General Funds Enterprise Business System (GFEBS) Support

Questions & Answers / Clarifications

This document provides clarification on a question related to the 2026 GFEBS Solicitation.

• Question: Is the 30-day phase-in period separate from the 12-month base year?
• Answer: Yes, the government confirms that the 30-day phase-in period is separate from the 12-month base year.

This clarification is relevant for understanding the contract's period of performance. Bidders should note that the initial 30-day phase-in is distinct from the subsequent 12-month base year.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the tasks and contractor deliverables required to ensure continued support for the Army's General Fund Enterprise Business System (GFEBS) for the U.S. Army Test and Evaluation Command (ATEC) Headquarters and its subordinate command elements.

• Provide support and training on the seven GFEBS core business processes: Financial (FI), Spending Chain (SC), Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

• Assist in the development of GFEBS business rules and processes.

• Mentor financial management staff and subordinate commands on GFEBS business rules and functionality.

• Support approximately 600 users across eight Army commands and six CONUS installations.

• Enhance user GFEBS expertise and promote effective and auditable financial business practices.

• Provide training and assistance through various mediums (e.g., over-the-shoulder, telephone, video teleconference, web conferencing).

• Produce job aids for GFEBS transactions, Business Intelligence (BI) reporting, and best business practices.

• Provide end-of-fiscal year surge support.

• Maintain knowledge of GFEBS core business processes and relevant external systems.

• Resolve and troubleshoot SAP IDOC errors.

• Monitor change management activities and execute pivotal cutover activities.

• Weekly status reports (CDRL A001).

• Weekly work schedule (CDRL A002).

• Business Process Flows (CDRL A003).

• System Process Flows (CDRL A004).

• Labor Hours Report (CDRL A005).

• Monthly Cost and Pricing Report (with invoice).

• Annual Property Inventory Report (CDRL A007).

• The Quality Assurance Surveillance Plan (QASP) will define acceptable performance standards.

• Support is for ATEC Headquarters, Aberdeen Proving Ground (APG), MD, and ATEC subordinate command elements.

• Support can be provided on-site or remotely.

• Travel to various CONUS locations may be required.

• Personnel must have at least 7 years of experience in GFEBS functionalities within the last 10 years.

• Specific experience required in GFEBS SC processes, reimbursable processing, Funds management, training, and job aid production.

• All personnel must have an appropriate security clearance (SECRET).

• Compliance with government security, safety, and information handling policies (e.g., OPSEC, Cybersecurity, iWATCH training).

• Contractor must report labor hours weekly and provide monthly invoices.

• Non-personal services; government will not supervise contractor employees.

• Conflicts of interest must be avoided.

Amendment / Modification

This amendment (AMD 0001) modifies the solicitation for the GFEBS 2026 opportunity. Key changes include:

• Addition of Option CLINs: New CLINs 0014 through 0018 have been added for Surge Labor for each performance year.
• Revision of Solicitation Attachment 2: The GFEBS 2026 Performance Work Statement (PWS) has been revised. Revisions are highlighted in yellow.
• Revision of Proposal Submission Instructions: Section L, the Proposal Submission Instructions, has been revised. Revisions are highlighted in yellow.
• Inclusion of Q&A Document: Solicitation Attachment 3, containing Questions and Answers from the solicitation, has been provided.

• Solicitation Attachment 2 (GFEBS 2026 PWS)

• Section L (Proposal Submission Instructions)

• New CLINs 0014-0018 added for Surge Labor.

• Solicitation Attachment 3 (Questions/Answers) provided.

• The solicitation closing date and time remain unchanged.

• Offerors must acknowledge receipt of this amendment.

• Proposals must be submitted electronically to the Contract Specialist and copied to the Contracting Officer.

• Offerors must allow adequate time for submission before the deadline. Late proposals will not be considered.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the 2026 GFEBS Solicitation (W91CRB-26-R-A014).

