Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota

Amendment / Modification

This amendment (0002) to Solicitation 1240LT26Q0029 provides consolidated Questions and Answers (Q&A) and the official Site Visit Attendance List.

• Attachment 7, LP2 Operations and Maintenance Electrical, has been added to support the response to Question 1 in the consolidated Q&As.

• The amendment provides consolidated Q&A, which may impact bidder understanding of requirements.

• The site visit attendance list is provided, which may be relevant for bidders who attended or plan to attend future site visits.

• Breaker Panel: Panel LP2 is a Cutler-Hammer.

• Equipment Pad: An equipment pad is required, not a wall bracket. The pad does not need to be anchored to the building and can be concrete or plastic as recommended by the manufacturer.

• Permits: All City of Rapid City required permits will apply.

• Unit Installation: The new indoor unit may be installed above the door or on the wall opposite the existing unit.

• Controls: Controls are to be remote based.

• Manufacturer: Any manufacturer meeting the requirements of Section 238127 of the Specifications is acceptable; Carrier is not required.

• Unit Programming: Two units will be set up in a primary/secondary arrangement. The primary unit maintains the desired setpoint, and the secondary unit maintains setpoint+2 degrees, energizing when heat load exceeds the primary unit's capacity.

• Exhaust System: An exhaust system will not be added to the communication room.

• The document includes a list of attendees for the site visit on March 11th, 2026.

Form / Attachment / Pricing Sheet

This document is a specification sheet for an electrical panel, likely intended as an attachment or form for a larger procurement. It details the "LP2" panel, providing technical specifications and component information.

• General Information: Service voltage (208Y/120V 3Ph 4W), bus rating (225A Aluminum), S.C. rating (10k A.I.C.), enclosure type (Type 1), and mounting type (Flush Mounted).
• Box Dimensions: 42"H x 20"W x 5.75"D.
• Panel ID: LP2, with specific labels for voltage and phase.
• Main Lugs: Only, 225A, bottom cable entry.
• Branch Devices: Lists two branch devices, both 3-pole, 60A, BAB frame, 100 Amps, 10 KAIC.
• Circuit Breakers: The panel is designed to accept breakers with combined ampere ratings not exceeding 140 amperes on any individual branch bus connector.
• Manufacturer: Eaton Corporation.

This document provides critical technical specifications for an electrical panel. Bidders can use this information to verify compatibility with their existing infrastructure, understand the capabilities of the specified equipment, and ensure their proposed solutions meet the detailed requirements of the opportunity.

Amendment / Modification

This amendment (A0001) to Solicitation 1240LT26Q0029 makes the following changes:

• Site Visit Correction: The previously provided site visit address was incorrect. The accurate location is now provided: Great Plains Dispatch Center, 8123 S Mt. Rushmore Road, US Hwy 16, Rapid City, SD 57701.

• Attachment Update: Attachment 1, "Solicitation Terms and Conditions," has been updated. The revised version (RV1) dated 3.9.2026, with all changes highlighted in red font, is now in effect.

• Site visit location details.

• Attachment 1: Solicitation Terms and Conditions.

• The amendment extends the site visit date and time to Wednesday, March 11, 2026, at 1:00 P.M. Mountain Daylight Time (MDT).

• The amendment does not explicitly state if the proposal submission deadline or other key dates have been extended, but bidders should review the updated Attachment 1 for any potential impacts.

• Contract Specialist, Holly Hlavac at Holly.Hlavac@usda.gov

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for the "Great Plains Dispatch Center Communication Room HVAC Upgrade" in Rapid City, South Dakota. The government is procuring the installation of a complete new 2-ton mini-split heating/cooling unit, including all necessary electrical work, and the removal of the existing unit. This is a Request for Quotation (RFQ).

• Installation of a new 2-ton mini-split heating/cooling unit.

• Performance of all electric work required for the unit's operation (wiring, conduit, panel connections).

• Supply of all labor, materials, equipment, and delivery.

• Removal of the existing 2-ton mini-split cooling system.

• Contract Type: Firm fixed-price contract anticipated.

• Period of Performance: April 13, 2026, through August 13, 2026.

• Estimated Magnitude: Between $25,000 and $100,000.

