Ground Maintenance and Tree Assessment USAG Wiesbaden

Solicitation / RFP / RFQ

This solicitation seeks proposals for non-personal services for Army Family Housing (AFH) and Operations and Maintenance Army (OMA) Grounds Maintenance, including tree assessment, within USAG Wiesbaden. The services encompass various grounds maintenance tasks such as mowing, trimming, debris removal, planting, irrigation, fertilization, area policing, fence line clearing, weed control, and paved area cleaning. The contract will also include tree assessment services.

• AFH Grounds Maintenance: Non-personal services for grounds maintenance for Army Family Housing.

• OMA Grounds Maintenance: Non-personal services for grounds maintenance for Operations and Maintenance Army.

• AFH Tree Assessment: Non-personal services for tree assessment for Army Family Housing.

• OMA Tree Assessment: Non-personal services for tree assessment for Operations and Maintenance Army.

• All services are inclusive of all materials utilized.

• Performance Work Statement (PWS) and attachments are the authoritative documents for detailed requirements.

• Contract Type: Firm Fixed Price.

• Period of Performance: Multiple ordering periods, with the overall period of performance for each service extending from June 1, 2026, to May 31, 2031.

• Guaranteed Minimum: EUR 1,500.00.

• Maximum Government Purchase: EUR 6,250,000.00 over the whole contract period.

• NAICS Code: 561730 (Grounds Maintenance).

• Product Service Code: S208.

• Offer Due Date: April 17, 2026, at 02:00 PM Local Time.

• Submission Method: Quotes must be submitted via email ONLY to the addresses provided in the solicitation. Faxed or mailed quotes will not be accepted.

• Evaluation Criteria: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Evaluation factors include Technical (Professional Qualifications, licenses and certifications; Experience; Subcontracting Information), Supplier Performance Risk System (SPRS), and Price.

• Technical Rating: "Acceptable" / "Unacceptable" basis.

• Price Evaluation: Includes base period, option periods, and one-half of the final option period's price for the Total Evaluated Price (TEP).

• This acquisition is UNRESTRICTED.

• Small business size standard does not apply to this solicitation.

• Funds are not presently available; contract award will be made once funds are made available.

• Offerors must be registered in the System for Award Management (SAM).

• Specific instructions regarding email submission, including size restrictions for attachments (10 MB), are provided.

• All questions regarding the solicitation must be submitted in writing via email by Close of Business on April 10, 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment #8 Urban Tree Inventory Data Entries," provides the data structure and definitions for an urban tree inventory. It serves as a guide for understanding the attributes recorded for each tree and how this data is organized, likely within a GIS shapefile or geodatabase.

• Field Definitions: Details the meaning of each field in the tree inventory database, including:
  • ARLOC# + Installation Name
  • Inspector
  • Date
  • Tree number
  • Tree species - latin
  • Building number
  • Section
  • Trunk diameter (cm)
  • Tree height (meters)
  • Year planted (estimate)
  • Location type (1-6) with English and German descriptions.
  • Tag (label/plate information)
  • Location damage (damage to the location/site)
• Damage Categories: Provides detailed English and German classifications for various types of damage:
  • Root damage
  • Trunk damage
  • Crown damage
• Vitality: Defines a scale (1-5) for tree vitality.
• Inspection Level: Defines a scale (1-4) for inspection frequency.
• Maintenance Measures: Lists 19 categories of potential tree maintenance actions.
• Treatment Priority: Defines a scale (1-4) for the urgency of treatment.
• Coordinate Data: Includes fields for UTM Easting/x-coordinate and UTM Northing/y-coordinate, with definitions for correction status.

This attachment is crucial for bidders who may be responsible for urban tree management, inventory, or related services. It outlines the specific data points and classification systems that will be used to define the scope of work, assess tree conditions, and track maintenance activities. Understanding these data fields and categories is essential for accurately bidding on opportunities that involve urban forestry, tree surveys, or landscape maintenance where such detailed inventory data is a requirement.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing details for "AFH Grounds Maintenance" services for USAG Wiesbaden. It outlines the estimated quantities, units, unit prices, and total amounts for various grounds maintenance tasks across multiple fiscal years (FY26-FY31) and option years, including a section for potential extension under FAR 52.217-8.

