G004--Residential Care and Housing HCHV - 01 APR 2026 - 31 MAR 2031

Solicitation / RFP / RFQ

This solicitation seeks proposals for a Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide residential placement and supportive services through the Health Care for Homeless Veterans (HCHV) program. The goal is to provide emergency residential placement and rapid stabilization for homeless Veterans, including those with co-morbid conditions, to help them transition to appropriate housing within 60 days. The services will be provided at the Contractor's facility in Amarillo, Texas.

• Provide temporary shelter for up to 13 beds per day for homeless Veterans.

• Offer services consistent with the HCHV program, including rapid stabilizing care for Veterans with medical, mental health, substance abuse, and other psychosocial issues.

• Ensure facilities meet State/Federal fire and safety codes, and ADA accessibility guidelines (5-7% of beds).

• Provide a safe, sober, and comfortable environment, including appropriate safety and security measures.

• Offer nutritious meals and snacks.

• Provide professional health care and case management personnel, including a full-time administrative staff member, a program director on call, a clinical supervisor, and security staff.

• Maintain individual clinical records for each Veteran, including biopsychosocial assessments and Individual Service Plans.

• Notify VA of any negative incidents within 24 hours and submit written reports within 48 hours.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Base Year plus four (4) Option Years.

• Minimum Contract Amount: $3,300.00

• Maximum Contract Amount: $4,600,000.00

• Place of Performance: Contractor's facility in Amarillo, Texas.

• Offers must be submitted by 3:00 PM ET on March 05, 2026.

• Pricing is to be submitted as a fixed price, per diem, per veteran rate.

• Evaluation will be based on Factor 1 - Experience, Factor 2 - Price, and Factor 3 - Past Performance.

• The Government may conduct a Pre-Award Visit (PAV) for the successful quoter.

• This acquisition is unrestricted.

• NAICS Code: 623220

• Size Standard: $19 Million

• Offerors must be registered in SAM.gov.

• The Performance Work Statement is located on pages 7 through 31.

• VAAR 852.273-73 Evaluation Factors are on pages 59 through 60.

Form / Attachment / Pricing Sheet

This document is an experience contract worksheet intended for offerors to detail past performance on relevant contracts. It serves as a template for providing verifiable information about an entity's experience, particularly concerning services to people experiencing homelessness.

• Entity Name: Legal name of the entity that held the contract.
• Contract Number: The specific identifier for the contract.
• Service Type: Whether the contract was for Transitional Housing, Supportive Services, or both.
• Task Description: A detailed account of the specific tasks performed under the contract.
• Geographic Location: Where the services were performed.
• Contract Dates: The period during which the contract was active.
• Average Monthly Caseload: The average number of individuals experiencing homelessness served per month for transitional housing and/or supportive services.
• Role: Whether the entity was the prime contractor or a subcontractor.
• Verification Contact: Name, phone number, and email of a point of contact at the contracting entity to verify the provided information.

This worksheet is crucial for bidders to demonstrate their relevant experience and past performance. Completing this form accurately and thoroughly will help the government assess the offeror's capability to successfully perform the work outlined in the solicitation. It requires specific details about past contracts, including the nature of services, scale of operations, and verifiable references.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the HCHV Residential Care contract. It outlines the systematic method the Government will use to evaluate contractor performance.

• Purpose: Explains what will be monitored, how, by whom, and how results will be documented.
• Government Roles: Defines responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Contractor Representatives: Identifies the contractor's Program Manager.
• Performance Standards: Details specific indicators, standards, acceptable quality levels, and methods of surveillance for various contract requirements (e.g., providing licensures, cooperating in corrective action plans, reporting veteran hospitalizations/deaths, providing medical records, timely invoicing).
• Incentives/Rating Standards: States that incentives are based on meeting or exceeding performance standards.
• Methods of QA Surveillance: Lists various methods including direct observation, periodic inspection, user surveys, and analysis of progress reports.
• Documenting Performance: Describes procedures for documenting acceptable and unacceptable performance, including the use of Contract Discrepancy Reports (CDRs).
• Frequency of Measurement: Outlines how the frequency of surveillance will be analyzed and the process for performance assessment meetings.

