G005--Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) for Homeless Geriatric Veterans in San Mateo, Santa Clara, or Southern Alameda County for VA Palo Alto Health Care System (VAPAHCS).

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Contracted Emergency Residential Services (CERS) for Geriatric Homeless Veterans. The services are to be provided for the VA Palo Alto Health Care System (VAPAHCS) in San Mateo, Santa Clara, or Southern Alameda County, California.

• Provide emergency residential housing and case management services.

• Services include room and board, furnishings, laundry facilities, and case management.

• Specific services include:

  • Residential Room and Board (24/7 access, single bed, linens, dresser, storage).
  • Dietetic Services (three meals/day, snacks, alternative meals for dietary restrictions).
  • Laundry Facilities (free of charge, available weekly).
  • Case Management Services (minimum staffing ratio of 1 case manager per 12 Veterans, intake packets, individualized care plans, coordination with VA staff, medication management, permanent housing search, financial planning, employment assistance, group activities, legal services, discharge planning).
  • Transportation assistance.

• Facilities must be ADA accessible and accommodate Veterans with co-occurring disorders.

• Maintain an average minimum of 85% occupancy rate.

• Contract Type: Firm Fixed-Priced, Indefinite Delivery-Indefinite Quantity.

• Period of Performance: August 1, 2026 - July 31, 2031 (5 ordering periods).

• Guaranteed Minimum Award Amount: Equivalent to 4 days.

• Maximum Aggregate Value: Equivalent to 16,800 days.

• Offer Due Date: May 29, 2026, 12:00 PM PDT.

• Quotes must be submitted electronically via email to Lacy.Morgan@va.gov and Cc Joshua Barrios at Joshua.Barrios@va.gov.

• Quotes must be clear, concise, and include sufficient detail for evaluation.

• Evaluation Factors: Location/Facility Description, Recent and Relevant Experience, Staffing and Service Plan, Bug Infestation Prevention/Mitigation Plan, Quality Control Business Plan, Past Performance, and Price.

• The Government will award to the responsible vendor whose quote is most advantageous based on a comparative evaluation.

• NAICS Code: 624221 (Temporary Shelters).

• Size Standard: $13.5 Million.

• This acquisition is UNRESTRICTED.

• Offerors must carefully read the Addendum to FAR 52.212-1 and VAAR 852.273-73 for detailed instructions and evaluation criteria.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-5623 REV28) dated December 3, 2025, for the Service Contract Act. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits for the state of California, specifically for the counties of Alameda and Contra Costa.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by this wage determination. Bidders must ensure their proposed labor costs align with these requirements to be compliant. It details specific rates for a wide range of occupations, from administrative support to technical and maintenance roles, and includes information on paid sick leave, vacation, and holidays as mandated by Executive Orders 13706 and 13658.

Wage Determination

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA) by the U.S. Department of Labor. It establishes minimum wage rates and fringe benefits for various occupations in specific geographic areas. This particular revision (Rev. 31) applies to the California counties of San Francisco and San Mateo.

• Applicability: This wage determination sets the minimum labor standards for service contracts covered by the SCA. Contractors must pay employees at least the specified wage rates and provide the listed fringe benefits.
• Geographic Scope: The rates are specific to San Francisco and San Mateo counties in California. A note clarifies that the "Janitor" occupation rate listed applies only to San Mateo County, and a different WD (1974-1257) should be consulted for Janitors in San Francisco County.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding wage rate. These range from administrative and clerical roles to health, technical, and transportation occupations.
• Fringe Benefits: All listed occupations receive a Health & Welfare benefit of $5.55 per hour (or $222.00 per week). Vacation and holiday pay are also detailed.
• Executive Orders: Notes reference Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), outlining additional requirements for contractors.
• Conformance Process: The document outlines the process for contractors to request authorization for additional classifications and wage rates if an occupation is not listed in the determination.

This document is crucial for bidders to accurately estimate labor costs for their proposals. Understanding the minimum wage and fringe benefit requirements is essential for compliance with the Service Contract Act and for submitting a competitive and compliant bid.