• Summary Sheet: Provides instructions for offerors to fill in yellow-highlighted cells and notes the current exchange rate (0.9303 EUR to USD). It includes placeholders for Base Year and Option Years pricing.
• Base Year (FY26) Sheet: Details specific grounds maintenance tasks such as mowing, fence line clearing, leaf removal, storm debris disposal, maintenance of various facilities (barbecue huts, trash receptacles), weeding, sweeping, paved area cleaning, and tree/shrub care. Each item has an estimated quantity, unit, unit price, and total amount in EUR.
• Option Year Sheets (OY1, OY2, OY3, OY4): Mirror the Base Year sheet, detailing the same grounds maintenance tasks for subsequent years.
• AFH OY (52.217-8) Sheet: Outlines pricing for a potential six-month extension under FAR 52.217-8, based on contractually established prices from the final option period.

This pricing sheet is crucial for bidders to understand the cost structure and expected pricing for the grounds maintenance services. Offerors must use this document to input their proposed pricing in the designated cells. The detailed breakdown of tasks and quantities across multiple years provides a comprehensive view of the contract's scope and potential value. Bidders should pay close attention to the units of measure and the specific locations (Aukamm, Crestview, Hainerberg) for each task.

Form / Attachment / Pricing Sheet

This document is a "Reference Information Sheet" intended for bidders to provide details about their past performance references. Bidders are instructed to fill out one sheet for each reference provided in their proposal.

The form requests the following information for each reference:

• Complete name of the commercial firm, Government agency, or organization awarding the contract.
• Complete Address.
• Contract Number or other reference.
• Date of Contract Award.
• Date work started (within the last five years prior to the solicitation issue date).
• Date work was or will be completed.
• Total Contract Amount (including all options).
• Technical point of contact (name, title, address, telephone no., and email address).
• Contracting or purchasing point of contact (name, title, address, telephone no., and email address).
• Location of work (country, state or province, county, city).
• Description of contract work (including complexity, number of tasks, scope, type of work, explanation of performance problems, litigation status).
• Current status of contract (options include: Work continuing, on schedule; Terminated for convenience; Work continuing, behind schedule; Terminated for default; Work complete, no further action pending or underway; Other (explain); Work completed, routine administrative action pending or underway; Work completed, claims negotiations pending or underway; Work completed, litigation pending or underway).

This form is crucial for bidders to document their relevant past performance. Completing this accurately and thoroughly is likely a requirement for proposal submission and will be used by the government to evaluate the bidder's experience and capability.

Form / Attachment / Pricing Sheet

This document provides instructions for completing IRS Form W-14, "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." This form is used by foreign persons who receive specified federal procurement payments from the U.S. government and are seeking an exemption from the 2% tax imposed by Section 5000C of the Internal Revenue Code.

• Purpose of Form: To establish the foreign contracting party's status and claim exemptions based on international agreements or U.S. production/performance.
• Who Must Provide: Foreign contracting parties due to receive specified federal procurement payments, especially if seeking an exemption.
• When to Provide: Before earning or receiving payments, ideally when submitting an offer, but no later than contract execution. Revised forms are required within 30 days of a change in circumstances.
• Exemptions: Instructions detail how to claim exemptions based on:
  • International Agreements/Qualified Income Tax Treaties (Part II)
  • International Procurement Agreements or U.S. Production/Performance (Part III)
• Definitions: Clarifies terms such as "acquiring agency," "foreign contracting party," "international procurement agreement," and "specified federal procurement payment."
• Appendices: Lists countries with qualified income tax treaties that provide exemptions.

Foreign entities bidding on U.S. government contracts that involve specified federal procurement payments must understand and potentially complete this form to claim tax exemptions. Failure to provide the form or incorrect information could result in the 2% tax being withheld. Bidders should review the instructions to determine their eligibility for exemptions and the required documentation.

Form / Attachment / Pricing Sheet

This document is IRS Form W-14, "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." It is used by foreign entities to provide information to the acquiring agency regarding their status for federal procurement payments, potentially related to tax exemptions under international agreements or procurement rules.

