Giant Voice System Maintenance

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial services, specifically for the maintenance and sustainment of the Moody AFB Emergency Mass Notification System (EMNS) Giant Voice (GV). This announcement serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is a competitive 100% small business set-aside.

• Maintenance and sustainment of the Moody AFB EMNS Giant Voice (GV).

• Provisioning of a preventive maintenance schedule and actions to ensure system serviceability.

• Adherence to the standards outlined in the Statement of Work (SOW), Attachment 1.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base Year (July 15, 2026 - July 14, 2027) with four Option Years (through July 14, 2031).

• Estimated Value: Not explicitly stated, but the NAICS code is 811210 with a small business size standard of $34 million.

• Response Deadline: 2:00 PM EST on May 18, 2026.

• Submission Method: Electronic submission via email to specified POCs.

• Evaluation Criteria: Lowest Priced Technically Acceptable (LPTA) basis. Evaluation factors include Price, Technical Acceptability, and Past Performance.

• Site Visit: Mandatory pre-registration required for a site visit on May 14, 2026, at 10:00 AM.

• Questions Deadline: May 14, 2026, at 3:00 PM EST.

• 100% Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM.gov).

• All references to "offer" or "offeror" in clauses and provisions are deemed to mean "quotation" and "quoter."

• The government intends to award without negotiations; initial quotes should contain the best terms.

• Offerors must acknowledge all solicitation amendments.

• Attachments include SOW, Pricing Schedule Worksheet, Contract Insurance Compliance, Mission Essential Service Plan, Wage Determination, Base Access Request, Base Map, and Question and Answer Form.

Solicitation / RFP / RFQ

This solicitation is for the maintenance and sustainment of the Emergency Mass Notification System (EMNS) Giant Voice (GV) at Moody Air Force Base (AFB). The contract includes services such as annual inspection, on-site preventative maintenance, emergency on-site support, technical phone support, and replacement parts.

• Annual Inspection and On-Site Preventative Maintenance

• Emergency On-Site Support and Technical Phone Support

• Replacement Parts (not under warranty)

• Services are to be performed in accordance with the Statement of Work (SOW) dated March 13, 2026.

• Product Service Code: J063

• Pricing Arrangement: Firm Fixed Price

• The solicitation includes a base period and four option periods.

• The North American Industry Classification Standard (NAICS) is 811210, with a size standard of $34,000,000.00.

• Offer Due Date: May 18, 2026, at 12:00 PM local time.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The document is Standard Form 1449 (Rev. 11/2021).

• Inspection and acceptance will occur at both destination and origin, with instructions to refer to the SOW or PWS for specific criteria.

Form / Attachment / Pricing Sheet

This document is a price schedule worksheet for the Giant Voice System Maintenance Service opportunity. It is used by potential bidders to provide their pricing quotes.

• CLINs (Contract Line Item Numbers):
  • 0001: Annual Inspection/On-Site Preventative Maintenance (1 Lot)
  • 0002: On-Site Emergency Support and Technical Phone Support (12 Months)
  • 0003: Replacing parts not under warranty (12 Months)
• Pricing Fields: Bidders are required to provide the Total Amount for each CLIN and a Total for All CLINs.
• Contract Period: Pricing quotes are requested for the Base Year plus Option Years 1-4.
• Contractor Information: Fields are provided for Contractor Name, Date, Title, Printed Name, and Signature.

This worksheet is essential for bidders to accurately calculate and submit their pricing proposals. It outlines the specific services for which pricing is required and the format for submitting that information, including the base year and option years. Completing this form accurately is a critical step in responding to the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide maintenance and sustainment for the Emergency Mass Notification System (EMNS) Giant Voice (GV) at Moody AFB, ensuring its serviceability through a preventive maintenance schedule and required actions.

• Conduct one annual Preventive Maintenance Inspection (PMI) and system upgrade at Moody AFB.

• Inspect and test the EMNS system, including 3 base station locations and equipment (Command Post, Alternate Command Post, 23 CS/SCOTR Shop), EMNS power supplies, and all 11 EMNS poles and sirens.

