Golden Gate Shrine 895-NS-FY26-001

Solicitation

This is an Invitation for Bids (IFB) for the National Shrine Project at Golden Gate National Cemetery in San Bruno, CA. The project involves a "Full Section Renovation" requiring the contractor to provide all labor, management, materials, tools, equipment, and services necessary for construction.

• General Construction: Site surveying, grading plans, headstone identification/tagging, headstone handling, flat marker geogrid support, headstone re-installation, headstone cleaning, turf renovation, and site restoration.

• Adherence to National Cemetery Administration standards and specifications.

• "Headstone" includes both upright headstones and flat markers.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from notice to proceed for the base bid; an additional 120 days for Option 1.

• Estimated Magnitude: Between $2,000,000 and $5,000,000.

• Bids are due via email to Michael.Giaquinto2@va.gov by June 26, 2026, at 2:00 PM EST.

• Bids must include a Bid Bond if the bid exceeds $150,000.

• Award will be made to the lowest responsive, responsible bidder based on price only.

• Pre-bid questions are due by June 8, 2026, at 2:00 PM EST via email to Michael.giaquinto2@va.gov.

• A site visit is scheduled for May 28, 2026, at 10:00 AM at the Admin building.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Bidders must be CVE verified prior to bid submission.

• All prospective bidders must be registered in SAM.gov and have a UEI number.

• Bidders must be verified/visible/certified in SBA site and Vets 4212 at the time of offer submission.

• NAICS Code: 238910 (Site Preparation Contractors) with a size standard of $19.0 Million.

• Contractors must acknowledge all solicitation amendments.

• Performance and Payment Bonds are required within ten (10) calendar days after receipt of award letter.

• Bidders are required to furnish a Bid Bond.

• Electronic bids are authorized; no faxed or mailed bids will be accepted.

Solicitation

This is an Invitation for Bids (IFB) for the National Shrine Project at Golden Gate National Cemetery, located at 1300 Sneath Ln, San Bruno, CA 94066. The Department of Veterans Affairs (VA) National Cemetery Administration requires a construction contractor to provide all labor, management, materials, tools, equipment, and services necessary to construct project number 895-NS-FY26-001.

• Full Section Renovation, including site surveying, grading plans, headstone realignment plans, vegetation removal, grading and drainage, excavation and backfill, headstone identification/tagging, headstone handling, flat marker geogrid support system, headstone re-installation, headstone cleaning, turf renovation, and site restoration.

• "Headstone" includes both upright headstones and flat markers.

• All services must adhere to National Cemetery Administration standards.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from issuance of the notice-to-proceed (NTP).

• Magnitude of Construction: Between $2,000,000 and $5,000,000.

• Option Period of Performance: 120 days for Option 1.

• Bids must be emailed to Michael.Giaquinto2@va.gov by Thursday, June 28, 2026, at 2:00 pm EST.

• Bids must include a bid bond.

• Evaluation will be based on price only. Award will be made to the lowest responsive, responsible bidder.

• Pre-bid questions must be submitted in writing to Michael.giaquinto2@va.gov no later than June 7, 2026, at 2:00 pm EST.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• Bidders must be CVE verified prior to submitting a bid.

• Bidders must be registered in System for Award Management (SAM) and have a SAM Unique Entity Identifier (UEI).

• Bidders must be verified/visible/certified in SBA site, and Vets 4212 compliant at the time of offer submission.

• NAICS Code: 238910 Site Preparation Contractors, with a business size standard of $19.0 Million.

• A site visit is scheduled for May 30, 2026, at 10:00 am at the Lodge at Golden Gate National Cemetery.

• Bid bonds are required if the bid exceeds $150,000.

• Performance and Payment Bonds are required within ten (10) calendar days after receipt of award letter.

• Contractors must acknowledge all solicitation amendments.

• No contract will be awarded to the firm that designed the project or its subsidiaries/affiliates without agency head approval.

Statement of Work (SOW)

This Statement of Work outlines the requirements for cemetery section renovation at Golden Gate National Cemetery. The primary goal is to restore and maintain the appearance and integrity of burial sections, including headstone alignment, turf renovation, and site restoration.

• Cemetery Section Renovation: Includes site surveying, grading plans, clearing vegetation, grading and drainage, excavation, backfill, marker identification/tagging, marker handling, installation of headstone support systems, marker re-installation, marker cleaning, turf renovation, and site restoration.

• Headstone Support System: Installation of a geogrid system to ensure proper headstone alignment and stability.

• Turf Renovation: Includes sod removal, soil amendment, topsoil placement, fine grading, new sod planting, and turf establishment.

• Headstone Cleaning: Removal of stains from mold, algae, mildew, lichens, and air pollutants from headstones.

• Site Surveying: Detailed surveys to establish existing conditions and proposed realignment grids for headstones.

• Headstones must be aligned within specified tolerances (vertical, horizontal, lateral, diagonal).