• Part I: Identification: Collects information about the foreign contracting party and the acquiring agency, including names, addresses, and contract numbers.
• Part II: Exemption Based on an International Agreement: Allows the foreign party to claim relief from tax under Section 5000C pursuant to an international agreement (e.g., a tax treaty).
• Part III: Exemption Based on International Procurement Agreement or Goods/Services Produced/Performed in the U.S.: Allows for claiming exemptions related to international procurement agreements or if goods/services are produced/performed in the U.S.
• Part IV: Explanation: Requires detailed explanations for any exemptions claimed under Part II or Part III, including specific provisions, basis for entitlement, countries of origin, and allocation methods for contract prices.
• Part V: Certificate: A sworn statement by the foreign person or their authorized representative, certifying the accuracy of the information and acknowledging relevant tax regulations.

Foreign entities bidding on or awarded contracts may need to complete and submit this form to the acquiring agency to claim potential tax exemptions or to provide necessary information for payment processing. Bidders should review the form and its instructions to understand the requirements and implications for their specific situation, especially if they are a foreign entity or part of a transaction that might be subject to Section 5000C of the tax code.

Form / Attachment / Pricing Sheet

This document outlines specific requirements for environmentally benign maintenance, focusing on weed and pest control methods for grounds maintenance.

• Weed Treatment: Prohibits the use of herbicides on pavements. Permitted methods include:
  • Mechanical treatment (e.g., weed eaters, steel/plastic brushes).
  • Physical treatment using hot water (e.g., 'Heatweed' or equal) at a stable temperature between 98° and 99.6° Celsius.
• Pest Control: Requires prompt written reporting of pest occurrences to the COR.
  • Special emphasis on reporting Oak Processionary Caterpillars (OPC) by the following day.
  • Reports must include location (building), a picture, and tree number (or nearest available tree numbers with a remark).

Bidders must understand and adhere to these environmentally sensitive maintenance practices. This includes the prohibition of herbicides and the specific methods required for weed and pest control, particularly for OPC. Failure to comply with reporting requirements for pests may also be a consideration.

Form / Attachment / Pricing Sheet

This document provides maps and related details for various grounds maintenance areas associated with the OMA (Operations and Maintenance Activities) at multiple U.S. Army installations. It serves as a visual and descriptive guide for potential bidders regarding the scope of grounds maintenance required.

• Wackernheim: Includes maps for OMA Mowing at McCully Barracks, Schwabenwäldchen – Rifle Range, and OMA Maintenance at Wackernheim / Mainz Finthen – Layenhof Training Area.
• Hainerberg: Contains maps for OMA Mowing and PX trees, specifying areas like PX AREA LOCATION00 and LOCATION4093210293560500.
• Egelsbach Transmitter Facility: Maps for OMA.
• Darmstadt Training Center (DAGGER): Maps for OMA.
• Mainz Kastel: Marked as optional, with maps for OMA.
• Tree Safety Assessment: Provided for Amelia Earhardt and Clay Kaserne / Newman Village.
• Rain Water Retention Basins (RRB): Detailed maps and area breakdowns (in square meters) with associated maintenance frequencies (e.g., 4x year, 6x year, 12x year) for Clay Kaserne and McCully Barracks. Specific areas include outside fence, inside fence, inside basin, escarpment, roads/ramps, and cobbles areas.

This attachment is crucial for bidders to understand the physical locations, specific areas (e.g., mowing, general grounds, retention basins), and the extent of grounds requiring maintenance. The detailed breakdown of Rain Water Retention Basins, including their size and required service frequency, is particularly important for estimating labor, equipment, and resource needs. Bidders should use these maps to accurately assess the scope of work for each location and to inform their proposals.

Form / Attachment / Pricing Sheet

This document, Attachment #7, provides detailed grounds maps and specific area descriptions for landscaping and maintenance at ETC, Mainz Kastel. It outlines the areas to be maintained and landscaped, including specific plant types and measurements.

• Grassed Areas: Indicated on maps (not detailed in text).
• Parking Areas: Indicated on maps (not detailed in text).
• Storage Areas: Indicated on maps (not detailed in text).
• Planted Areas - Description:
  • Triangular planted area between Buildings #4009 and #4010.
  • Hedge and concrete flower planters at the main entrance of Building #4009.
• Measurements & Plant Details:
  • Triangular planted area: approx. 81 sqm.
    • Hedge: 42.5 m length, 1 m width, 1.30 m height.
    • Bushes: approx. 20 ea, 1 m diameter.
  • Entrance area hedge: 22.0 m length, 1 m width, 1.30 m height.
  • Concrete flower planters: 8 ea, 1.0 x 0.4 x 0.4 m.
    • Planting details for planters include Zuckerhutfichte, Ellwood’s Kegelzypresse with Stiefmuetterchen, and Bodendecker Cotoneaster.

