Grounds Maintenance Services

Amendment / Modification

This amendment (0004) provides Government responses to questions received from potential bidders.

Key points include:

• The "Stand-Off Zone" between the double security fence around the BREA requires hand trimming, with weed eating along the fence line.

• Igloos require weed eating, not mowing with wheeled or tracked equipment.

• Robotic slope mowers are not permitted on bunkers.

• A previously identified issue with missing frequencies for CLINs 9 and 10 in the Price Matrix (Attachment 0002) has been corrected in Price Matrix Rev 3, which was posted with Amendment 0003.

• Price Matrix (Attachment 0002) - corrected in Amendment 0003.

• General requirements for trimming and mowing around fences, igloos, and bunkers.

• All amendments and the solicitation must be hand-signed or electronically signed with a timestamp.

• The points of contact have been updated: Contract Specialist Ashley Testrake (ashley.e.testrake.civ@army.mil) and Contracting Officer Michelle Pleasant (michelle.m.pleasant.civ@army.mil).

• All other terms and conditions of the solicitation remain unchanged.

Amendment / Modification

• This amendment (0003) updates the Price Matrix Attachment 0002.

• The frequency formula has been removed from the last two CLINs in Attachment 0002 because they do not have a frequency, which was causing calculation issues.

• Attachment 0002 (Price Matrix)

• All other terms and conditions of the solicitation remain unchanged.

• Proposal deadlines and evaluation factors are not affected by this amendment.

• Contract Specialist: Ashley Testrake (ashley.e.testrake.civ@army.mil)

• Contracting Officer: Michelle Pleasant (michelle.m.pleasant.civ@army.mil)

Form / Attachment / Pricing Sheet

This document is a pricing matrix for Solicitation ID W519TC-26-Q-A034. It outlines the structure for vendors to provide pricing for various service categories across a base year and four option years.

• Service Categories: Includes items such as PBA Improved, PBA Semi-Improved, PBA Unimproved, MEDDAC Improved, RCMD semi-improved, RCMD Unimproved, ECBC Semi-improved, QMUN Improved, PBA Service Call Work, and CDRLs.
• Quantities and Units: Specifies quantities and units of measure (e.g., Acreage/Each, Frequency of Work) for each service.
• Pricing Structure: Provides columns for Unit Price, Total Price, and Total Evaluated Price for each item.
• Contract Period: The pricing is broken down by Base Year and four Option Years (Option Year 1, 2, 3, 4).
• Suspense Date: Bidders should refer to the SAM.gov posting date for the due date.

This pricing matrix is essential for bidders to understand the cost structure expected for the solicitation. Vendors must use this template to input their proposed unit and total prices for each service item across all contract years. The "Total Evaluated Price" column will likely be a key component in the government's evaluation of proposals. All prices are currently listed as 0.0, indicating this is a template for bidders to complete.

Form / Attachment / Pricing Sheet

This document, "Attachment 0003 Description of Services," outlines the detailed requirements for grounds maintenance services at the Pine Bluff Arsenal. It serves as a critical component for bidders to understand the scope, tasks, and standards for the contract.

• Overview: Provides general information about the installation and the contractor's responsibilities, including scheduling, performance, and tree preservation.
• Scope of Work: Details the grounds maintenance for High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges, and Unimproved Grounds.
• Service Areas: Delineates specific tasks for different areas:
  • High Visibility Areas (44 acres): Includes mowing (2-4 inch height), edging, trimming, debris removal, and athletic field maintenance.
  • Common Areas (824 acres): Focuses on erosion control, mowing (4-8 inch height), trimming, and litter removal.
  • Unimproved Areas (551 acres): Mowing for pest/fire hazard control and erosion control (4-14 inch height), trimming, and litter removal.
• Service Calls: Outlines procedures for unscheduled, brief grounds maintenance tasks, requiring a response within three hours during normal duty hours and eight hours during non-duty hours.
• Special Equipment Requirements: Specifies equipment needs, including mulching blades for high visibility areas, turf tires, and contractor vehicle identification.
• Work Capability Levels: A table detailing tasks, descriptions, and minimum frequency standards for each area type (Improved, Semi-Improved, Unimproved).

This document is essential for bidders to accurately estimate costs, allocate resources, and develop a compliant proposal. It defines the specific services, performance standards, and geographic areas covered by the contract, directly impacting the technical approach and pricing strategy.

Amendment / Modification

This amendment (0002) to the solicitation addresses prospective questions, provides government responses, revises the Price Matrix Attachment 0002, and extends the question and closing dates.

Key changes include:

• The solicitation closing date is extended from March 16, 2026, 10:00 AM CST to March 20, 2026, 10:00 AM CST.

