R706--National Veterans Summer Sports Clinic Adaptive Instruction and Support Services (VA-26-00044489) Shelko/Rhodes

Sole Source Justification and Approval

This document provides the justification for a sole source award for the National Veterans Summer Sports Clinic (NVSSC) Program for the 2026 event. The NVSSC is a yearly rehabilitative and educational event for military veterans with a range of disabilities, offering adaptive sports and rehabilitation instruction.

• Adaptive fitness instruction, including development, delivery, and modification of sessions.

• Yoga and meditation sessions, and ropes course instruction.

• Safe and professional conduct of all activities.

• Coordination of schedules and program activities.

• Design and printing services for program materials (signage, plaques, guides).

• Maintenance of equipment in safe operating condition.

• Provision of storage containers and space for program equipment and materials.

• Compliance with all applicable safety regulations and requirements.

• The acquisition is for the 2026 NVSSC event, to be held in Orlando, FL, from May 2-11, 2026 (veteran events May 5-9, 2026).

• The contract type is Firm-Fixed Price (FFP).

• The estimated total value is $438,364.59, encompassing a Base Period ($143,244.21) and two Option Periods ($146,109.10 each).

• This document is a justification for a sole source award, not a solicitation for proposals.

• The authority cited for sole source award is 38 U.S.C. § 8127 and VAAR 819.7008, allowing sole source awards to SBA-certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• The award is being made to THE SEVERSON GROUP LLC, an SBA-certified SDVOSB.

• The justification notes that a determination that only one SDVOSB can meet the requirement is not necessary for this type of award.

• Market research was conducted, and five responses were received to a Notice of Intent to Sole Source. None of the responding vendors were deemed capable of meeting all requirements.

• THE SEVERSON GROUP LLC has provided similar services for the 2023, 2024, and 2025 NVSSC events, demonstrating technical qualifications, experience, and adequate resources.

• Future NVSSC requirements will consider competitive acquisition strategies where sufficient lead time exists.

Solicitation / RFP / RFQ

This document is a solicitation for Adaptive Instruction and Support Services for the National Veterans Summer Sports Clinic. The Department of Veterans Affairs, Program Contracting Activity Central, is seeking proposals for these services.

While the full scope of work is detailed in an attached document (P03 - JA - 2026 NVSSC Adaptive Sports - CO 3.24.26), the solicitation indicates a need for adaptive instruction and support services.

• Solicitation Number: 36C77626Q0117
• Product Service Code: R706
• NAICS Code: 611620

Details regarding proposal submission and evaluation criteria are not explicitly provided in this excerpt but would be found in the full solicitation package.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Contracting Office Address: 6100 Oak Tree Blvd, Suite 490, Independence OH 44131

• Point of Contact: Michelle Rhodes (michelle.rhodes@va.gov, 216-447-8300 x3370)

• Award Information (for reference, not part of this solicitation):

  • Award Number: 36C77626P0030
  • Award Amount: $148,878.36
  • Award Date: 04-02-2026
  • Awardee: SEVERSON GROUP, THE
  • Awardee Address: 950 BOARDWALK STE 202, SAN MARCOS, 92078-2600

Notice of Intent to Sole Source

The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) intends to issue a sole source contract to The Severson Group LLC for Adaptive Sports Instruction and Support Services for the National Veterans Summer Sports Clinic (NVSSC). The NVSSC is scheduled to be held in Orlando, FL, from May 2, 2026, to May 10, 2026.

This procurement is necessary to support adaptive sports for approximately 300 participants, including Veterans, at the NVSSC. The services are intended to improve Veterans' independence, health, well-being, and quality of life through adaptive sports medicine and therapeutic arts.

The required services include:

• Ensuring continuity of scheduled adaptive sports programming.

• Providing structured physical activity and wellness instruction.

• Supporting safe storage and management of adaptive equipment.

• Providing program materials for participant engagement.

• Maintaining scheduled program delivery.

• Offering adaptive fitness instruction, yoga and meditation instruction, and ropes course instruction/facilitation.

• Designing and printing program materials.

• Providing storage containers, moving services, and storage support.

• Offering related logistical and program support.

• NAICS Code: 611620

• Small Business Administration Size Standard: $9 Million

• Procurement is being conducted under FAR Parts 6.103-1 (Only one responsible source) and 12.102(b) (Restricting competition).

• This is a Notice of Intent to Sole Source; no solicitation document is available.

• Responsible sources believing they can meet the requirements may submit a capability statement, proposal, or quotation.

• Responses are due in writing via email by March 4, 2026, 10:00 AM Eastern Time.

• Email responses to Ronald.Shelko@va.gov and Michelle.Rhodes@va.gov.

• Required response information includes: Company name, Cage code, SAM UEI, Dun & Bradstreet number, Company address, Point of contact name, Phone number, Fax number, GSA contract (if applicable), and email.

• The subject line for correspondence must be: 36C77626Q0117.

• The government reserves the sole discretion to determine whether to compete the requirement based on responses received.

• Performance Work Statement (PWS) is attached (P01-PWS - Adaptive Sports Instruction and Support Services).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide adaptive sports and wellness services for the 2026 National Veterans Summer Sports Clinic (NVSSC) in Orlando, Florida, hosted by the Orlando VA Medical Center. The services aim to promote physical fitness, functional independence, and overall wellness through structured adaptive sports and recreational programming for Veteran participants.

• Provide all necessary services, personnel, supervision, equipment, materials, and transportation for adaptive sports instruction and program support.

• Accommodate participants with varying physical abilities, including mobility impairments and prosthetic use.

• Major work areas include:

  • Adaptive Fitness Instruction: Develop and deliver structured adaptive fitness sessions, modifying exercises based on participant needs, and instructing on safe equipment use.
  • Yoga and Meditation Instruction: Provide sessions suitable for individuals with physical limitations, including guided yoga, breathing exercises, and stress reduction techniques.
  • Ropes Course Instruction: Facilitate ropes course activities, including setup, safety procedures, and equipment inspection.
  • Design and Printing Services: Create and print program materials, signage, and guides.
  • Storage Containers & Facility Support: Provide weather-resistant storage for equipment and manage logistics, including moving containers from San Diego, CA to Orlando, FL.

• Ensure all activities are conducted in a safe and professional manner.

• Maintain all equipment in safe operating condition.

• Comply with all applicable federal, state, and local safety requirements and standards.

• Coordinate schedules and program activities with the Contracting Officer's Representative (COR).

• Anticipated period: May 5 - 9, 2026.

• Location: Orlando, Florida.

• Contractors must demonstrate capability to accommodate participants with diverse needs.

• Offers from intermediaries without direct operational control will not be considered.

• Invoices must be submitted monthly in arrears via the Tungsten-Network System.

• Contractor must provide a point of contact for contract administration.

• Contractor is responsible for employee overtime or holiday pay and is not required to provide service on U.S. Government holidays.