exterior/Interior): Measured by Square Foot (SF) or Linear Foot (LF) of surface area painted, including preparation, masking, priming, and finish coats.

• Fire Hydrants: Measured by Square Foot (SF).

• Industrial Flooring: Measured by Square Foot (SF) for application.

• Crack & Joint Repair, Striping (<= 6 inches): Measured by Linear Foot (LF).

• Pavement/Parking Lot Markings/Street Striping: Measured by Square Feet (SF) or Linear Feet (LF) for surface preparation and removal, and for application of markings/striping.

• Abrasive Blasting – Paint Removal: Measured by Square Foot (SF) of surface area treated.

Sources Sought / Request for Information

This document is a Sources Sought notice, not a request for quote/proposal. The United States Air Force, 375 Contracting Squadron at Scott Air Force Base, IL, is seeking potential sources for a future Blanket Purchase Agreement (BPA) for Protective Coating services. The BPA is anticipated to cover fiscal years 2026 – 2031.

• The BPA will support the U.S Air Force Civil Engineering Squadron (CES) at Scott Air Force Base.

• Specific tasks for the BPA are detailed in Attachment 2, Statement of Work (SOW).

• Attachment 1 is an Equipment List.

• The anticipated period for the BPA is fiscal years 2026 – 2031.

• Responses are requested by March 31, 2026, at 12:00pm CST.

• This is for informational and planning purposes only; all information submitted is voluntary.

• The government will not pay for information gathered.

• The primary NAICS code is 238320, Painting and Wall Covering Contractors.

• The small business size standard is $19 Million.

• The opportunity is set-aside for Small Business.

• Interested parties are preferably relative to the specified NAICS code.

• Company Name and Unique Entity Identifier (UEI)

• Address

• Point of Contact

• Business size status (e.g., SDVOSB, VOSB, Hubzone, WOSB, Large Business)

• Confirmation of being considered small under the identified NAICS code.