FY27 Succeeding Lease: Gainesville FL Vet Center 3,568 ABOA up to 4,311

Other / Unclassified (Sources Sought Notice)

This Sources Sought Notice is issued by the Department of Veterans Affairs (VA) for market research and planning purposes to identify available clinical outpatient space for a Vet Center in Gainesville, Florida. It does not constitute a solicitation, and responses are for informational purposes only to help the Government determine acquisition strategy and requirements.

• Location: Gainesville, Florida, within a delineated area (North: NW 23rd Ave, South: SW 24th Ave, East: FL-121, West: SW 122nd St).

• Space Type: Clinical Outpatient - Vet Center.

• Size: Minimum 3,568 Sq. Ft. (ABOA) / 4,282 Sq. Ft. (RSF); Maximum 4,311 Sq. Ft. (ABOA) / 5,173 Sq. Ft. (RSF).

• Lease Term: Full Term: 20 years; Firm Term: 5 years.

• Parking: Minimum 30 spaces.

• Specific Needs: Fully serviced, clinically appropriate space for confidential counseling, group therapy, and staff operations. Must be secure, acoustically controlled, meet VA/GSA standards, provide enhanced privacy (STC-rated construction), have robust telecommunications, controlled public access, and Level (FSL) II security systems (CCTV, intrusion detection, access control, duress alarms). Lessor must provide utilities, janitorial, maintenance, guest Wi-Fi, basic cable TV, and ongoing security monitoring.

• Floodplain: Space must be outside the 100-year floodplain.

• Submission Deadline: June 18, 2026, 4:00 PM Eastern Time.

• Submission Method: Electronically to the Point of Contact (Eric Rogers).

• Format: Maximum 12 pages, single-spaced, 12-point font.

• Required Information: Building details, RSF, rental rate, operating expenses, real estate taxes, floor plans, availability date, site/parking/floor plans, cost components, planned improvements, security confirmation, ownership, parking details, services provided, and representative contact information.

• Evaluation Basis: Capability to meet requirements, anticipated tenant improvement costs, and overall best value.

• Succeeding Lease: The VA currently occupies space expiring June 30, 2027, and intends to pursue a succeeding lease. Alternative space will be considered if economically advantageous.

• Award Anticipation: A subsequent lease award (if pursued) is anticipated on or about November 30, 2026.

• Set-Aside: TBD (for market research only).

• This is a Sources Sought Notice for market research, not a solicitation.

• The Government will not pay for information submitted.

• New or existing buildings will be considered.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the agency-specific requirements for leasing clinical space for a Vet Center. The goal is to procure a fully serviced space that meets the Department of Veterans Affairs' needs.

• General Requirements: The Lessor must provide all materials, parts, and labor for space and room requirements. The requirements must be used in conjunction with the Request for Lease Proposal (RLP) and GSA Global Lease standards, adhering to the higher standard if conflicts arise.

• Services Provided by Lessor (Fully Serviced Lease):

  • Utilities
  • Janitorial services
  • Basic cable (local channels)
  • Guest business high-speed internet (Wi-Fi)
  • Security and CCTV system monitoring and maintenance (including software/hardware updates)
  • Security system testing (quarterly) with report to VA.

• Typical Building Layout and Space Requirements: Detailed specifications are provided for various areas including:

  • Staff and Clinical Areas (Director, Counselor, Outreach Specialist, Program Support Assistant/Reception, Ancillary Counselor)
  • Group Rooms (1, 2, 3) and Group Room Storage
  • Restrooms
  • Welcome Area (Waiting, Education, Restroom, Restroom Family)
  • Support Areas (Copy/Mail, Storage & Telecommunications Enclosure, Kitchen)
  • Specific Room Requirements: Detailed specifications for flooring, walls, ceilings, doors, windows, sound isolation, data, electric, lighting, and safety are provided for each room type (e.g., Entrance/Exterior, Lobby/Waiting Area, Restroom, Reception/Program Support Assistant, Office, Group Therapy Room, Kitchen/Employee Break Room, Housekeeping, Supply Room, Storage Room/Telecommunication Enclosure).

• Security: CCTV system monitoring and maintenance, quarterly security system testing.

• Finishes: Repainting every 5 years, maintaining wall coverings and paint in "like new" condition, flooring replacement every 5 years, and repair/replacement of flooring at Lessor's expense.

• Sound Isolation: Install sound and noise-blocking wall construction to meet specified STC requirements. A Sound Acoustic Field Study is required.

• The document specifies requirements for a lease, implying a defined period of performance and a specific location for the Vet Center space.

• Technology: Basic cable, guest Wi-Fi, security and CCTV system, independent network switch and IP address for specific services, nurse call tone-visual system.

• Security: Access controlled doors, CCTV, intrusion detection system (IDS), duress alarms, facility security level II requirements.

• Accessibility: ADA handicap accessibility in restrooms, including grab bars and visual call lights.

• Signage: Exterior and interior signage requirements, including ADA compliant braille signs.

• Mobile Vet Center (MVC): Requirement for a 50 AMP exterior outlet with a dedicated circuit.

Form / Attachment / Pricing Sheet

This document provides a map and textual description of the delineated area for the Gainesville, FL Vet Center opportunity. It serves to define the geographical boundaries relevant to the potential work.

• North Boundary: NW 23rd Ave (from East to West boundaries)
• East Boundary: FL-121 (from North to South boundaries)
• South Boundary: SW 24th Ave (from East to West boundaries)
• West Boundary: SW 122nd Street (from South to North Boundaries)
• A visual map illustrating these boundaries within the Gainesville, FL area.

This map and description are crucial for bidders to understand the specific geographic scope of the opportunity. It helps in assessing logistical requirements, site accessibility, and any location-specific considerations for proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for interior signage at Vet Centers, ensuring compliance with VA policy and providing clear, accessible wayfinding and informational signage.

• Design and fabrication of various interior signage types (A1 through P).

• Includes room identification signs, directional signs, informational signs (e.g., Rights & Responsibilities, Privacy Practices), safety signs (e.g., Fire Equipment, Exit), and specialized signs (e.g., Anti-Sexual Harassment, Help and Hand Signal).

• Specifies materials, dimensions, colors, text, and Braille requirements for each sign type.

• Details installation methods and considerations.

• All signage must adhere to the VA Signage Design Manual and mandatory VA policy and directive guidelines.

• Lessor is responsible for verifying all sign types and locations with the VA Director at the design intent drawings stage.

• Signage must be reviewed and approved by the VA, including shop drawings, colors, and finish schemes.

• Not explicitly stated, but pertains to interior signage within Vet Centers.

• Compliance with ADA accessibility standards, including Braille.

• Use of specific materials such as acrylic, brushed metal, and vinyl.

• Adherence to specified color palettes and text styles (e.g., Helvetica).

• Integration of pictograms and logos as required.