• Questions Due: March 18, 2026, at 11:00 AM CDT.

• Quotes Due: April 1, 2026, at 11:00 AM CDT.

• Submission Requirements: Technical Approach documentation, Pricing documentation (using Attachment 3 - Schedule of Items), and Bid Guarantee.

• Quote Format: Maximum 5 pages (excluding Schedule of Items), Times New Roman 12pt font, 8x11 paper. Pricing must be rounded to the nearest whole dollar.

• Evaluation: Quotes will be evaluated using a comparative methodology to determine the best value to the Government. Factors include Technical Approach and Price. Past performance may be considered.

• This acquisition is set-aside for 100% small business concerns.

• North American Industry Classification Standard (NAICS) Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors.

• Small Business Size Standard: $19 million.

• A site visit is scheduled for Wednesday, March 11, 2026, at 1:00 PM MDT at the Great Plains Dispatch Center.

• Bid bond/offer guarantee required (20% of quote/offer, not to exceed $3 million).

• Performance & Payment Bonds required if award exceeds $35,000 (Payment Bond) or $150,000 (Payment and Performance Bonds).

• Offerors must acknowledge all amendments.

• Interested offerors must have an active entity registration in the System for Award Management (SAM.gov) at the time of proposal.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 3 - Schedule of Items.xlsx" and serves as a pricing sheet for the "Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota" project. It outlines the base items for the project and provides columns for unit price and total cost, which bidders are expected to complete.

• Project Title: Great Plains Dispatch Center Communication Room HVAC Upgrade, Rapid City, South Dakota
• Date: February 27, 2026
• Base Items:
  1. General Requirements/Mobilization/Demoblization (LS)
  2. Remove and Replace 2-ton Ductless Mini-Split Heating/Cooling Unit (LS)
  3. Provide and Install new 2-ton Ductless Split System Heating/Cooling Unit (LS)
• Instructions: All individual line-item pricing must be rounded up to the nearest whole dollar, excluding cents. The total pricing should equal the sum of individual line-item amounts.
• Referenced Specifications: Details for Base Items 1-3 are further elaborated in specific Division sections (e.g., Division 1 General Requirements, Section 010250 – 2).

This schedule is critical for bidders to provide their pricing for the specified line items. Bidders must adhere to the rounding instructions and ensure their total pricing accurately reflects the sum of the individual line items. The UEI Number '153789' is noted, and bidders should fill in their Vendor Name and Unit Prices.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the "Great Plains Dispatch Center Communication Room HVAC Upgrade" project in Rapid City, South Dakota. The primary goal is to replace the aging 2-ton mini-split cooling system in the Communication Room with a new, more efficient 2-ton mini-split heating/cooling unit to meet current and future cooling demands.

• Provide all labor, materials, equipment, and delivery for the removal of the existing 2-ton mini-split cooling system.

• Provide and install a new 2-ton mini-split heating/cooling unit.

• Perform all necessary electrical work, including wiring, conduit, and electric panel connections, for the operation of the new units.

• The project is located at the Great Plains Dispatch Center, 8123 Mount Rushmore Road, Rapid City, South Dakota 57701.

• Access to the site is open year-round.

• The building will be occupied by Government Personnel during the period of performance.

• A licensed electrician is required for all electrical work.

• Work is restricted to weekdays between 7:00 AM and 6:00 PM, excluding holidays, unless approved otherwise by the Contracting Officer.

• The contractor must provide temporary sanitary facilities and telephone service for the duration of the project.

• Compliance with NFPA 241 and National Weather Service Red Flag Warnings is required.

• All electronic information provided must be accessible to persons with disabilities and comply with Section 508.

• Materials submittals prior to work start.

• Accident Prevention Plan.

• Quality Control Plan.

• Construction Schedule (electronic format).

• Operations and Maintenance Manuals (submitted at least 15 working days before final inspection).

• This project does not involve Government Furnished Materials.

• GPDC HVAC Upgrades Drawings

• GPDC Comm Room HVAC Upgrade Specs

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for the installation of a complete new 2-ton mini-split heating/cooling unit at the Great Plains Dispatch Center in Rapid City, South Dakota. The project includes performing all necessary electrical work for the unit's operation, supplying all labor, materials, equipment, and handling the removal of the existing unit and installation of the new one.