This attachment is crucial for bidders to understand the specific scope of landscaping and horticultural maintenance required. It details the exact locations, dimensions, and types of plants to be maintained or planted, directly impacting resource allocation, labor, and material costs for proposals.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit #4, provides grounds maps for various Family Housing (AFH) areas, including Hainerberg, Crestview, and Aukamm Family Housing, as well as Clay Kaserne / Newman Village. It also includes a Tree Safety Assessment for Clay Kaserne / Newman Village.

• Grounds Maps: Details specific areas within Hainerberg, Crestview, and Aukamm Family Housing that require mowing. The general instruction for these areas is to mow up to the next paved area (sidewalk/street) outside the fence line.
• Tree Safety Assessment: A specific assessment for trees located at Clay Kaserne / Newman Village.

This attachment is crucial for bidders to understand the physical scope of grounds maintenance, specifically mowing requirements, for multiple family housing areas. It clarifies the boundaries for mowing services. The inclusion of a Tree Safety Assessment indicates potential related work or considerations for tree management within the specified areas.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 AFH Duplex - Single Quarter info.xlsx", provides detailed information regarding grass cutting services for duplex and single dwelling units. It appears to be a data sheet or a component of a larger solicitation or contract, likely used for estimating or defining the scope of work for lawn mowing services.

• Service: Grass Cutting
• Property Types: Duplex & Single Dwelling Units
• Location Data: Lists specific building addresses, street names (Wuerttemberg, Schleswig, Rheinland, Hamburg, Bremen, Hargis, Adler), and the square meterage (SQM) for front yards, rear yards, and the total area for each unit.
• Access Note: Specifies that rear yards require access through a gate with approximately 1m width.
• Summary Totals: Provides aggregated totals for front yards, rear yards, and overall SQM across all listed properties.

This attachment is crucial for bidders to understand the physical scope of the grass cutting services required. It provides the specific locations and the precise area measurements for each property, enabling potential offerors to accurately estimate the labor, equipment, and time needed to perform the service. Bidders should use this data to inform their pricing and operational planning for the opportunity.

Forms / Attachments / Pricing Sheets

This document is a price book (OMA_VTA_PriceBook.xlsx) containing pricing details for OMA Tree Assessments. It outlines the structure for CLINs (Contract Line Item Numbers) covering a base year and four option years, including a potential extension under FAR 52.217-8. Offerors are instructed to fill in the yellow-highlighted cells on each worksheet.

• Summary Sheet: Provides an overview of total prices for each year and notes that pricing for the FAR 52.217-8 extension is not required as it will be based on established contract prices.
• CLIN Sheets (0004 to 5004): Detail specific tree assessment services, including Visual Tree Assessment (VTA) and various detailed assessments (Resistograph, sonic tomography, tensile test, massaria control, crown bracing inspection, site inspection, post-weather inspection, new tree inspection, and tree location improvement). Each CLIN sheet lists estimated quantities, units, unit prices, and total amounts in Euros and Dollars for each fiscal year (FY26-FY31) and option years.
• Exchange Rate: The current exchange rate (0.9303) is provided for converting Euro prices to Dollars.

This price book is critical for bidders to understand the cost structure and expected pricing for OMA Tree Assessment services. Bidders must use this document to prepare their pricing proposals, ensuring all required fields are completed accurately as per the instructions. The detailed breakdown of services and quantities across different contract years will inform bidding strategy and resource allocation.

Form / Attachment / Pricing Sheet

This document is a pricing workbook for OMA Grounds Maintenance services for Fiscal Years 2026 through 2031, including an option for an additional six months under FAR 52.217-8. It provides detailed line items for various grounds maintenance tasks.

