GME Institutional Coordinator
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH) Clinical Center (CC) has issued a Sources Sought announcement for market research to identify qualified firms capable of providing GME Institutional Coordinator services. This effort aims to gather information from potential large and small businesses to inform NIH's acquisition strategy for managing its Graduate Medical Education (GME) programs. Responses are due by noon on June 15, 2026.
Scope of Work
The GME Institutional Coordinator will be integral to the effective management of over 50 NIH GME programs, a stipulated requirement of the Accreditation Council for Graduate Medical Education (ACGME). Key responsibilities include:
- Providing technical knowledge and support for developing and evaluating fellowship programs.
- Establishing processes, procedures, and maintaining files for GME programs.
- Preparing documents and reports required for maintaining institutional accreditation.
- Reviewing NIH policies, analyzing program databases, and presenting data to staff.
- Coordinating compliance with external accrediting organizations.
- Developing and implementing new recruiting processes and training programs.
- Collaborating on outreach materials and evaluating program effectiveness.
- Supporting oversight, collecting data, and ensuring affiliate institutions comply with training regulations.
- Managing the Resident Elective Program application portal.
- Organizing and supporting Graduate Medical Education Committee (GMEC) and subcommittee meetings.
Expected deliverables include work products related to managerial and administrative functions, GMEC meeting minutes, bi-weekly communications with Program Directors, daily GME documents (e.g., inter-institutional training agreements, policies), and internal surveys.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Anticipated Period of Performance: One base year plus four 1-year option periods.
- Response Due: June 15, 2026, by noon EST.
- Published: June 9, 2026.
- NAICS Code: 541611 (Administrative Management and General Management Consulting Services)
- PSC Code: R408 (Program Management/Support Services)
Eligibility & Submission
This Sources Sought is open to Potential Large and Small Businesses. Interested offerors must submit the following information:
- SAM UEI Number
- Company Name, Address, City, State, Zip Code
- Company Point of Contact (Email and Telephone Number)
- Current GSA Schedule (if applicable)
- Socioeconomic Status (validated in SAM/CCR)
- A capability statement addressing qualifications and ability to perform the described work.
Responses must be submitted in writing via email to ryssa.nix@nih.gov with the subject line "Response to NIH-OD-SS-26-004013". All offerors must be registered and have an active registration in SAM.gov.
Additional Notes
This is a Sources Sought announcement only and not a solicitation or request for proposals. The Government is not obligated to pay for any costs associated with responding. No sub-contracting opportunity is anticipated. All communications must go through contracting; direct contact with the customer is prohibited.