• Perform diagnostic and functional testing at each siren location, including quiet tests, siren sounding (with prior approval), and inspection of siren poles and antennas.

• Test REACT 5000 and associated computers.

• Ensure latest software upgrades are installed; obtain quotes for upgrades if costs are involved.

• Inspect siren cabinets for corrosion, cleanliness, and proper grounding. Load-test batteries and check charger voltage.

• Verify proper grounding at all sites and inspect radios within siren control cabinets and base station equipment.

• Provide emergency call-out response within 24 hours and non-emergency response within 5 duty days. Extended response times (48-72 hours) may apply for issues requiring a field service representative.

• Deliver test and measurement data for all work accomplished during each inspection visit.

• Submit electronic reports within 5 calendar days of work completion in Microsoft Word, Excel, or Adobe PDF format.

• Produce a recommended repair quote (if necessary) and a PMI results report within 5 days after inspection completion, listing required parts, materials, and labor costs.

• Daily monitoring of the GV system by 23 WG/CP, with alarms reported to 23 CS for contractor repair.

• Place of Performance: Moody AFB Buildings 115 (Command Post), 457 (23CS/SCOTR Shop), and eleven (11) Giant Voice Pole locations.

• Period of Performance:

  • Base Year: 15 July 2026 – 14 July 2027
  • Option Year 1: 15 July 2027 – 14 July 2028
  • Option Year 2: 15 July 2028 – 14 July 2029
  • Option Year 3: 15 July 2029 – 14 July 2030
  • Option Year 4: 15 July 2030 – 14 July 2031

• Annual Inspection/Preventative Maintenance must be completed within 30 days of the Period of Performance start date.

• Normal Hours of Operation: Monday – Friday, 8:00 am - 5:00 pm. Other work requires Contracting Officer approval.

• Personnel Qualifications: Technicians must be qualified and trained with experience in ATI Giant Voice (GV) equipment and systems. Work history must demonstrate relevant experience.

• Building & Site Access: Contractor must coordinate schedules with 23 CS/SCOTR for access.

• Scheduling: All work must be coordinated and approved by 23CS/SCOTR.

• Safety: Comply with all OSHA regulations and Moody AFB safety, security, traffic, and fire regulations. Report all accidents.

• Installation: All materials and parts must be new and unused, of high quality. Work must be neat and workmanlike, following manufacturer specifications and standard installation practices.

• Jobsite Maintenance: Maintain neat and clean jobsite and staging areas, free of debris and waste.

• Environmental Protection: Comply with all applicable environmental regulations.

• Waste Materials: Dispose of waste at an approved off-base location.

• Hazardous Materials: Provide a list of materials, quantities, and SDS to the Contracting Officer before work begins if hazardous materials are used.

• Security Requirements: Base access requires providing personnel information (names, DOB, DL, etc.) 14 days prior to arrival. A minimum "Secret" security clearance is required for personnel performing maintenance on classified information systems. LEADS background checks are mandatory for all personnel.

• Warranty: Provide warranty support for all hardware, software, associated items, and workmanship, including written procedures and information for warranty coverage.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details on requirements, scope, or submission instructions for bidders.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4493, Revision 31) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Georgia, specifically in the counties of Brooks, Echols, Lanier, and Lowndes.

• Lists numerous occupational classifications with corresponding minimum hourly wage rates.
• Includes a "Fringe Benefits Required" note, indicating that these are separate from the listed wage rates.
• Provides specific wage rates for a wide range of job categories, including administrative support, automotive service, food preparation, health occupations, technical occupations, and more.
• References Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Details Health & Welfare benefits, Vacation, and Holiday pay provisions.
• Explains the process for requesting additional classifications and wage rates (Conformance Process) if a required occupation is not listed.

This wage determination is critical for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act. Failure to adhere to these rates can lead to non-compliance and potential penalties. It directly impacts the cost proposal and the ability to successfully bid on opportunities requiring services in this region.

