G004--VA Long Beach Healthcare System 10-Bed Transitional Housing and Supportive Services

Form / Attachment / Pricing Sheet

This document, "Attachment D.2 – Reference Contract Worksheet," is designed to collect detailed information from offerors regarding their past experience. It is specifically for the Offeror's Response to Factor 1 – Experience, which is a key evaluation criterion for the HCHV Transitional Housing and Supportive Services opportunity.

This worksheet requires offerors to provide the following information for each relevant past contract:

• Legal name of the entity with whom the contract was held.
• Contract Number.
• Confirmation that the contract was for HCHV transitional housing and supportive services to Veterans in community-based facilities.
• A detailed description of the specific tasks performed under that contract.
• Geographic locations where the services were performed.
• Dates during which the contract was performed.
• The number of patients (Veterans) served.
• Whether the offeror was the prime contractor or a subcontractor.
• Contact information (name, phone, email) of a person at the entity who can verify the provided information.

This worksheet is crucial for bidders to demonstrate their relevant experience. The government explicitly states that failure to submit the required information in this format may be viewed as evidence that the offeror lacks the necessary experience. Bidders must provide specific details and references to prior contract work, not general statements, to satisfy the Experience evaluation factor.

Solicitation / RFP / RFQ

This solicitation is for Contracted Emergency Transitional Services (CERS) to provide transitional housing and supportive services to homeless veterans through the VA Long Beach Healthcare System (VALBHS). The services are to be provided at a facility located within Long Beach, CA, or within a 20-mile radius in Orange County, CA. The program aims to assist veterans transitioning from street homelessness, those discharged from institutions, and those recently homeless in finding safe and stable living arrangements while they seek permanent housing.

• Provide short-term housing (up to 90 days, with extensions up to 180 days based on clinical need) for homeless veterans.

• Offer supportive services including mental health stabilization, SUD treatment, independent living skills development, and vocational/employment support.

• Ensure facility meets fire and safety codes, has an operational sprinkler system, and is ADA compliant.

• Provide room and board, nutrition (three meals a day plus snacks), laundry facilities, internet and computer access, and transportation.

• Develop and implement emergency and disaster plans.

• Maintain individual clinical records and complete initial service plans within 72 hours of admission.

• Provide case management services, including psychosocial assessments, individualized service plans (ISPs), and crisis management.

• Conduct outreach in Long Beach, CA, and within 20 miles in Orange County.

• This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract with fixed-priced line items.

• Period of Performance: March 1, 2026, through February 28, 2031 (five years).

• Guaranteed minimum amount: $1,000.00.

• Maximum aggregate value: $4,600,000.00.

• Contract type: Firm-Fixed-Price, Indefinite Quantity.

• Proposals are due by December 31, 2025, at 11:00 AM PST.

• Proposals must be submitted via email to Rafael.Cervantes@va.gov.

• Offerors must provide proof of facility ownership or lease.

• Evaluation will be based on three factors: Experience, SDVOSB/VOSB Status, and Price. Experience and SDVOSB/VOSB Status (combined) are more important than Price.

• Key deadlines: Questions due by December 5, 2025, 11:00 AM PST.

• NAICS Code: 623220 (Residential Mental and Substance Abuse Facilities) with a size standard of $19 Million.

• The acquisition is set aside for Small Business (UNRESTRICTED or SET ASIDE: SMALL BUSINESS).

• All questions must be submitted via email to Rafael.Cervantes@va.gov.

• Offerors must provide the address of the proposed facility at the time of proposal submission, located within Long Beach, CA, or within 20 miles in Orange County, CA.

Form / Attachment / Pricing Sheet

This document is a map titled "D.6 Catchment Map". It visually depicts a geographical area, likely related to service delivery or operational zones, with various locations and routes highlighted. The map includes major cities and landmarks in Southern California, such as Long Beach, Anaheim, Santa Ana, Irvine, and surrounding areas. Red lines connect various points, possibly indicating service routes, catchment areas, or points of interest relevant to the opportunity.

• Geographical representation of Southern California.
• Marked locations including cities, VA clinics, and other points of interest.
• Red lines indicating connections or routes between locations.
• Scale bar indicating "2 mi".
• Source data attributions at the bottom.

This map is crucial for bidders to understand the geographical scope of the opportunity. It helps in visualizing the service area, potential travel routes, and the distribution of facilities or beneficiaries. Bidders should use this map to assess logistical requirements, resource allocation, and operational feasibility for the proposed effort.

Form / Attachment / Pricing Sheet

This document is a contractor certification related to the Immigration and Nationality Act of 1952. It requires the contractor to certify compliance with all legal provisions concerning immigration and nationality laws, particularly as they relate to non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA).

• Contractor Certification: The contractor must affirm compliance with the Immigration and Nationality Act of 1952, as amended, and related laws enforced by Homeland Security, Immigration and Customs Enforcement, and the Department of Labor.
• Employment Restrictions: The contractor shall not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant who is in violation of their status.
• E-Verify Requirement: The contractor must comply with "E-Verify" requirements consistent with Executive Order 12989 and related amendments.
• Subcontractor Certification: The contractor agrees to obtain a similar certification from its subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on the contract and may form the basis for contract termination.
• Legal Disclaimer: Making a false, fictitious, or fraudulent certification may subject the maker to prosecution under 18 U.S.C. 1001.
• Signature Block: Includes fields for Signature, Date, Typed Name and Title, and Company Name.