Wage Determination

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically WD 2015-5641, Revision 29, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Santa Clara County, California.

• Minimum Wage Rates: The document lists numerous occupational codes and their corresponding minimum hourly wage rates. These rates vary significantly by occupation, ranging from approximately $16.43 for a Taxi Driver to over $88.00 for a Nuclear Medicine Technologist.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits. The standard benefit is $5.55 per hour (or $222.00 per week / $962.00 per month). For contracts covered by Executive Order (EO) 13706, a different rate of $5.09 per hour ($203.60 per week / $882.27 per month) applies.
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year, for various health-related reasons.
  • EO 13658 (Minimum Wage): Generally applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022). It mandates a minimum wage of $13.30 per hour for 2025 (adjusted annually), or the applicable wage determination rate if higher.
• Hazardous Pay: An 8% differential applies to positions involving high hazard with ordnance/explosives, and a 4% differential applies to positions with a low degree of hazard related to ordnance/explosives.
• Uniform Allowance: Contractors must provide uniforms at no cost to employees or reimburse for the actual cost. If cleaning/maintenance is the employee's responsibility, reimbursement of $3.35 per week is required, unless uniforms are "wash and wear."
• Conformance Process: If a required job classification is not listed, contractors must follow a specific process (SF-1444) to establish a new wage rate and classification, subject to approval by the Department of Labor.

This document is critical for understanding the labor costs associated with performing services in Santa Clara County, California, under a Service Contract Act-covered contract. Bidders must factor these minimum wage rates and fringe benefits into their cost proposals to ensure compliance and accurate pricing.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the systematic method for evaluating contractor performance for a specific contract, ensuring services meet defined standards. It details what will be monitored, how, by whom, and how results will be documented.

The QASP focuses on monitoring contractor performance against established standards, not on how the contractor performs the work. The contractor is responsible for their own management and quality control. The Government's role is to be objective, fair, and consistent in performance evaluation.

Performance standards define desired services, and the Government will monitor contractor performance against these standards and Acceptable Quality Levels (AQLs) on a quarterly basis. Key performance areas include:

• Case Management Services (e.g., intake, care plans, housing, financial planning, discharge planning)
• Referrals, Admissions, Eligibility and Discharge
• Therapeutic and Rehabilitative services
• Staff Qualifications and Training
• Corrective Action Response to Violations (CARV)

Specific metrics and AQLs (often 70% or 100%) are detailed for each task, with methods of surveillance including observation, veteran queries/complaints, random inspections, and report reviews.

Not explicitly detailed in this document, but surveillance activities will occur during contract performance.

• The QASP is a "living document" and may be revised with contractor coordination via contract modification.
• Government roles include the Contracting Officer (CO) and Contracting Officer’s Representative (COR).
• Contractor representatives will serve as program managers.
• Performance ratings will be based on CPARS ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).
• Documentation of performance, including Contract Discrepancy Reports (CDRs) for unacceptable performance, is required.
• Quarterly performance assessment meetings will be held with the contractor.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) for Homeless Geriatric Veterans. The services are to be provided in San Mateo, Santa Clara, or Southern Alameda County for the VA Palo Alto Health Care System (VAPAHCS).

• Contracted Emergency Residential Services (CERS) for homeless geriatric veterans.

• Services to be performed within San Mateo, Santa Clara, or Southern Alameda County.

• The specific contract type is not detailed in this announcement.

• The solicitation number is 36C26126Q0539.

• The solicitation is anticipated to be issued on or about April 22nd, 2026.

• The anticipated response due date is May 29th, 2026, at 12:00 PM Pacific Time, Los Angeles, USA.

• Questions or inquiries should be sent to Lacy.Morgan@va.gov.

• NAICS Code: 624221, with a size standard of $13.5M.

• Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• The contracting office is Network Contracting Office (NCO) 21, ZIP code 93721.

• The Point of Contact is Lacy Morgan (Lacy.Morgan@va.gov).