This QASP provides potential bidders with insight into how their performance will be evaluated if awarded the contract. It highlights the specific metrics, standards, and surveillance methods the Government will employ, which can inform proposal development and operational planning to ensure compliance and achieve desired performance outcomes.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5213, Revision No. 29, dated 12/03/2025) for the State of Texas, specifically for the counties of Armstrong, Carson, Oldham, Potter, and Randall. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative and clerical roles to health occupations, technical roles, and maintenance positions.
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments), detailing their applicability and requirements for federal contractors.
• Outlines general benefits such as vacation, holidays, hazardous pay differentials, and uniform allowances.
• Describes the conformance process for additional classifications and wage rates not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified Texas counties. It directly impacts proposal pricing by establishing the required wage rates and fringe benefits for all covered employees. Bidders must ensure their proposed wages meet or exceed these determinations to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document, titled "CONTRACTOR RULES OF BEHAVIOR RFQ 36C25726Q0188," outlines the mandatory rules and conditions that contractors must adhere to when accessing and using Department of Veterans Affairs (VA) information, information systems, and resources. It serves as a user agreement that contractors must acknowledge and accept.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG), and prohibitions against unauthorized access, modification, or misuse of VA systems. It also details potential penalties for violations.
• General Rules of Behavior: Establishes specific conduct requirements, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, and data.
  • Restrictions on using non-contractor owned equipment for VA sensitive information.
  • Prohibitions against exploiting system access for personal gain.
  • Limitations on overriding security controls.
  • Strict adherence to contract terms for system usage, with no personal use permitted.
  • Granting access only to authorized personnel.
  • Password protection requirements.
  • Compliance with VA security directives, handbooks (e.g., VA Handbook 6500, 6500.1), and use of FIPS 140-2 validated encryption.
  • Reporting security incidents.
  • Requirements for completing security and privacy training.
• Additional Conditions for Non-VA IT Resources: Specifies rules for connecting to the VA network, using approved remote access software, and prohibits dual connections unless authorized.
• Subcontractor Requirements: States that subcontractors must also adhere to these security requirements.
• Acknowledgement and Acceptance: Requires the contractor to print their name, provide the last 4 digits of their SSN, office phone, company name, and sign the document to acknowledge receipt and acceptance of the terms.

This document is critical for any bidder seeking to perform services under this contract. It details the security and behavioral standards that must be met. Failure to comply with these rules can result in disciplinary action, including criminal, civil, or administrative penalties. Bidders must ensure they and their potential subcontractors understand and can adhere to these requirements before submitting a proposal. The signed document is to be returned to the Contracting Officer (CO) within the timeframe specified in the agreement.

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification" related to the "Immigration and Nationality Act of 1952, As Amended" (RFQ 36C25726Q0188). It requires the contractor to certify compliance with all relevant legal provisions concerning non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA), particularly when providing services to VA patient referrals.

• Compliance Statement: The contractor certifies compliance with the Immigration and Nationality Act, related laws, and regulations enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor.
• Prohibition on Illegal Employment: The contractor shall not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant violating their status.
• E-Verify Requirement: The contractor must comply with "E-Verify" requirements consistent with "Executive Order 12989" and applicable Federal Acquisition Regulations.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may form the basis for contract termination.
• Subcontractor Certification: The contractor agrees to obtain similar certifications from its subcontractors.
• Certification Fields: Includes spaces for Signature, Date, Typed Name and Title, and Company Name.
• False Certification Warning: States that making a false, fictitious, or fraudulent certification may subject the maker to prosecution under 18 U.S.C. 1001.

Bidders must complete and submit this certification as part of their response to the solicitation. It outlines critical legal and compliance obligations related to employment eligibility for personnel working on the contract, especially those interacting with VA patients. Failure to properly complete or submit this form may impact proposal evaluation or contract award.

Form / Attachment / Pricing Sheet

This document, "S02 D.5 Organizational Conflicts of Interest.pdf," contains the "852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)" provision and "APPENDIX A: CONTRACTOR CONFLICT OF INTEREST CERTIFICATION STATEMENT" for RFQ 36C25726Q0188. It outlines the government's policy on avoiding organizational conflicts of interest (OCI) in contracts and requires offerors to disclose any potential conflicts.

• Provision 852.209-70: Defines OCI and states the government's interest in avoiding situations that could create unfair competitive advantages or impair objectivity.
• Offeror Statement Requirement: Bidders must submit a statement with their offer detailing all past, present, or planned interests (financial, contractual, organizational) that could constitute an OCI related to the services for the Amarillo, Texas Veterans Healthcare Center. This includes statements for consultants and subcontractors.
• Mitigation and Waivers: The Contracting Officer may determine if an OCI exists and can disqualify a contractor unless the OCI can be mitigated. Waivers may be requested under FAR 9.503.
• Consequences of Non-Disclosure: Failure to disclose or misrepresenting OCIs can lead to contract termination.
• Certification Statement (Appendix A): Provides two options for bidders to certify their OCI status:
  1. Certify that individuals listed in the Key Personnel section have no present or planned interests creating an OCI.
  2. Attach a separate statement detailing any relevant interests or how potential OCIs would be avoided or mitigated.