• The workbook is divided into sheets for the Base Year (FY26), Option Years 1-4, and the FAR 52.217-8 option.
• Each sheet lists specific grounds maintenance tasks such as mowing (various types and areas), fence line clearing, leaf removal, weed removal, debris disposal, tree and bush maintenance (planting, pruning, watering, fertilizing), and general area cleaning.
• Quantities, units of measure (sqm, lfm, tons, m3, each, LS, sv), unit prices, and total amounts in EUR are provided for each line item.
• A current exchange rate (0.9303 EUR to USD) is noted.
• Offerors are instructed to fill in the yellow-highlighted cells on each worksheet.
• Pricing for the FAR 52.217-8 extension is to be based on the final option period prices and does not require separate input.

This document is critical for bidders to understand the scope of services required and to prepare their pricing proposals. It details the specific tasks, estimated quantities, and locations for grounds maintenance activities over the contract period. Bidders must use this template to input their proposed pricing for each line item.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing pricing details for the "AFH Tree Assessment" services. It is intended for offerors to fill in the yellow-highlighted cells on each worksheet, with other cells automatically calculated. This spreadsheet outlines the CLINs (Contract Line Item Numbers) for the base year and option years, including potential services under FAR 52.217-8.

• CLINs: Details pricing for various tree assessment services (Visual Tree Assessment (VTA), Resistograph, sonic tomography, tensile tests, massaria control, crown bracing inspection, post-weather inspection, new tree inspection, plant material rating, tree location improvement, STS system, and soil analysis).
• Quantities and Units: Specifies estimated quantities and units (e.g., each) for each service.
• Pricing: Includes columns for Unit Price and Total Amount in Euros (€). The exchange rate for FY26 is provided as 0.9303.
• FAR 52.217-8: A section is included for potential services under FAR 52.217-8, noting that pricing should be based on the final option period and quoters do not need to provide separate pricing for this extension.
• Instructions: Offerors are instructed to fill in yellow-highlighted cells.

This pricing sheet is crucial for bidders to understand the specific services required, the estimated quantities, and the structure for submitting their pricing proposals. Bidders must use this template to provide their cost estimates for each CLIN and service, ensuring all required fields are completed as per the instructions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive grounds maintenance services for the U.S. Army Garrison (USAG) Wiesbaden, Germany. The objective is to ensure all grounds are maintained in a healthy, clean, neat, and professional appearance, supporting mission requirements for users, residents, and visitors.

The contractor shall provide all necessary labor, management, tools, equipment, and supplies to perform grounds maintenance for High Visibility areas, Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges, and Unimproved Grounds. Services include, but are not limited to:

• Mowing and trimming of grass
• Turf replacement
• Leaf and debris removal
• Tree, hedge, and shrub planting, maintenance, irrigation, and fertilization
• Policing of areas
• Tree and stump removal
• Maintenance of flower beds, athletic fields, and special event areas
• Weed control and litter removal
• Irrigation system operation and maintenance
• Tree inspection, removal, and replacement, including specialized assessments (e.g., Resistograph, sonic tomography)
• Hedge and shrub pruning and fertilization
• Emergency services for storm debris removal

The period of performance is a 5-year ordering period, with specific dates for each ordering year (OY) from 01 June 2026 to 31 May 2031. The work will be performed at various USAG Wiesbaden locations, including Army Family Housing (AFH) and Operation and Maintenance Army (OMA) areas.

• Quality Control: The contractor must develop and maintain a Quality Control Plan (QCP) and submit it for COR review within 10 business days of contract award.
• Security: Contractor personnel must comply with all installation access and background check requirements. Various security awareness trainings (AT Level I, iWATCH, OPSEC, TARP) are mandatory.
• Government Furnished Items: The Government will provide water and electricity. No other property, equipment, or services will be furnished.
• Contractor Furnished Items: The contractor must provide all other necessary supplies, equipment, facilities, transportation, tools, materials, and supervision.
• Reporting: The contractor must submit various reports and deliverables, including a Work Plan, Work Schedule, Quality Control Plan, and detailed inspection reports.
• Environmental Compliance: Adherence to environmental regulations, including hazardous materials handling and disposal, is required.
• Key Personnel: Project Manager (PM), Quality Control Manager (QCM), and Quality Control Inspectors (QCI) are considered key personnel.
• Contract Type: The contract will be a Firm Fixed Price (FFP) single award IDIQ contract.