• Incumbent Contractor: Creative Solutions Consulting, Inc. (W91CRB-21-C-0011).
• Staffing Level of Effort: Refer to Section A, Volume 1, Sub-factor 1b - Staffing in the solicitation document.
• Basis for Award: Lowest Price Technically Acceptable (LPTA). Refer to Section C, Evaluation Approach, Factor 2: Past Performance.
• Past Performance Evaluation: The government will use LPTA for evaluation. Offerors must submit between one and three past performances, with a maximum of six efforts potentially considered across Sub-factor 1c (Experience) and Factor 2 (Past Performance). Specific clarity on contract usage for both factors is provided in Amendment W91CRB-26-R-A014 0001.
• Surge Support: Surge support CLINs (0013-0017) have been added via Amendment W91CRB-26-R-A014 0001, and offerors must price them.
• FTE Hours: The government will accept 1872 hours per FTE for pricing proposals.
• Past Performance Questionnaire (PPQ): No PPQ is required, as this section was deleted by Amendment W91CRB-26-R-A014 0001.
• Education Requirements: No specific education requirements for the ERP Business/Architectural Specialist; refer to PWS section 2.5.
• FTE Requirement: One (1) full-time equivalent (FTE), the ERP Business/Architectural Specialist, is needed.
• Work Location: Contractors shall work either on-site or remotely during normal Government workdays (Monday-Friday, excluding Federal Holidays).

Several clarifications and updates have been made via Amendment W91CRB-26-R-A014 0001, including the addition of surge CLINs, clarification on past performance submission, and deletion of the PPQ requirement. Offerors should review the amendment for complete details.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. Specifically, it details the requirement for "Business Process Flows" as part of the "GFEBS Support Contract."

• Data Item Number: A003
• Title: Business Process Flows
• Contract Reference: Performance Work Statement (PWS) paragraph 3.18
• Requirement: The contractor shall develop and present business process flows between all relevant business processes.
• Delivery Frequency: As needed
• Submission: First submission and subsequent submissions are required "As needed."
• Distribution: Copies are to be provided to the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.
• Contact Information: Email addresses for the COR (Olivia.McMillan.civ@army.mil), Technical POC (Anthony.J.Macre.civ@army.mil), and Contract Specialist (Kristena.M.Burleigh.civ@army.mil) are provided.

This CDRL indicates a specific deliverable requirement for business process flows related to the GFEBS Support Contract. Bidders should note this requirement and ensure their proposals account for the development and presentation of these flows as outlined in the PWS.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data item A004, "System Process Flows." It outlines the contractor's requirement to develop and present system process flows between all relevant system processes.

• Data Item Number: A004
• Title: System Process Flows
• Contract Reference: Performance Work Statement, paragraph 3.18
• Frequency: As needed
• Submission: As needed for first and subsequent submissions.
• Remarks: The contractor shall develop and present system process flows between all relevant system processes.
• Contact Information: Email addresses are provided for the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.

This CDRL details a specific deliverable required under the contract: the development and presentation of system process flows. Bidders should note this requirement as it pertains to the scope of work and the types of documentation expected. The document also provides key contact points for further clarification.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the General Funds Enterprise Business System (GFEBS) Support Contract. It outlines the Government's procedures for monitoring contractor performance against contract standards.

• Introduction: Provides context on the U.S. Army Test and Evaluation Command (ATEC) and the purpose of the QASP.
• Purpose: Details how the QASP will be used to determine if contractor performance meets standards, including what will be monitored, how, by whom, and how results will be documented.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (KO), Contracting Officer's Representative (COR), Contractor Representatives, and Program/Project Manager.
• Performance Requirements and Method of Surveillance: Describes how contractor performance will be monitored, including the use of a Surveillance Matrix.
• Surveillance Matrix: Lists performance objectives, standards, and acceptable quality levels (AQLs) for various tasks, along with inspection methods and potential incentives or remedies for non-conformance.
• Appendices: Includes templates for a Corrective Action Report (CAR), Customer Complaint Record, and Performance Assessment Report (PAR).

This QASP details the government's approach to overseeing contractor performance. Bidders should review the performance requirements, standards, and acceptable quality levels (AQLs) to understand the expected level of service and how their performance will be evaluated. The document also outlines the roles of government personnel involved in surveillance and the potential consequences of non-compliance, which are critical for understanding contract expectations and risks.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the data items required from the contractor. It details the 'Weekly Status Report' (Data Item No. A001) as a required deliverable.