• Finished work must present a contoured grass landscape with aligned headstones.

• Survey data must be certified by a licensed professional land surveyor.

• Strict adherence to specifications is required.

• Contractor must protect headstones and markers from damage.

• Daily and weekly reporting is required.

• Period of Performance: Base Bid: 365 calendar days after Notice of Award. Option 1: 120 days.

• Place of Performance: Golden Gate National Cemetery, San Bruno, CA.

• Contractor must provide all personnel, management, supplies, transportation, and equipment.

• A competent Contractor Site Manager with at least three years of supervisory experience is required.

• Work hours are typically Monday-Friday, 8:00 a.m. to 4:30 p.m., with potential for weekend/holiday work with COR approval.

• Strict adherence to cemetery operations, including avoiding disruption to funeral services and ceremonies.

• Contractor must obtain all necessary licenses and permits.

• Insurance requirements apply.

• Contractor must provide a detailed Work Plan (Gantt chart) prior to Notice to Proceed.

• Contractor must maintain a Quality Control Plan (QCP).

• Safety and environmental protection measures must be followed.

• Contractor is responsible for all cleanup and debris disposal.

Other / Unclassified

This document is a U.S. Department of Labor General Decision, specifically a wage determination for various construction trades in California. It lists prevailing wage rates and fringe benefits for numerous job classifications across different counties.

This document is crucial for any bidder on a federal construction project in the specified California counties. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project, as required by the Davis-Bacon Act. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal regulations, which is a critical component of bid preparation and contract execution.

Form / Attachment / Pricing Sheet

This document is a "Contract Performance & Quality Assurance Report" used to track and document the quality of work performed on various construction and renovation tasks at Golden Gate National Cemetery. It serves as a checklist for the Contracting Officer's Representative (COR) and contractor to ensure adherence to the Statement of Work (SOW).

This report is divided into sections corresponding to different project components:

• BASE BID and OPTIONS 1: Testing
  • Requirements include testing the in-place compaction of subgrade, aggregate base, and amended topsoil, with specific density percentages and test frequencies.
• BASE BID and OPTIONS 1: Flat Marker Reset, Realign, Backfill & Clean Headstones
  • Requirements cover creating grave plotting maps, proper placement and alignment of markers, removal of existing support systems, subgrade preparation, and installation of aggregate base and amended topsoil.
• BASE BID and OPTIONS 1, 2 and 3: Turf Renovation by Sod
  • Requirements include soil sampling and testing, protection of irrigation systems, herbicide application, removal of debris, irrigation, application of amended topsoil, grading, leveling, compaction, irrigation system re-installation, fertilizer application, and sod installation.

Each section lists specific requirements from the SOW and provides columns for the COR to mark if the requirement was "Met" or "Did Not Meet." It also includes a section for detailing deficiencies and corrective actions, with signature lines for the COR and Contractor.

This document outlines the specific quality assurance checks and performance standards that will be applied to the work. Bidders should review these requirements to understand the expected quality of work, the inspection process, and the criteria for acceptance. It highlights the detailed performance expectations for various aspects of the "Cemetery Section Renovation – Phase 3" project, including testing, headstone work, and turf renovation.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a "Work Summary & Progress Report" for the "Full Section Renovation & Marker Raise and Realignment" project at Golden Gate National Cemetery. It is to be used by the contractor to report completed work for acceptance and is not to be used as an invoice.

This form details specific tasks related to cemetery renovation and marker work, including:

• Compaction Testing (General, Soil, Base)
• Granite Marker Setting, Alignment & Backfill
• R&R Marker Headstones
• Clean Markers
• Agricultural Soil Testing and Recommendations
• Turf Renovation

For each item, the form requires the contractor to report the quantity of work completed (e.g., number of tests, number of markers, square feet) and the relevant Cemetery Section(s).

It also includes sections for reporting adverse circumstances affecting work progress and for signatures of the Contractor and the Cemetery Director/COR.

This form outlines the specific types of work and the metrics for reporting progress and completion. Bidders should review these items to understand the detailed scope of work and the expected reporting requirements for this project. It helps in estimating the effort and resources needed for each task and for overall project management.

Form / Attachment / Pricing Sheet

This document is Attachment 5, a Daily Headstone/Marker Raise & Realign Verification Survey form. It is used to document the re-verification of completed work on headstones and markers.

• Fields for Station Number, Date, Cemetery, and Cemetery Director.
• Instructions for the Cemetery Director/COR/Foreman/Work Leader/designee to perform a re-verification survey for all completed work.
• Requires referencing the original Burial Register Report and Gravesite Layout Map.
• Sections to list Sections and Headstones/Markers R&R, and any discrepancies/issues.
• Confirmation of whether all discrepancies/issues were resolved (Y/N).
• Confirmation of whether the District Office Director and Contracting Officer were informed of unresolved discrepancies/issues (Y/N).
• A signature line for the Cemetery Director/COR/Foreman/Work Leader/Designee to certify completion.
• Fields for Daily Headstone Verification: Date, Time Completed, and Signature.

