G099--Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) with Substance Use Disorder (SUD) and/or Mental Health Treatment in Sacramento Placer, or Yolo County California

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) with Substance Use Disorder (SUD) Treatment and/or Mental Health Treatment. The services are to be provided in Sacramento, Placer, or Yolo County, California.

• Provide emergency housing and supportive services for homeless Veterans.

• Services include supportive, secure housing, case management, and treatment services.

• The program will accommodate between 6 and 12 beds for men and women.

• Services must be available 24 hours a day.

• Contractor must provide three daily nutritious meals and laundry facilities.

• Contractor must maintain a minimum of one staff member on site at all times.

• Specific requirements include: Occupancy (80% preferred), Care Planning, Case Management, Medication Storage, facilitating exits to independent housing, and managing negative exits.

• Administrative services include: eligibility determination, release of information, maintaining case records, HMIS data reporting, incident reporting, and extension requests.

• Deliverables include: Quality Control Business Plan, Staffing and Service Plan, Documentation of Supportive Services, Care Plan, Critical Incident Reports, Extension Requests, Discharge Reports, Satisfaction Surveys, Daily Census Sign-In Sheet, Invoices, and Quarterly Performance Reports.

• Contract Type: Indefinite Quantity Contract.

• Period of Performance: June 1, 2026 - May 31, 2031.

• Ordering Periods: Five 1-year ordering periods.

• Guaranteed Minimum Award: Equivalent to 8 days of service.

• Maximum Aggregate Value: 22,500 days of service.

• Offers are due by April 17, 2026, 12:00 PM PDT.

• Quotes must be submitted electronically via email to Lacy.Morgan@va.gov.

• Quotes must be clear, concise, and include sufficient detail for evaluation.

• Quotes must be submitted in two parts: Price and Technical.

• Technical Quote must include: Location/Facility Description, Recent and Relevant Experience, Staffing and Service Plan, Bug Infestation Prevention/Mitigation Plan, Quality Control Business Plan, Past Performance, and Price.

• Evaluation will be based on a comparative evaluation of quotes to determine the best value, considering non-priced factors and competitive price.

• Evaluation factors include: Location/Facility Description, Recent and Relevant Experience, Staffing and Service Plan, Bug Infestation Prevention/Mitigation Plan, Quality Control Business Plan, Past Performance, and Price.

• NAICS Code: 623220 (Residential Mental Health and Substance Abuse Facilities).

• Size Standard: $19 Million.

• This acquisition is UNRESTRICTED or SET ASIDE (details not fully specified in this section, but small business categories are listed).

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-5.

• Vendors are advised that large attachments to emails may delay transmission.

• Period for acceptance of offers is 120 days.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for the Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services. It outlines the government's systematic method for evaluating the contractor's performance in providing temporary emergency housing, substance use and/or mental health services, and case management to homeless veterans.

This QASP details how the government will monitor and evaluate the contractor's performance against specific standards. Key aspects for potential bidders include:

• Performance Standards: The QASP defines measurable performance indicators and acceptable quality levels (AQLs) for critical areas such as:
  • Occupancy rates (minimum 80% average quarterly).
  • Care planning completion within 14 days of admission.
  • Case management frequency (minimum 3x per month).
  • Discharge to independent housing (minimum 50% of discharges).
  • Negative exits (maximum 25% of discharges).
• Surveillance Methods: The government will use direct observation and periodic inspections (quarterly or more) to assess performance.
• Performance Ratings: A rating scale (91-100% Positive, 80-90% Neutral, <80% Negative) will be used, with specific percentage allocations for meeting preferred or accepted measures for each performance standard.
• Documentation: Performance will be documented quarterly and annually. Unacceptable performance will be formally communicated via Contract Discrepancy Reports (CDRs), potentially leading to corrective action plans.
• Government Oversight: Key government personnel, including the Contracting Officer (Emily Trinh) and Contracting Officer's Representative (Iisha Toombs, LCSW), are identified.

Understanding this QASP helps bidders gauge the expected quality of service delivery and the government's oversight approach for this contract.

Form / Attachment / Pricing Sheet

This document is a "Health Care for Homeless Veterans CRS Programs Inspection Packet" used by the Department of Veterans Affairs. It serves as a checklist and review form for inspecting facilities that provide services to homeless veterans. The packet is designed to assess compliance with program standards and ensure the suitability of facilities for veteran placement.

The packet includes sections for:

• Medical Center Director Review and Approval
• VA Liaison Overview and Recommendation
• Facilities Management Checklist
• Nutrition and Food Services Checklist
• Clinical Review Checklist
• Law Enforcement and Physical Security Checklist
• Medication Review Checklist Each section contains specific operating standards and questions that the inspection team must evaluate, marking "Yes," "No," or "N/A" for each item. It also includes space for detailing deficiencies and corrective actions.

While this document is an internal VA inspection form and not a solicitation, it outlines the critical standards and requirements that facilities must meet to be approved for housing homeless veterans under the Health Care for Homeless Veterans CRS Programs. Potential bidders or current service providers can use this document to understand the VA's expectations regarding facility operations, safety, services, and compliance. It provides insight into the performance metrics and operational criteria that are evaluated during facility inspections, which can inform service delivery and operational adjustments.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet titled "PWS Addendum 1 Zip Codes.xlsx", provides a list of zip codes associated with specific counties, post offices, PSAs, and market areas. It appears to be an addendum to a Performance Work Statement (PWS).

• Sacramento County: Lists numerous zip codes within Sacramento County, California, along with their corresponding post offices and market area (primarily 'SACRAMENTO').
• Yolo County: Lists zip codes within Yolo County, California, with their respective post offices and market area ('SACRAMENTO').
• Placer County: Lists zip codes within Placer County, California, with their respective post offices and market area ('Placer County').

This document is crucial for bidders to understand the geographic scope of services required under the PWS. It defines the specific zip codes and associated locations that fall within the contract's performance area. Bidders should review this list to confirm their ability to service these areas and to accurately estimate resources and costs associated with the contract's geographic coverage.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Health Care for Homeless Veterans (HCHV) Contracted Emergency Residential Services (CERS) with Substance Use Disorder (SUD) and/or Mental Health Treatment. The services are to be provided in Sacramento, Placer, or Yolo County, California, for the VA Northern California Health Care System (VANCHCS).

• Contracted Emergency Residential Services (CERS)

• Substance Use Disorder (SUD) Treatment

• Mental Health Treatment

• The specific contract type is not detailed in this notice.

• The solicitation number is 36C26126Q0399.

• The anticipated issue date for the solicitation is on or about April 3rd, 2026.

• The anticipated response date is April 17th, 2026, at 12:00 PM Pacific Time, Los Angeles, USA.

• Questions or inquiries should be sent to Lacy.Morgan@va.gov.

• NAICS Code: 623220

• Size Standard: $19M

• Contractors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Contracting Office ZIP Code: 93721

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 21.

• Point of Contact: Lacy Morgan, Contract Specialist, Lacy.Morgan@va.gov.