• Data Item: Weekly Status Report (A001)
• Requirement Source: Performance Work Statement (PWS) paragraph 3.16
• Frequency: Weekly
• First Submission: Due 30 days after contract award.
• Subsequent Submissions: Weekly thereafter.
• Content: The report must contain the type of support provided and who received the support.
• Distribution: The report is to be submitted to the Contracting Officer Representative (COR), Technical POC, and Contract Specialist.
• Contact Information: Email addresses for the COR (Olivia.McMillan.civ@army.mil), Technical POC (Anthony.J.Macre.civ@army.mil), and Contract Specialist (Kristena.M.Burleigh.civ@army.mil) are provided.

This CDRL outlines a specific reporting requirement for the contractor. Bidders should note the necessity and content of the weekly status reports, including the submission deadline and recipients, as this will be a key deliverable under the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the requirements for a "Weekly Work Schedule" data item (Data Item No. A002).

• Data Item Title: Weekly Work Schedule
• Contract Reference: Performance Work Statement (PWS) paragraph 3.17
• Frequency: Weekly
• First Submission: Due one week after contract award.
• Subsequent Submissions: Weekly thereafter.
• Content: The schedule must forecast eight (8) weeks out and include the work locations of contractor support personnel.
• Recipient: The schedule is to be provided to the Contracting Officer Representative (COR) and Technical POC.
• Contact Information: Email addresses for the COR, Technical POC, and Contract Specialist are provided.

This CDRL outlines a specific deliverable required under the contract: a weekly work schedule. Bidders should note the content requirements (8-week forecast, work locations) and submission frequency (weekly, starting one week after award) to understand their reporting obligations if awarded the contract.

Form / Attachment / Pricing Sheet

This document, DD Form 1423-1, is a Contract Data Requirements List (CDRL) that specifies the "Weekly Labor Hours Report" as a required data item (Data Item No. A005) for the GFEBS Support Contract. It outlines the requirements for submitting this report.

• Data Item Number: A005
• Title: Weekly Labor Hours Report
• System/Item: GFEBS Support Contract
• Contract Reference: Performance Work Statement (PWS) para 3.20
• Frequency: Weekly
• First Submission: As specified in Block 16 (Remarks)
• Subsequent Submission: Weekly
• Distribution: COR and Technical POC

This CDRL mandates that the contractor submit a weekly labor hours report to the Contracting Officer Representative (COR) and Technical POC. The report should be in a spreadsheet format provided by the COR. Labor and travel directly supporting a specific program must be charged to the job number for that customer program, as specified by the COR. This requirement applies to both the prime contractor and any subcontractors. The COR's email is Olivia.McMillan.civ@army.mil, and the Technical POC's email is Anthony.J.Macre.civ@army.mil.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Cost and Performance Report" (Data Item No. A006) required under the contract. It outlines the format, frequency, and submission details for this report.

• Data Item Number: A006
• Title: Cost and Performance Report
• Frequency: Monthly
• Authority: Performance Work Statement (PWS) paragraph 3.19
• Submission: Draft template due 20 days after award for review. Approved final template submitted monthly with invoice via the Government's Procurement Integrated Enterprise Environment (PIEE).
• Content for Firm-Fixed-Price CLINs: Extrapolation of labor hours supporting seven GFEBS core business processes (FI, SC, FM, SD, AR, RA, CO), with an "other" category for hours not directly supporting these processes.
• Content for Travel Cost CLINs: Report labor hours incurred in excess of 40 hours per week due to travel.

This CDRL details a specific reporting requirement for the contractor. Bidders should note the detailed content expected in the Cost and Performance Report, particularly concerning labor hour tracking for GFEBS processes and travel. The requirement for a draft template submission and the specific submission method (PIEE) are also important for proposal planning.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor. It outlines the requirements for a "Contractor Govt Furnished Property Inventory Report."

• Data Item Number: A007
• Title: Contractor Govt Furnished Property Inventory Report
• Subtitle: Performance Work Statement para 6.2
• Frequency: Annually
• Date of First Submission: As needed
• Submission Deadline: Not later than the 5th working day after the end of each fiscal year, using FAR Part 45 and DD Form PBO 1662.
• Submission Methodology: To be established at post-award.
• Distribution: Specifies distribution to COR, Technical POC, and PBO, with quantities for draft and final copies.

