Grease Interceptor Pumping Services for VA Reno

Performance Work Statement (PWS)

To provide grease interceptor pumping services at the VA Sierra Nevada Health Care System (VASNHCS) to ensure compliance with City of Reno requirements and maintain all required permits. The services aim to ensure uninterrupted operation of grease interceptors, prevent blockages or system failures, and maintain regulatory compliance.

• Services to be performed at VASNHCS, 975 Kirman Ave, Reno, NV.

• Contract period: Base year plus four option years, beginning within 90 days of award.

• Pumping schedule:

  • 5000-gallon grease interceptor: bi-annually (March and September).
  • 1500-gallon grease interceptor: quarterly (March, June, September, and December).

• Work hours: Monday through Friday, 0500-0730, excluding federal holidays, to minimize disruption.

• Access to interceptors is from Kirman Avenue; a site map will be provided. Approximately 200 feet of hose may be required for the 1500-gallon interceptor. Site conditions require coordination with the COR at least two weeks in advance.

• Contractor is responsible for providing all equipment, labor, and resources.

• All waste generated must be removed and disposed of at a licensed facility in compliance with regulations.

• Emergency or unscheduled services may be requested with prior Government approval and a separate quote.

• Timeliness: Services completed within required months and agreed-upon windows; advance coordination with COR required.

• Quality of Service: Interceptors fully pumped to maintain function and compliance; no visible overflow, blockage, or residual accumulation.

• Compliance: Adherence to City of Reno requirements, applicable environmental regulations, and industry best practices for grease waste handling and disposal.

• Documentation: Service records provided after each event to demonstrate compliance.

• Safety: Work performed safely per OSHA and applicable safety regulations; no contractor negligence incidents.

• Site Condition: Work areas left clean and free of debris, spills, or hazards.

Services must comply with:

• City of Reno grease interceptor and wastewater discharge requirements.
• EPA regulations for waste handling and disposal.
• OSHA standards.
• Applicable state of Nevada environmental and safety regulations.
• Industry best practices for grease interceptor pumping and maintenance.

Primary requirement is to document completion of services per City of Reno standards. Additional inspection or maintenance services are not required unless requested and quoted separately.

Personnel must be trained, qualified, and experienced in grease interceptor pumping services and operating required equipment.

Contractor personnel must comply with VASNHCS policies, including designated parking and prohibition of smoking/vaping/tobacco use on property. VASNHCS reserves the right to remove personnel posing a risk.

A site map and COR contact will be provided.

Questions & Answers / Clarifications

This document outlines market research questions posed by the government to interested contractors regarding a draft Performance Work Statement (PWS). The responses will help the government determine its business type decision for an upcoming acquisition.

• Socioeconomic Status: Contractors must identify their company's status (e.g., small business, large business, SDVOSB, VOSB) and confirm SBA registration if applicable.

• Company Information: Provide legal name, Unique Entity ID (SAM number), and primary point of contact details.

• Capability: Confirm the company's capability and authorization to perform services outlined in the draft PWS.

• Past Performance: List similar government and commercial projects in scope and size.

• Limitations on Subcontracting: For small businesses (including SDVOSB and VOSB), detail which service actions will be performed by the prime contractor's own personnel and which, if any, will be subcontracted, including the approximate percentage of subcontractor costs.

• Respond via email to Shaneldylana.Pagaragan@va.gov.

• Deadline: Before 12:00 PM PST on June 4, 2026.

• Reference Award number 36C26126P0754 in all correspondence.

• Failure to provide the requested information will result in the contractor being considered non-responsive and not a viable source.

• This is a market research announcement and not a commitment to award a contract.

• Contractors must have current registration in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This is an Intent to Sole Source Notice for commercial items, serving as the only notice of intent to sole source and synopsis of proposed action. The Department of Veteran Affairs, Network Contracting Office (NCO) 21, intends to award a contract for Grease Interceptor Pumping Services for the VA Sierra Nevada Health Care System (VASNHCS). The government has identified only one responsible source, Waters Vacuum Truck Service, whose services will satisfy agency requirements.

• Grease Interceptor Pumping Services.

• The government anticipates awarding a firm-fixed price contract.

• Contract type: Firm-fixed price.

• Period of Performance: Not explicitly stated, but implied to be for Grease Interceptor Pumping Services.

• Estimated Value: Not stated.

• This notice is not a request for quotations. Interested parties may express their interest by completing the attached Market Research Questionnaire and returning it to Shaneldylana.Pagaragan@va.gov no later than 12 PM PST on 06/04/2026.

• Respondents should include Solicitation Number 36C26126P0754 in the subject line.

• Verbal and facsimile responses are not acceptable.

• No telephone calls will be accepted.

• A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government.

• Information received will be considered solely for the purpose of determining whether to conduct a competition.

• All interested parties are reminded to be registered with System for Award Management (SAM) at https://sam.gov/SAM/ in order to be eligible for award of Government contracts.

• See attached document: PWS Grease Interceptor Pumping Services.

• See attached document: Market Research Questions.

• The response date is 06-04-2026 at 12:00 PM PST.