This form is likely used by the contractor or government representative to verify completed work. Bidders should understand this is a required documentation step for verifying headstone and marker work, potentially impacting payment or acceptance of services.

Form / Attachment / Pricing Sheet

This document is Attachment 7, the Contractor's Employee Statement of Compliance. It requires employees working on the National Shrine Project at Golden Gate National Cemetery to acknowledge and agree to specific guidelines for handling remains, headstones, markers, and gravesites with utmost care and respect.

• Employee Name, Position/Title, and Date fields.
• A checkbox for "New Employee, New Contractor" or "Annual Confirmation for current Employees or Contractor(s)" (due Nov. 1 annually or after NTP).
• A section for employee initials to confirm understanding of specific guidance regarding:
  • Honoring veterans and the sanctity of National Cemeteries.
  • Strict adherence to the Performance Work Statement (PWS) and related specifications.
  • Awareness and care for buried remains and grave markers.
  • Prohibitions against walking, standing, leaning, sitting, or driving on headstones, markers, or monuments.
  • Prohibitions against placing tools or equipment on headstones, markers, or monuments.
  • Approved methods and tools for removing headstones/markers to avoid damage.
  • Proper storage of removed headstones/markers.
  • Contractor responsibility for damaged headstones/markers or turf.
  • Immediate notification procedures for any on-site incidents involving remains or containers.
• A signature block for the employee.
• A note specifying the annual compliance statement is due by November 1 or after Notice to Proceed (NTP), and covers the period from October 1 to September 30 of the following year.

This form must be completed by all contractor employees involved in the project. Bidders should be aware of these compliance requirements as they outline critical operational standards and employee conduct expected during the performance of work at the cemetery. Failure to comply could result in contractual issues.

Form / Attachment / Pricing Sheet

This document is Attachment 6, the Herbicide Application Data Sheet. It is a form to be completed by the applicator to record details of herbicide applications.

• Application Site: Details about the area treated, including size, description, surrounding sensitive areas, and previous herbicides used.
• Target Weed Species: Information on the primary weed, other weeds present, and the severity of the weed problem.
• Herbicide(s) Used: Fields for the specific herbicide formulation, rate, and total amount used, as well as adjuvants and surfactant types.
• Application Details: Date(s) of application, equipment used, calibration information, weather conditions (temperature, cloud cover, wind speed/direction, rain), travel speed, and total hours for application.
• Follow Up: Effectiveness of application, presence of beneficial organisms, pest resurgence, and any injury to non-target plants or surfaces.
• Comments: A section for additional remarks.
• Signature & Date: For the applicator to sign and date.

This form is likely to be used by the contractor performing herbicide application services. Bidders should review the fields to understand the level of detail required for reporting and record-keeping related to herbicide application tasks within the scope of the opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment 4, an "Initial Headstone/Marker Raise & Realign Verification Survey" form. It is designed to be completed by the Contracting Officer's Representative (COR) or Cemetery Director/Foreman/Work Leader/designee.

• Fields for Station Number, Cemetery, Cemetery Director, Contracting Officers Representative, and Date.
• Instructions detailing that the COR/designee MUST conduct an initial survey of ALL headstones/markers included in the scope of work (SOW) before any work begins, using the Burial Register Report and Gravesite Layout Map.
• Sections to indicate if any Discrepancy/Issue was Identified (Y/N) and the date.
• A section to certify that the initial survey was completed and that the specified reports and maps were used.
• A signature line for the COR/Director/Foreman/Work Leader/designee and date.
• Instructions for a Daily Headstone/Marker R&R Verification Survey to be completed by the end of each workday, using the same documentation.

This form outlines a critical verification process that must be performed by government representatives before and during the execution of work related to headstone/marker raise and realignments. Bidders should be aware of this procedural requirement as it pertains to the scope of work and the documentation that will be used to track and verify progress and issues.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Contract Discrepancy Report (CDR) form. It is used to formally document and track discrepancies or problems identified within a contract. It also serves to record the contractor's response and the government's evaluation and actions.

• Contract Number
• Report Number for the Discrepancy
• To/From fields for communication tracking
• Dates (Prepared, Returned by Contractor, Action Complete)
• Detailed description of the Discrepancy or Problem, with reference to PWS Directive if applicable.
• Signature fields for Contracting Officer or COR, and Contractor Representative.
• Contractor Response section for cause, corrective action, and recurrence prevention.
• Government Evaluation section.
• Government Actions section (e.g., reduced payment, cure notice).
• Close Out section for notification tracking.

This form is a procedural document used during contract performance to manage issues. While not directly used for proposal preparation, understanding its purpose and the types of information it requires (like referencing the PWS and detailing responses) can help bidders anticipate how contract performance issues will be documented and addressed.