• Additional questions will be accepted until March 18, 2026, at 12:00 PM CST.

• The purpose of this amendment is to address questions, provide responses, revise the Price Matrix, and extend deadlines.

• The Response Due Date has been updated.

• The Price Matrix Attachment 0002 has been revised.

• Various sections of the solicitation have been clarified through the Q&A.

• The proposal submission deadline has been extended to March 20, 2026.

• Bidders have an extended period to submit additional questions until March 18, 2026.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for Solicitation ID W519TC-26-Q-A034. It outlines the items for which pricing is required and provides columns for quantity, unit price, total price, and total evaluated price across a base year and four option years.

• Items Requested: Includes categories such as PBA Improved, PBA Semi-Improved, PBA Unimproved, MEDDAC Improved, RCMD semi-improved, RCMD Unimproved, ECBC Semi-improved, QMUN Improved, PBA Service Call Work, and CDRLS.
• Quantities: Specific quantities are listed for each item, varying by type (e.g., Acreage/Each, Frequency of Work, Qty).
• Pricing Columns: Unit Price, Total Price, and Total Evaluated Price are provided for each item.
• Contract Period: Pricing is broken down by Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4.

Bidders must use this matrix to provide their proposed pricing for each line item. The "Total Evaluated Price" columns will likely be used by the government for evaluation purposes. All unit and total prices are currently listed as 0.0, indicating that bidders need to fill in their proposed costs. The "Suspense" is noted as "Due per date posted on SAM.gov," meaning bidders should refer to the main solicitation for the submission deadline.

Form / Attachment / Pricing Sheet

This document, "Attachment 0003 - Description of Services Grounds Maintenance," details the scope of work and performance requirements for grounds maintenance services at Pine Bluff Arsenal. It serves as a reference for potential bidders to understand the specific tasks, areas, and standards involved in maintaining the installation's grounds.

• General Information: Overview of Pine Bluff Arsenal's location, size, and the general scope of work including scheduling and performance of mowing, trimming, and other associated tasks.
• Description of Services: Outlines the maintenance requirements for three distinct area types:
  • High Visibility (Improved) Areas: Approximately 44 acres requiring intensive maintenance, including mowing, edging, trimming, debris removal, and litter control. Specific grass height maintenance (2-4 inches) and equipment requirements (mulching blades, blocked discharges, turf tires) are detailed.
  • Common Areas (Semi-Improved): Approximately 824 acres focused on erosion control, with mowing requirements for grass height between 4-8 inches.
  • Unimproved Areas: Approximately 551 acres for pest control, erosion control, or fire hazard elimination, with mowing requirements for grass height between 4-14 inches.
• Service Calls: Procedures for unscheduled grounds maintenance, requiring a response within three hours during normal duty hours and eight hours during non-duty hours.
• Special Equipment Requirements: Specifies tools and equipment needed, including maintenance and identification requirements for contractor vehicles.
• Description and Locations of Areas: Provides detailed acreage and boundary descriptions for Improved, Semi-Improved, and Unimproved areas.
• Work Capability Levels: A table outlining specific tasks (e.g., grass cutting, debris removal, tree removal) for each area type and the required frequency or capability level.

This document is crucial for bidders as it defines the exact services required, the areas to be maintained, performance standards, and specific equipment needs. Understanding these details is essential for accurately estimating costs, developing a technical approach, and preparing a compliant proposal for grounds maintenance services.

Amendment / Modification

This amendment (0001) to Solicitation W519TC26QA034, originally dated 19 FEB 2026, serves to address prospective questions from potential bidders and provide Government responses.

Key changes and clarifications include:

• Scope of Work Adjustments: Several services previously listed in Attachment 0003- Description of Services have been removed or modified. These include:

  • Turf replacement, leaf and debris removal, tree/shrub planting and maintenance, fertilization, policing of areas, and tree/stump removal.
  • Contractor responsibility for replacing trees/shrubs that die within one year.
  • Irrigating, applying fertilizer/lime, seasonal planting, mulch application, and pruning trees.
  • Operation of irrigation systems.
  • Specific sections related to "Service Other Areas" have been removed and replaced with "Service Calls" and "Service Call Work."

• Athletic Fields Maintenance: A section has been updated to specifically address the maintenance of athletic fields (baseball, softball, multi-purpose, etc.) according to the Work Capability Levels table.

• Unimproved Areas Acreage: The total acreage for unimproved areas has been clarified. Attachment 0003- Description of Services now states 551 acres, correcting a previous discrepancy with a pricing matrix that indicated approximately 550 acres and a contractor question that referenced 847 acres.