• Installation of a new 2-ton mini-split heating/cooling unit.

• All electrical work required for the unit's operation (wiring, conduit, panel connections).

• Removal of the existing 2-ton mini-split cooling system.

• Supply of all labor, materials, equipment, and freight/delivery.

• Project Magnitude: Between $25,000 and $100,000.

• Estimated Period of Performance: April 13, 2026, through August 13, 2026.

• Award Type: Anticipated firm fixed-price contract.

• Questions due: March 18, 2026, 11:00 AM CDT.

• Quotes due: April 1, 2026, 11:00 AM CDT.

• Quotes must include: Technical Approach documentation, Pricing documentation (using Attachment 3 - Schedule of Items), and Bid Guarantee.

• Quotes are limited to 5 pages (excluding Schedule of Items).

• Evaluation will be based on a comparative methodology, considering technical approach and price to determine the best value to the Government. Formal trade-off procedures will not be conducted.

• This acquisition is set-aside for 100% small business concerns.

• Applicable NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors.

• Small Business Size Standard: $19 million.

• A site visit is scheduled for Wednesday, March 11, 2026, at 1:00 PM MDT at the Bighorn National Forest – Greybull Work Center.

• Offerors are encouraged to submit questions during the site visit.

• A bid bond/offer guarantee is required (20% of quote/offer, not to exceed $3 million).

• Performance and Payment Bonds are required if the award exceeds $35,000 (Payment Bond) or $150,000 (Payment and Performance Bonds).

• Offerors must have an active entity registration in the System for Award Management (SAM.gov) at the time of proposal submission.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for the Great Plains Dispatch Center Comm. Room HVAC Upgrade project. It includes title sheets, notes, photos, mechanical plans, and electrical plans.

• Title Sheet (T101): Provides project overview, approvals, and an index of drawings.
• Notes (G101): Details general requirements for the HVAC upgrade, including removal of existing systems, installation of new two-ton ductless split systems (AC-1, AC-2, CU-1, CU-2), and emergency power off provisions.
• Photos and Details (G102): Shows existing conditions and provides details on concrete embedment and epoxy bar schedules.
• Mechanical Plans (M101): Illustrates the demolition and new work for the HVAC system, including refrigerant piping details and a ductless split heat pump schedule.
• Electrical Plans (E101): Depicts the electrical demolition and new work, including panel schedules and equipment schedules for the HVAC components.

These drawings are critical for bidders to understand the scope of work, including the removal of existing HVAC units and the installation of new systems. They provide detailed information on the specific equipment, locations, piping, electrical connections, and any required modifications to existing infrastructure. Bidders must use these drawings to accurately estimate costs and develop their proposals.

Form / Attachment / Pricing Sheet

This document contains the specifications for the Great Plains Dispatch Center Comm. Room HVAC Upgrade project. It details the drawings and specifications that form the contract for this project.

• List of Contract Drawings: Includes sheets for Title, Notes, Photos and Details, Mechanical Plans, and Electrical Plans, with dates ranging from 2012 to May 2025.
• List of Contract Specifications: Outlines various divisions including General Requirements, Selective Demolition, Concrete, Heating, Ventilating, and Air Conditioning (specifically Ductless Split System Air Conditioning), and Electrical Materials and Methods.

This document provides the technical specifications and drawings necessary for bidders to understand the scope and requirements of the HVAC upgrade project. It details the specific components, materials, and installation procedures that must be followed.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Pennington County, South Dakota. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in the specified area.

• General Decision Number: SD20260029 (effective 01/02/2026)
• Area: Pennington County, South Dakota
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Classifications and Rates: Includes specific hourly rates and fringe benefits for trades such as Bricklayer, Pipefitter, Sprinkler Fitter, Carpenter, Cement Mason, Electrician, Laborer (various types), Operator (Backhoe/Excavator/Trackhoe), Painter, Plumber, Roofer, Sheet Metal Worker, and Truck Driver.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining requirements and minimum wage rates for 2025.
• Appeals Process: Details the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract violations. The document is crucial for understanding labor cost obligations on relevant federal construction opportunities in Pennington County, South Dakota.