Bidders will likely need to complete and submit this certification as part of their proposal or upon award to demonstrate compliance with federal immigration and employment laws. It outlines specific obligations regarding the employment of foreign nationals and the verification processes required.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for the Department of Veterans Affairs (VA) Long Beach Healthcare System (VALBHS). The VA is seeking a contractor to provide 10-bed transitional housing and supportive services to homeless veterans through a Contracted Emergency Transitional Services (CETS) model. The services are intended for veterans transitioning from street homelessness, those being discharged from institutions, and recently homeless veterans requiring safe living arrangements while seeking permanent housing.

• Provide transitional housing and supportive services to homeless veterans.

• Services include mental health stabilization, substance use disorder (SUD) treatment, independent living skills enhancement, vocational training, and employment services.

• Emphasis on referral and placement in permanent housing or longer-term transitional programs.

• Length of stay typically up to 90 days, with an option to extend up to 180 days based on clinical need.

• Services to be provided at a facility within the city of Long Beach, CA, or within 20 miles of the VA Long Beach Healthcare System in Orange County, CA.

• Solicitation Number: 36C26225R0114

• Product or Service Code: G004 – Social – Social Rehabilitation

• NAICS Code: 623220 – Residential Mental Health and Substance Abuse Facilities (Size Standard: $19 Million)

• Contract type: Commercial Items

• This announcement constitutes the only solicitation; no separate written solicitation document will be issued.

• Proposals are due by December 31, 2025, at 11:00 AM Pacific Time, Los Angeles, USA.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-04.

• Set Aside: Full and Open Competition (FOC)

• Veteran eligibility will be determined by the VA, based on veteran status, meeting the McKinney-Vento Homeless Assistance Act definition of homelessness, and a VA HCHV program assessment of high vulnerability requiring CETS services.

• Referenced attached documents include: RFP 36C26225R0114, Price Worksheet, Reference Contract Worksheet, Wage Determination, Contractor Certification, VHA Directive, and Catchment Map.

Other / Unclassified

This document is VHA Directive 1162.04, titled "Health Care for Homeless Veterans Contract Residential Services Program." It establishes VHA policy and responsibilities for the administration, monitoring, and oversight of HCHV CRS providers. The directive outlines major changes from previous versions, including the removal of requirements for HCHV Outreach Services, Coordinated Entry System (CES), and Community Resource and Referral Centers, which will be incorporated in forthcoming directives. It also updates definitions and responsibilities for various VHA personnel.

This directive is relevant to potential bidders as it defines the framework and requirements for the Health Care for Homeless Veterans Contract Residential Services (HCHV CRS) Program. It details the objectives, scope of work, responsibilities of various VA offices and personnel, and operating standards for HCHV CRS programs. Understanding this directive is crucial for any entity seeking to contract with the VA for these services, as it informs the structure of Statements of Work (SOWs) and Performance Work Statements (PWSs), and outlines the expectations for providers in terms of services, performance metrics, and compliance.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (WD 2015-5629, Revision 27) for contracts subject to the Service Contract Act. It outlines the minimum wage and fringe benefit rates required for various occupations in California, specifically in the Counties of Riverside and San Bernardino.

• Executive Order Applicability: Details minimum wage requirements under Executive Order 14026 (effective Jan 30, 2022, or later for new/renewed contracts) and Executive Order 13658 (effective Jan 1, 2015 - Jan 29, 2022). The minimum wage for 2025 is $17.75 per hour under EO 14026, or $13.30 per hour under EO 13658, whichever is higher, as listed on the determination.
• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.
• Fringe Benefits: Required fringe benefits follow the occupational listing.
• Occupational Wage Rates: Lists specific wage rates for numerous occupations, categorized by general fields such as Administrative Support, Automotive Service, Food Preparation, Health Occupations, Technical Occupations, and more.
• Hazardous Pay: An 8% differential applies for work with ordnance/explosives, and a 4% differential for low-hazard work with these materials.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for costs, including cleaning and maintenance ($3.35/week or $.67/day if not wash-and-wear).
• Paid Sick Leave: Executive Order 13706 mandates paid sick leave (1 hour per 30 hours worked, up to 56 hours annually) for contracts awarded on or after January 1, 2017.
• Vacation and Holidays: Specifies vacation accrual (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Conformance Process: Outlines the procedure for establishing wage rates for unlisted occupations, requiring contractor submission of a proposal to the contracting officer and final determination by the Department of Labor.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to service employees working on the contract, ensuring compliance with federal labor laws and regulations.

Form / Attachment / Pricing Sheet

This document is a price worksheet for the opportunity, providing a breakdown of costs associated with the services. It is intended for bidders to use in calculating their total proposed price.

• Item Number: Identifies specific service line items.
• Description of Services: Details the services being priced, specifically "10-Bed VALBHS - HCHV Transitional Housing and Supportive Services."
• Estimated Quantity: Specifies the quantity for each service item (e.g., 10 Beds).
• Unit: The unit of measure for the quantity (e.g., Bed).
• Unit Price Per Day: The daily rate for the service.
• TOTAL ANNUAL PRICE (365): Calculated annual price based on the unit price and quantity.
• 5 Year Total: The total projected price over a five-year period.
• Year 1 Total, Year 2 Total, etc.: Annual price breakdowns for each year of the contract.

This worksheet is crucial for bidders to understand the pricing structure and to accurately complete their proposals. It outlines the expected costs for providing transitional housing and supportive services for 10 beds over a five-year period. Bidders must ensure their proposed prices align with this structure. The document also clarifies that prices represent an all-inclusive rate, and costs not incorporated will not be reimbursed by the Government.