• Incumbent/Recompete Status: The Government stated that the current contract expired on 15 September 2025 and they are unable to provide contractor information.

• Pricing Matrix: The Government confirmed that pricing for mowing's will remain the same as previously indicated.

• Attachment 0003- Description of Services (multiple sections modified or removed).

• The amendment does not explicitly state a change to the proposal deadline. Bidders are reminded to acknowledge receipt of this amendment.

• Contract Specialist: Ashley Testrake (ashley.e.testrake.civ@army.mil)

• Contracting Officer: Michelle Pleasant (michelle.m.pleasant.civ@army.mil)

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Grounds Maintenance Services at Pine Bluff Arsenal (PBA) in Pine Bluff, Arkansas. The U.S. Army Contracting Command - Rock Island (ACC-RI) is issuing this RFQ.

The contract will be for scheduled routine grounds maintenance and special services. The services are broken down into Contract Line Items (CLINs) for different types of grounds maintenance (Improved, Semi-Improved, Unimproved) across various areas, as well as service call work and CDRLs. Specific quantities are listed for the base year and four option years.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One base year and four one-year option periods.

• NAICS Code: 561730 (Grounds Maintenance)

• Size Standard: $8,000,000.00

• Set-Aside: 100% Small Business Set-Aside.

• Offerors must provide a completed Price Matrix (Attachment 0002).

• Quotes must include prices for all quantity ranges and years; failure to do so may result in rejection.

• The Government intends to award to the responsive and responsible contractor with the lowest price.

• Offer Due Date: 16 March 2026, 10:00 AM Local Time.

• Questions Due: 10 March 2026.

This procurement is a 100% small business set-aside.

• Offerors are urged to inspect the site. Optional site visits can be arranged.
• Wage Determination No. 2015-5121, Revision 28, is applicable and accessible at https://sam.gov/.
• Invoicing and payment will be processed via Wide Area Workflow (WAWF).
• Points of Contact: Ashley Testrake (Contract Specialist) and Michelle Pleasant (Contracting Officer).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide grounds maintenance at the Pine Bluff Arsenal (PBA). The objective is to ensure all work complies with applicable Federal, State, and local laws, regulations, and directives, meeting measurable performance standards for quality, timeliness, and quantity.

• General Grounds Maintenance: Includes routine maintenance and special services as needed.

• Non-Personal Services: The contractor will not be subject to government supervision or control over service providers.

• Tasks: The PWS details requirements for various aspects of grounds maintenance, including but not limited to:

  • Climatic conditions and facility access considerations.
  • Traffic flow management during maintenance.
  • Drainage maintenance.
  • Restoration of landscape damage.
  • Dust suppression.
  • Specific requirements for security, safety, and environmental compliance.
  • Contingency planning for mobilization, disasters, and labor disputes.

• Work must meet performance-based and results-oriented requirements.

• Specific performance task requirements, standards, and acceptable quality levels (AQLs) are detailed.

• A Performance Requirements Summary (PRS) Matrix outlines required services, performance standards, acceptable quality levels, and methods of surveillance.

• Period of Performance (PoP): Five (5) years with an option for up to six (6) additional months.

• Place of Performance: Locations specified in Technical Exhibit (TE) A.

• Contract Administration: Governed by the Contracting Officer (KO) and Contracting Officer's Representative (COR)/Alternate Contracting Officer's Representative (ACOR).

• Quality Control (QC): Contractor must provide and maintain an acceptable Quality Control Plan (QCP).

• Contractor Employees: Must be legal U.S. residents, possess necessary qualifications, and adhere to standards of conduct. Key personnel include a Program Manager.

• Security: Compliance with installation access, vetting, and security policies is mandatory. This includes background checks and specific criteria that may prevent access.

• Environmental Requirements: Strict compliance with all applicable federal, state, and local environmental laws and regulations is required, including waste management, hazardous materials, and storm water pollution prevention.

• Safety: Contractor must comply with Army Safety Program (AR 385-10) and OSHA standards. A Safety Plan is required.

• Deliverables: Various reports and plans are required, including accident reports, Quality Control Plan, Key Personnel information, security checklists, training certificates, and safety plans.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Grounds Maintenance," outlines the detailed requirements and scope of work for grounds maintenance services at the Pine Bluff Arsenal. It serves as a specification for potential bidders to understand the tasks, areas, and performance standards required.