Questions & Answers / Clarifications

This document contains questions and answers related to the Giant Voice System Maintenance opportunity.

This document appears to be a template for a Q&A document, as it lists "Question:" and "Answer:" placeholders without providing specific content. Therefore, no specific clarifications or answers relevant to bidders can be extracted from the provided text.

As the document contains no specific Q&A content, its impact on the solicitation, requirements, due dates, or submission rules cannot be determined.

Form / Attachment / Pricing Sheet

This document provides a template for a Mission-Essential Contractor Services Plan, as required by DFARS Provision 252.237-7024 and DFARS Clause 252.237-7023. It outlines how offerors will ensure the continuation of essential contractor services during crisis situations for up to 30 days or until normal operations can resume.

• Introduction: States the plan's adherence to DFARS provisions and its purpose for specific task orders (e.g., Giant Voice System Maintenance).
• Objective: To provide mission-essential services Air Force-wide during a crisis.
• Purpose: To prepare the contractor for extended service outages due to crisis situations, maintaining operational capability.
• Emergency Notification Contacts: Lists key personnel and a 24/7 call center with contact information.
• Assumptions: Placeholder for assumptions related to the plan.
• Continued Performance: Details on crisis declaration, plan invocation, challenges, acquisition of essential personnel/resources (including time lapse and relocation/remote work capabilities), alert/notification procedures, and communication expectations to contractor personnel.
• Maintenance and Review: Placeholder for plan maintenance and review procedures.
• Pricing: States that services will be paid at contract prices at the time of activation, serving as a basis for equitable adjustments.
• Deactivation: Outlines that services continue until the Contracting Officer (CO) notifies cessation.
• Signature Page: For contractor point of contact details.

Bidders must use this template to develop and submit their Mission-Essential Contractor Services Plan. This plan is crucial for demonstrating the offeror's capability to maintain essential services during unforeseen events, directly impacting the evaluation of their proposal and their ability to perform the contract.

Form / Attachment / Pricing Sheet

This document is a memorandum requesting a pass to sponsor personnel for a site visit to Moody Air Force Base, Georgia. It outlines the necessary information required for base access.

• Recipient: 23 SFS/S5
• Sender: 23 CONS/PKB
• Subject: Request for Installation Access
• Purpose of Visit: Site visit at 23 CS/SCOTR shop Bldg. 457.
• Date and Time of Visit: 14 May 2026 at 1000.
• Required Information for Sponsored Personnel:
  • Full Name (as shown on government issued identification)
  • Date of Birth (MM/DD/YYY)
  • Full SSN
  • Driver’s License/State of Issue
  • Country of Citizenship
• Sponsor Contact: SSgt Tahj Fuller, (229) 257-3687.
• Sponsor Responsibilities: Acknowledgment of responsibility for sponsored personnel and understanding that access may be curtailed due to security threats or FPCON levels.

This attachment is relevant for bidders who may need to attend a site visit as part of the solicitation process. It details the information required to obtain base access for such visits and highlights the responsibilities of the sponsor.

Form / Attachment / Pricing Sheet

This document is a base map and hours of operations for Moody Air Force Base, specifically for the 23rd Force Support Squadron (23d FSS). It serves as a guide for visitors and personnel to locate facilities and understand their operating hours.

• Base Map: A detailed map of Moody Air Force Base, with numbered locations corresponding to a facility grid and building number list.
• Facility Grid Square Building #: A table listing various facilities, their grid square location on the map, and their building number.
• Hours of Operations: Information on the operating hours for numerous facilities and programs, including contact numbers.
• Contact Information: Websites (www.moodyfss.com) and social media (facebook.com/moodyfss) for more information.

This document provides essential logistical information about Moody Air Force Base. Bidders may need to understand the base layout and operating hours of relevant facilities (e.g., lodging, dining, administrative offices) if the opportunity involves on-site work, personnel support, or requires interaction with base services. It helps in assessing the feasibility and logistical requirements of performing work at this location.