This document is critical for bidders to understand their disclosure obligations regarding organizational conflicts of interest. Failure to properly address and certify OCI status as required by this document could impact their eligibility for award or lead to contract termination. Bidders must carefully review the provision and complete the certification statement accurately.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically for Residential Care and Housing HCHV. The Department of Veterans Affairs (VA) is seeking quotations for these services.

• Services to be acquired are detailed in section B.3 Performance Work Statement (PWS).

• A list of line-item numbers, items, quantities, and units of measure, including options, is provided in section B.2 Schedule of Services.

• Contract Period of Performance: 01 APR 2026 - 31 MAR 2031.

• Solicitation Number: 36C25726Q0188.

• Product Service Code: G004.

• NAICS Code: 623220 (Residential Mental Health and Substance Abuse Facilities) with a size standard of $19 million.

• Solicitation Type: Request for Quotation (RFQ).

• Submission Deadline: 03-13-2026 at 15:00 ET.

• Submission Method: Quotes must be emailed to Christopher Herrera at Christopher.herrera5@va.gov. Telephone, mail, or fax responses will NOT be accepted.

• Applicable Provisions: 52.212-1 (Instructions to Offerors-Commercial Products and Commercial Services) with addendum, and 852-273-73 (Evaluation – Health-care Resources).

• Applicable Clauses: 52.212-4 (Contract Terms and Conditions-Commercial Products and Commercial Services) with addenda.

• The solicitation document and incorporated provisions/clauses are current through Federal Acquisition Circular 2025-06, FAR Deviation NOV 2025, VAAR DEVIATION APR 2025, VAAM Alert 26-01, and Acquisition Policy Flash 26-23.

• This solicitation is issued as Unrestricted.

• Contracting Office: Network Contract Office 17, El Paso, TX (ZIP Code 79936-4221).

• Place of Performance: Department of Veterans Affairs, Amarillo, TX (Postal Code 79106).

• Point of Contact: Christopher Herrera (christopher.herrera5@va.gov).

Sources Sought Notice

This is a Sources Sought Notice, not a solicitation. The Department of Veterans Affairs (VA) is seeking information on the availability and capability of qualified sources (small and other than small businesses) to provide emergency residential placement services for the Health Care for Homeless Veterans (HCHV) program in Amarillo, TX. The goal is to identify potential contractors capable of fulfilling a requirement for an estimated 13 beds per day.

• Provide emergency residential placement for homeless Veterans needing immediate shelter.

• Serve Veterans with co-morbid conditions including serious mental illnesses, substance abuse disorders, and other serious medical conditions.

• Offer rapid stabilizing care for medical, mental health, substance abuse, and psychosocial problems.

• Facilitate placement into other appropriate transitional or permanent housing within 60 days.

• Housing must meet criteria established by HCHV clinical staff and VA fire and safety officials.

• The housing facility must be operational upon solicitation.

• Anticipated period of performance: Base period plus four (4) one-year options.

• Estimated start date for the base period: April 2026.

• This is a market research notice; responses will not be considered proposals.

• Responses are due by January 05, 2026, 1:00 PM Mountain Time.

• Submit information electronically via email to christopher.herrera5@va.gov.

• Subject line: "36C25726Q0188 HCHV Residential Placement Amarillo, TX - Contractor Name".

• Telephone inquiries will not be accepted.

• Seeking information from all qualified sources, including HUBZone, 8(a), SDVOSB, Woman Owned businesses.

• NAICS Code: 623220, Size Standard: $19M.

• SDVOSB and VOSB status claims must be certified in the SBA's VetCert System.

• Respondents must be registered and in good standing in SAM.gov.

• Capability statement (max 5 pages) detailing the firm's ability to provide the services outlined in the attached PWS.

• Business information: Organization Name, Address, UEI Number, Point of Contact details, Business size under NAICS 623220, and Socio-economic status (with CVE verification for SDVOSB/VOSB).

• The government is not obligated to award a contract or pay for information provided.

• No proprietary, classified, or sensitive information should be included in responses.

• A pre-solicitation synopsis and solicitation may be published after review of responses.