• General Information: Overview of the installation, its size, and the general scope of grounds maintenance.
• Description of Services: Detailed breakdown of tasks including:
  • Mowing, edging, and trimming for High Visibility Areas, Common Areas, and Unimproved Areas, with specific height requirements for each.
  • Removal of debris, leaves, and litter.
  • Irrigation operations and maintenance.
  • Maintenance of athletic fields.
  • Special equipment requirements (e.g., mulching blades, turf tires).
  • Service call procedures and response times.
• Work Capability Levels: A table specifying tasks, descriptions, and required capabilities/frequencies for different ground classifications (Improved, Semi-Improved, Unimproved, Other Areas).
• Description and Locations of Areas: Specific acreage and geographical boundaries for Improved (44 acres), Semi-Improved (824 acres), and Unimproved (847 acres) areas.

This document is critical for bidders to accurately estimate costs, allocate resources, and develop a compliant proposal. It defines the exact services expected, the areas to be maintained, and the performance standards that will be used for evaluation and contract performance. Bidders must pay close attention to the different service levels and requirements for each area classification.

Form / Attachment / Pricing Sheet

This document, titled "B08_Attachment 0008- CDRL A005.pdf", is an attachment to the SAM.gov opportunity record. Its specific purpose is to provide a Contract Data Requirements List (CDRL) identified as A005.

• The document is a PDF file.
• It is labeled as CDRL A005.

Bidders should review this attachment to understand the specific data reporting and deliverable requirements associated with Contract Data Requirements Lists (CDRLs) for this opportunity. This information is crucial for accurately estimating the effort and resources required to fulfill contractual obligations and for preparing a compliant proposal.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It is an administrative message related to PDF rendering and does not provide details on requirements, deliverables, or submission instructions for bidders.

Other / Unclassified

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This document does not contain substantive information relevant to a SAM.gov opportunity. It is a technical message related to PDF rendering and does not provide details about the procurement itself.

Other / Unclassified

This document is a placeholder or error message indicating that the PDF content could not be displayed by the viewer. It provides instructions for upgrading Adobe Reader and links for assistance.

This document does not contain substantive information relevant to the SAM.gov opportunity. It suggests a potential issue with the document's display or accessibility, rather than providing details about the procurement itself.

Form / Attachment / Pricing Sheet

This document is a Data Requirements List (DRL) / Data Item Description (DID) for Contract Data Requirements List (CDRL) A004. It specifies the data that the contractor must deliver to the government under the contract.

• Identifies specific data items required.
• Outlines the format, content, and submission requirements for each data item.
• Specifies the frequency and method of delivery.

Bidders must review this document to understand the specific data deliverables required by the government. This information is crucial for accurately estimating the effort and cost associated with contract performance and for ensuring compliance with contractual obligations.

Form / Attachment / Pricing Sheet

This document, titled "CDRL A007," is a Contract Data Requirements List (CDRL). It outlines the specific data items that the contractor will be required to deliver to the government under the contract. This document is crucial for bidders to understand the reporting and documentation obligations associated with the opportunity.

• Lists specific data items required.
• Specifies the format, frequency, and method of delivery for each data item.
• May include details on the purpose and content of each data item.

Bidders must review this CDRL to ensure they have the capability to produce and deliver the required data items as specified. Failure to meet CDRL requirements can impact contract performance and payment. It is essential for accurately estimating the resources and effort needed for compliance.

Form / Attachment / Pricing Sheet

This document, titled 'B08_Attachment 0009- CDRL A006.pdf', is an attachment to the SAM.gov opportunity record. Its specific purpose is not detailed in the provided metadata or the document content itself, which appears to be a placeholder message indicating a PDF viewer issue.

As the document content is not accessible, key elements cannot be identified.

Without access to the actual content of the attachment, its relevance to bidders in preparing their proposals or understanding the opportunity cannot be determined. Bidders should attempt to access the document directly to ascertain its contents and requirements.

Form / Attachment / Pricing Sheet

This document is identified as CDRL A014, which typically stands for Contract Data Requirements List. CDRLs specify the data that a contractor must deliver to the government under a contract. This particular attachment likely outlines the specific data items, formats, and submission requirements for this opportunity.

• The document is expected to detail various data deliverables required from the contractor.
• It will specify the format, frequency, and method of submission for each data item.

Bidders must carefully review CDRL A014 to understand the full scope of reporting and data submission obligations. This will impact resource allocation, project management, and overall proposal costing. Failure to comply with CDRL requirements can lead to contract non-conformance.

Form / Attachment / Pricing Sheet

This document, titled "B08_Attachment 0014- CDRL A011.pdf", is an attachment to the SAM.gov opportunity record. Its specific purpose is not detailed within the provided text, but it is likely a Contract Data Requirements List (CDRL) as indicated by the filename.

• The filename suggests it is CDRL A011, which typically outlines the data deliverables required from a contractor.

