GAS CONVECTION COMBINATION OVENS

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically "Ovens, HINU." The Department of the Interior, Bureau of Indian Education (BIE), Division of Acquisitions, anticipates awarding a single Firm Fixed Price purchase order for ovens, including installation, for Haskell Indian Nations University (HINU).

• Procurement of Gas Convection Combo Ovens, specifically Vulcan VC66GD series or equivalent.

• Installation and setup of the ovens at Haskell Indian Nations University.

• Product/Service Code: 7310 (FOOD COOKING, BAKING, AND SERVING EQUIPMENT) for the ovens.

• Product/Service Code: N073 (INSTALLATION OF EQUIPMENT- FOOD PREPARATION AND SERVING EQUIPMENT) for installation.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: Approximately June 15, 2026, to August 31, 2026.

• Delivery Date: Approximately August 31, 2026.

• Quotes are requested via Request for Quote (RFQ).

• The solicitation is set aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• Offerors must complete DIAR Provision 1452.280-4 and Attachments 2 and 3.

• Quote Format: Non-price quote to include Technical Specifications, Past Performance (if available), and Attachments 2 and 3. Pricing quote to be firm-fixed price, inclusive of all costs.

• Quote Due Date: Wednesday, June 17, 2026, at 2:00 p.m. Central Daylight Time.

• Quotes must be submitted via electronic mail to jeff.morris@bie.edu.

• Evaluation: Award will be made to the responsible quoter whose quote is the Lowest Price Technically Acceptable (LPTA).

• This solicitation is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• NAICS Code: 333310 – Commercial and Service Industry Machinery Manufacturing.

• Small Business Size Standard: 1,000 Employees.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular (FAC) 2026-01.

• Points of Contact: Jeff W. Morris (Contracting Officer and Contract Specialist).

Form / Attachment / Pricing Sheet

This document is a price list associated with solicitation 140A2326Q0146 for Gas Convection Ovens at Haskell Indian Nation University. It is intended for bidders to provide pricing for the specified items.

• Gas Convection Oven #1
• Installation and Set-Up of Ovens and Removal/Disposal of Current/Old Ovens
• Gas Convection Oven #2
• Price for each item
• Extended Price for each item
• Total Price

Bidders must use this price list to enter their proposed costs for the ovens and associated services. This information will be a critical component of their proposal submission and will likely be used in the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document details the specific technical specifications for two (2) new gas convection ovens required by Haskell Indian Nations University for its Facilities Management Department. It serves as a detailed requirement list for potential bidders.

• Oven Model Reference: Must meet or exceed Vulcan VC66GD Series, Double Deck, Deep Depth Gas Convection Oven.
• Construction: Stainless steel front, sides, top, legs, rear enclosure, and drip pans. Porcelain enamel on steel interiors. Non-sag insulation.
• Doors: Independently operated stainless steel doors with double pane windows.
• Burner Output: 50,000 BTU/hr. per section; 100,000 BTU/hr. total input.
• Ignition: Electronic spark igniters.
• Blower Motor: ½ H.P. two-speed, 120/60/1 with 6’ cord and plug (7.7 amps per section).
• Features: Oven cool switch, 60-minute timer with audible alarm, five nickel-plated racks with eleven positions per section, two interior lights per section.
• Gas Connection: ¾” rear flexible connection with combination gas pressure regulator and safety solenoid system.
• Warranty: 2-year extended limited parts and labor.
• Mobility: Casters.
• Ventilation: Down draft flue diverter for direct vent connection.
• Installation Requirements: Contractor to tie into existing gas lines, existing water lines (for steam), and existing hood exhaust. Provide electrical cords and plugs.
• Delivery: To Haskell Indian Nations University, Facilities Management, 155 Indian Ave., Lawrence Kansas 66046. Delivery ramp and loading dock available.
• Removal: Contractor is responsible for removing and properly disposing of old/current ovens.
• Training: Contractor must provide training on the proper use of the new ovens.

This attachment provides the precise technical requirements for the ovens. Bidders must ensure their proposed ovens meet or exceed all listed specifications to be considered compliant. It also outlines installation, delivery, removal, and training responsibilities, which are critical for accurate proposal pricing and planning.

Form / Attachment / Pricing Sheet

This document supplements Solicitation # 140A2326Q0146 and provides specific requirements and assurances related to the Buy Indian Act, specifically DIAR 1452.280-2, Notice of Indian Economic Enterprise set-aside.

• Required Submissions: Offerors must provide:
  • A description of the percentage of work/costs to be performed by the offeror over the contract term, in accordance with section 1452.280-3, Subcontracting Limitations clause. Options include stating no subcontracting is required, that subcontracting will be with a responsible Indian Economic Enterprise (IEE), or detailing subcontracting to non-IEE firms (with a note on limitations: 50% for supplies/services, up to 75-85% for construction).
  • Qualifications of key personnel assigned to the contract, if applicable. If Key Personnel is not required, this should be noted as 'N/A'.
• Required Assurance: Offerors must provide written assurance to the Contracting Officer (CO) that they are and will remain in compliance with the clause requirements before contract award and upon successful completion before acceptance of work or product.

Failure to provide the information required in paragraphs (c) and (d) may result in the offer being deemed non-responsive and rejected. Bidders must carefully review and complete these sections to ensure their offer is compliant.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: Solicitation 140A2326Q0146
• Project Title: Owens, Haskell
• Offeror Representation: Bidders must represent that they meet the IEE definition.
• Required Information:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Offerors must complete and submit this form to self-certify their status as an Indian Economic Enterprise. This is a requirement for consideration of an award set aside under the Buy Indian Act. The enterprise must meet the IEE requirements at the time of offer, contract award, and throughout the full term of the contract. Contracting Officers may request additional documentation at any point in the acquisition lifecycle.