This CDRL details a specific reporting requirement for government-furnished property. Bidders need to understand this requirement to accurately estimate the effort and resources needed for proposal preparation and contract performance. The submission methodology will be defined post-award, but the annual reporting frequency and the use of FAR Part 45 and DD Form PBO 1662 are key details for planning.

Solicitation / RFP / RFQ

This solicitation, W91CRB26RA014, is for General Funds Enterprise Business System (GFEBS) Support. It is a small business set-aside under NAICS code 541513 with a small business size standard of $37M.

• The solicitation requires non-personal services in accordance with the Performance Work Statement (PWS).

• Key GFEBS functionalities to be supported include Financial (FI), Spending Chain (SC), Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

• Offerors must demonstrate at least 7 years of experience in these GFEBS functionalities within the last 10 years.

• The contract includes a base year and four option years, each for 12 months.

• The contract also includes a 30-day transition-in period.

• Contract Data Requirements List (CDRLs) are required as detailed in Exhibit A.

• The contract type is Firm Fixed Price.

• The period of performance includes a Base Year (Months 1-12) and four Option Years (Months 13-60).

• Specific period of performance dates are detailed for each CLIN, starting May 28, 2026, and extending through May 27, 2031, for the option years.

• Travel costs are estimated for each period of performance, with specific amounts for the transition and each option year.

• Proposals are due by 03 APR 2026, 10:00 AM.

• Proposals must be submitted electronically to kristena.m.burleigh.civ@army.mil and heather.m.caughorn.civ@army.mil.

• Proposals must be submitted in four volumes: Combined Technical/Management, Past Performance, Cost/Price, and Solicitation, Offer and Award Documents and Certification.

• The award will be made to the lowest-priced, technically acceptable offer.

• Evaluation factors include Combined Technical/Management (rated Acceptable/Unacceptable), Past Performance (rated Acceptable/Unacceptable), and Cost/Price (evaluated for completeness, reasonableness, and realism).

• Proposals must not contain classified data or hyperlinks.

• This requirement is a small business set-aside.

• Offerors must comply with FAR 52.219-14, Limitations on Subcontracting, which requires that not more than 50% of the amount paid by the Government for contract performance be paid to subcontractors that are not similarly situated entities for services.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• The contract includes provisions for surge support, allowing for an increase or decrease of up to one Full-Time Equivalent (FTE).

• Inspection and Acceptance will occur at the destination (Aberdeen Proving Ground, MD).

• Payment will be made via Wide Area WorkFlow (WAWF).

Performance Work Statement (PWS)

This PWS outlines the requirements for providing support and training for the U.S. Army Test and Evaluation Command's (ATEC) General Funds Enterprise Business System (GFEBS). The goal is to ensure continued GFEBS support for ATEC Headquarters and its subordinate command elements, enhancing user expertise in financial business practices.

• Provide support and training on seven core GFEBS business processes: Financial (FI), Spending Chain (SC), Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

• Assist in the development of GFEBS business rules and processes, mentoring staff, and documenting these rules.

• Support approximately 600 Users across six CONUS installations.

• Provide training and assistance through various mediums (in-person, telephone, video conference, web conferencing).

• Produce job aids for GFEBS transactions and reporting.

• Provide end-of-fiscal year surge support for contract close-out.

• Analyze and troubleshoot Interface Documents (IDOCs).

• Contractor personnel must possess at least 7 years of experience in GFEBS functionalities within the last 10 years.

• Specific experience is required in SC processes (PR, PO, GR/IR), reimbursable processing, Funds Management, training delivery, and job aid production.

• Personnel must meet security clearance requirements (SECRET for ERP Business/Architectural Specialist).

• Contractor must report labor hours weekly and provide status reports, work schedules, and other deliverables as defined by CDRLs.

• Support is required for ATEC Headquarters (APG, MD) and subordinate command elements.

• Support can be provided on-site or remotely.

• Travel to various CONUS locations may be required.

• Non-personal services: Government will not supervise contractor employees.

• Business Relations: Contractor must integrate activities, manage timeliness, and ensure customer satisfaction.

• Contract Administration: Clear organizational lines, timely response to government requests, and accurate timekeeping are required.

• Personnel Administration: Training, security clearances, and background checks are mandatory.

• Conflicts of Interest: Contractor must remain conflict-of-interest free.

• Government Furnished Equipment (GFE) and services (network access, telephone, custodial) will be provided as needed.