Bidders should review this attachment to understand the specific data reporting and delivery requirements associated with the opportunity. This information is crucial for accurately estimating the effort and cost involved in fulfilling contractual obligations and for ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document, "B08_Attachment 0006- CDRL A003.pdf", is an attachment to the SAM.gov opportunity record. Its specific purpose is not detailed in the provided metadata, but it is likely a Contract Data Requirements List (CDRL) or related form.

As a CDRL, this document typically outlines the data items that the contractor will be required to deliver to the government, along with their submission requirements (e.g., format, frequency, distribution). Specific details would be within the PDF content.

Bidders must review this attachment to understand the specific data deliverables required under the contract. This information is crucial for accurately estimating costs, developing a compliant proposal, and understanding post-award performance obligations.

Form / Attachment / Pricing Sheet

This document, titled "CDRL A010," is a Contract Data Requirements List (CDRL). It outlines the specific data items that the contractor will be required to deliver to the government under the contract. This document is crucial for bidders to understand the reporting and documentation obligations associated with the opportunity.

• Lists specific data items required.
• Specifies the format, frequency, and method of delivery for each data item.
• May include details on approvals or reviews required for the data.

Bidders must review this CDRL to understand the full scope of their potential contractual responsibilities beyond the primary services or goods. It impacts resource allocation, project management, and proposal pricing to account for the effort required to generate and deliver these contract data items.

Form / Attachment / Pricing Sheet

This document, titled 'B08_Attachment 0005- CDRL A002.pdf', is an attachment to the SAM.gov opportunity record. Its specific purpose is not detailed in the provided metadata or document content, which appears to be a placeholder message indicating a potential display issue with the PDF viewer.

As the document content is not accessible and only displays a "Please wait..." message, no key elements, fields, categories, or instructions for completion can be identified.

Due to the inaccessibility of the document's content, its relevance to bidders in terms of proposal preparation or evaluation cannot be determined at this time. Bidders may need to investigate further or contact the contracting agency for clarification on the content and intended use of this attachment.

Form / Attachment / Pricing Sheet

This document, titled "CDRL A008," is a Contract Data Requirements List (CDRL). It outlines the specific data items that the contractor will be required to deliver to the government under the contract. Bidders should review this list to understand the reporting and documentation obligations associated with the opportunity.

• Lists specific data items required.
• Specifies the format, frequency, and submission method for each data item.
• May include details on the purpose and use of each data item.

This CDRL is crucial for bidders to assess their capability to meet the contract's data delivery requirements. It directly impacts resource allocation, project planning, and proposal costing. Understanding these requirements is essential for accurate proposal preparation and successful contract performance.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for Solicitation ID: W519TC-26-Q-A034. It outlines various land improvement and service items for which vendors are expected to provide pricing.

• Items Requested: Includes categories such as PBA Improved, PBA Semi-Improved, PBA Unimproved, MEDDAC Improved, RCMD semi-improved, RCMD Unimproved, ECBC Semi-improved, QMUN Improved, PBA Service Call Work, and CDRLS.
• Quantities and Units: Specifies quantities and units of measure (e.g., Acre, Each).
• Pricing Columns: Includes columns for Unit Price, Total Price, and Total Evaluated Price. All unit prices are listed as 0.0 in this document.
• Contract Periods: The pricing is structured across a Base Year and four Option Years, with separate totals for each period.

Bidders must use this matrix to input their proposed unit prices for each item and contract period. The 'Total Price' and 'Total Evaluated Price' columns will be populated based on the unit prices provided, which will be a critical component of the overall proposal evaluation.

Form / Attachment / Pricing Sheet

This document, "B08_Attachment 0004- CDRL A001.pdf", is an attachment to the SAM.gov opportunity record. Its specific purpose is not detailed in the provided metadata or document content, but it is likely a Contract Data Requirements List (CDRL) or a related form.

As a CDRL or similar form, it would typically outline the data deliverables required by the government under a contract, including their format, frequency, and submission instructions.

Bidders should review this attachment to understand the specific data reporting and delivery requirements associated with the opportunity. This information is crucial for accurately estimating proposal costs and ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document, titled "B08_Attachment 0015- CDRL A012.pdf", is an attachment to the SAM.gov opportunity record. Its specific purpose is to provide a Contract Data Requirements List (CDRL) identified as A012, likely related to a broader solicitation or contract.

• Contract Data Requirements List (CDRL) A012

Bidders should review this attachment to understand the specific data reporting and deliverable requirements associated with Contract Data Requirements List A012. This information is crucial for accurately estimating proposal costs, understanding post-award obligations, and ensuring compliance with contract terms.